/ Draft Minutes of Meeting

Meeting:COMMAND TEAM

Venue: CONFERENCE ROOM A, ADMIN 1, FORCE HEADQUARTERS

Date: MONDAY22 APRIL2013Time: 1:00 pm

Attendance:
Chief Constable Mr M Gilmore (Chair)
Temporary Deputy Chief Constable Mr J Akhtar
Assistant Chief Constable Mr J Robins
Assistant Chief Constable Mr M Milsom
Assistant Chief Officer Mr N Brook
Assistant Chief Officer Mr G Dodd
Assistant Chief Officer Mrs I Lee
Assistant Chief Officer Mr C Guildford
Chief Superintendent Alan Ford
Ms K Sinkinson – Secretariat Support
ITEM 1: APOLOGIES
Summary of Discussion:
There were no apologies received.

OPEN SESSION

ITEM 2: MINUTES OF THE MEETING HELD ON 8 APRIL 2013
Summary of Discussion:
The Minutes of the Meeting held on 8 April 2013 were amended in line with new proposals for streamlining.
It was agreed that Command Team minutes would be marked ‘draft’ and endorsed by T/DCC Akhtar prior to circulation. Decision, rationale and action will be minuted, together with an additional action sheet provided.
ITEM 3: MATTERS ARISING FROM THE MEETING HELD ON 8 APRIL 2013
Summary of Discussion:
Value for Policing 3
C/Supt Ford advised that the Force received positive feedback following completion of the data return by the deadline
ACTIONS from the previous minutes 8TH April 2013
Item 2 – C/Supt Ford
  • To review the current process and policy on notes/minutes of meetings
  • To examine the process used by the OPCC
  • To consider the best option for a future process including corporate communications and items for publication
C/Supt Ford stated the above issues will be discussed as part of the paper under AOB.
Item 4 – ACO Mr Brook
  • To contact Northumbria re: mobile data use
Action complete. A delegation from IT is to visit Northumbria.
Item 6 – ACC Mr Robins
  • To task further work in respect of appropriate safeguards
Action complete.
Item 7 – ACC Mr Robins
  • To prepare a paper in relation to Police Constable Starting Salaries for the PCC
Apaper is being prepared for presentation to the PCC.
Item 8 – C/Supt Ford
  • To include a Command Team meetings schedule in full review
A paper will be discussed on the agenda under AOB. This links to item 2.
Item 9 – C/Supt Ford
  • To develop an agenda for the Senior Leadership Forum.
The agenda will be developed following the Strategic Planning Days on 29/30 April. The venue has been arranged at Trafford House - Beshenivsky Suite.
ITEMS FOR DECISION
ITEM 4: This agenda item was withdrawn.
ITEM 5: GOLD COMMAND TEAM TRAINING
Summary of Discussion:
ACC Guildford introduced a paper outlining proposals for theCommand Teamto give consideration to the training of the Head of Crime Division and Head of OSSD as Stratgic (Gold) Commanders for Firearms and in the case of Head of OSSD also as a PublIc Order Gold Commander.
Decision & Action: ACC Guildford to further develop the policy in respect of Firearms and Gold Commander requirements.
Rationale: to enhance overall Force resilience and capability going forward and in line with other neighbouring and strategic forces.
ITEM 6: Implications of further £4m of Estates Savings
Summary of Discussion:
ACO Mr Brook introduced a paper detailing the feasibility and issues relating to delivering a further annual £4m savings from Estates.
Decision & Action: ACO Brook to bring back to Command Team a discussion paper on the future operatingmodelfor Estates, Fleet, ICT.
Rationale - In order to identify savings in accordance with a future operating model.
STANDING ITEMS
ITEM 7: FUTURE AGENDA ITEMS
Summary of Discussion:
The Agenda items were reviewed and agreed.
ITEMS FOR DISCUSSION
ITEM 8: SPECIALIST CRIME UPDATE
Summary of Discussion:
This item will be discussed at the Performance Meeting on Thursday 25 April 2013
ITEM 9: HMET UPDATE
Summary of Discussion:
This item will be discussed at the Performance Meeting on Thursday 25 April 2013
ITEM 10: ANY OTHER BUSINESS -Items the Chair has agreed on the grounds of urgency
Summary of Discussion:
REVIEW OF COMMAND TEAM MEETINGS AND MINUTUES
C/Supt Ford presented a paper which reviewed the corporate Command Team meetings but not the wider, full range of corporate meetings that involve individual CT members.
The paper also proposeda more streamlined approach to minutes which make reference to Subject, Decision Action and Rationale. This mirrors the approach of the OPCC.
Decision & Action: C/Supt Ford to bring the paper back to the morning meeting at the
request of CC Mr Gilmore.
Rationale – to enable further discussion with the Chief Officers.
COLLABORATION
Members provided feedback on theCollaboration Projects position.
C/Supt Ford advised he had previously provided a paper and this was updated for the PCC last week.
Decision & Action: C/Supt Ford to provide a matrix draft to ACCs to complete with a portfolio
ofcurrent positionin respect of each project to present to the PCC.
SUMMARY OF ACTIONS from Command Team Meeting 22.4.13
ITEM 5: GOLD COMMAND TEAM TRAINING
Action: ACC Guildford to further develop Firearms and Gold Commander policy and bring back to Command Team asap.
ITEM 6: Implications of further £4m of Estates Savings
Action: ACO Brook to bring back to Command Team a discussion paperon the future operating model for Estates, Fleet, ICT and related issues.
ITEM 10: ANY OTHER BUSINESS
Action: C/Supt Ford to bring the meetings review paper back to the morning meeting at the
request of CC Mr Gilmore (ASAP)
Action: C/Supt Ford to provide a collaboration matrix draft to ACCs and oversee completion of
portfolio ofcurrent position to present to the PCC.
DATE OF NEXT MEETING
Summary of Discussion:
The next Command Team meeting will be held on 13 May 2013in Conference Room A, Admin. 1, Force Headquarters, commencing at 1300 – 1500 hours.

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