EVANSVILLE MUSEUM

GEEK & COMIC CON

Saturday, August 26, 2017

Vendor Information and Application

The Evansville Museum Geek & Comic Con will take place at the Evansville Museum in Evansville, Indiana on Saturday,August 26, 2017 with set up Friday. TheEvansville Museum Geek & Comic Con will be a convention-like experience celebrating the art, history and science of geek and comic book culture. This event will include activities, panels and special guests. Guests will gain admission the Evansville Museum Geek & Comic Con by purchasing the regular-priced admission ticket.

Any vendors interested in obtaining space for the Evansville Museum Geek & Comic Con should fill out the Vendor Entry Application and send it with requested images toKaren Malone, or Evansville Museum, 411 SE Riverside Drive, Evansville, Indiana 47713. Questions can be emailed or call 812 425-2406 x 226.

  • August 26, 2017, Saturday 9 am to 11 am CST – Vendor Setup
  • August 26, 2017, Saturday 11 am to 5 pm CST – Evansville Museum Geek & Comic Con
  • August 26, 2017, Saturday 5 pm to 7 pm CST – Teardown and Cleanup

EVANSVILLE MUSEUM

GEEK & COMIC CON

AT THE EVANSVILLE MUSEUM OF ARTS, HISTORY AND SCIENCE

VENDOR REQUIREMENTS

  1. Completed Entry Application needs to be accompanied by images of artwork/products (at least 6 images) and if possible prior exhibition displaysby Friday July 14, 2017. Early applying is encouraged as space is limited.
  2. Following acceptance of Vendor’s application, Exhibition Space Fee must be paid in full by August 1, 2017 to reserve your space. This will be a “first come, first served” basis. There will be no refunds.
  3. There is a fee for access to electricity and limited access is available. If a Vendor is granted electrical access, the Vendor is responsible for their own electrical cords that are safe, in good condition and rated for their electrical usage. Water features will not be allowed at the Museum.
  4. All Vendors must sign the Hold Harmless Agreement on the application to relieve the Museum of any damages, loss or any type of negligence in regards to their property and person.
  5. Each Vendor will be responsible for all exhibition display materials, mobile walls and table coverings. There will not be any access to anchoring/attaching on the Museum’s walls, so any exhibition displays must be free-standing.
  6. All Vendors are responsible for the handling of their own artwork/products (incoming/outgoing), install and cleanup of area.
  7. In order to protect the Museum’s art and artworks, absolutely no glitter should be brought into the Museum.
  8. Each Vendor must be setup and ready for the Evansville Museum Geek & Comic Con by 11 am Saturday August 26, 2017.
  9. All Vendors are responsible for all their own sales including pricing, monetary exchanges, safe keeping of any cash moneys and reporting taxable income.
  10. No bootleg items may be sold.

Special Museum Rules:

  1. No food or drink may be brought into gallery spaces.
  2. In order to protect the Museum’s art and artworks:
  3. Absolutely no glitter can be brought into the Museum. It is impossible to remove glitter from art, artifacts or carpet. Thank you for understanding.
  4. Please be cautious of cosplay weapons/outfits and their proximity to art/artifacts on display. For example, a large backpack has the potential to scrap up against an artwork when being worn.
  5. No live-steel weapons may be brought onto Museum property. Cosplay weapons will be checked and peace-tied.
  6. The Museum is hosting a family-friendly con, and all panels/activities should be family-friendly. You may recommend a suggested age for your panel below. Cosplay outfits should be family-friendly.
  7. The Evansville Museum Geek & Comic Con values diversity and inclusion.
  8. In order to protect the art and artifacts, the Museum reserves the right to give verbal instructions as needed.

EXHIBITION SPACE OPTIONS AND FEES

  1. $25.00 – Space of 10 foot wide by 6 foot deep
  2. $50.00 – Space of 10 foot wide by 10 foot deep
  3. $150.00 – Space of 12 foot wide by 12 foot deep
  4. $30.00 – 6’ Table
  5. $20.00 – Electricity access

Free Wi-Fi is available at the Evansville Museum. Chairs available upon request.

EVANSVILLE MUSEUM

GEEK & COMIC CON

AT THE EVANSVILLE MUSEUM OF ARTS, HISTORY AND SCIENCE

Saturday, August 26, 2017

Vendor Entry Application

Participants Name(s) ______

All names on the application must sign the agreement at the bottom.

Business (if applicable) ______

Address______

City______State______Zip______

Phone______Cell______Fax______

Email______

Describe the merchandise you (your group) will being offering for sale.Additional pages may be attached to application, if necessary: ______Electricity request______Exhibition Space Option(Circle) 1. 2. 3. 4. 5.

I have read all the rules governing the Evansville Museum Geek & Comic Con and agree to abide by them. I do hereby release and hold harmless the Evansville Museum of Arts, History and Science, any members of the staff and volunteers of and from any and all manner of actions, suits, damages or claims whatsoever for damage to property, theft, loss, personal injury or death that may occur during the Evansville Museum Geek & Comic Con or at any time participant’s property or person is located at the Evansville Museum.

Signed______Date______

Signed______Date______

Signed______Date______