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Vancouver Community College
Proposal for a New Certificate/Diploma/Degree Program
(For a list of such credentials see http://www.vcc.ca/deptUploads/policies/C_01_03.pdf)
Contact Person(s):
E-mail Address(es) and Phone Number(s):
Department/School/Centre:
Location:
Name of the Program:
Anticipated Start Date:
Department Head: ______Date: ______
CID: ______Date: ______
Registrar: ______Date: ______
Dean: ______Date: ______
Curriculum Committee: ______Date: ______
Education Council: ______Date: ______
Stage 1: Idea1. Purpose and context
a) Describe in detail the program’s objectives and the intended graduate outcomes, including a list of the occupations (if any) that graduates will be trained for
b) What is the fit with the current VCC Strategic Plan?
c) What is the relationship of this program with other offerings at VCC?
2. The need for the program
a) What educational gap, if any, is this program intended to fill?
b) What evidence is there of student demand for the program?
c) What evidence is there of labour market, professional or community demand for the graduates (report results)?
d) Intended launch date?
3. Competitive analysis
a) Which related programs are available in the lower Mainland and/or on-line: how do they compare in terms of focus, intended outcomes, length, costs and size?
4. Cost
a) Which are the expected costs for this new program?
(Consider the following: Instructor requirements, Facilities, equipment and tools, IT, etc).
b) Identify barriers and potential issues, and the ways you will address them?
Stage 2: Design
5. Entrance requirements
(Consider the following: a) Post-secondary level or below post-secondary level? (New programs below post-secondary are ineligible for BCSAP), b) What Admissions requirements do you propose? (Higher #, the longer it takes applicants to complete), c) Complexity of Admissions requirements. (Does VCC have the infrastructure/knowledge/level of expertise to support complex requirements), d) Length of time to complete admission requirements (e.g. Criminal Record Search can take the student up to 2 months), e) What language entrance requirements will be required (e.g. IELTD/TOEFL, Canadian Language Benchmarks), f) Is assessment testing required? and g) Is it a selection/audition program?)
6. Program requirements
a) Identify key Program Learning Outcomes?
b) Outline program requirements, listing core, elective and other applicable courses.
c) Which required and elective courses make up the program?
d) Which of these courses are new? Provide a brief “calendar” description of each new course
e) Identify how these courses ensure that the intended learning outcomes will be achieved?
(Consider the following: a) Mapping acquisition of program Essential Skills, b) Internationalizing the curriculum, indigenizing the curriculum, inclusion of social cultural competencies.)
7. Program delivery
a) What instructional strategies and delivery methods will be used?
b) Is the program to be scheduled full time and/or part time? If the program is part time, is there a maximum/minimum course load and is there a time limit on completion? Face to face and/or on-line? Are there practicum, clinical placements, co-op terms, etc.? Is this program cohort based, self paced, or course-based (i.e. have open registration)?
c) Proposed start date? Is it a Sept or Jan start date.
8. Projected enrolments
a) What are your target enrolments?
b) How many students are anticipated either part time or full time?
c) How many will be domestic students, and how many international?
d) How many will be Aboriginal students?
e) How/where do we expect to recruit into the program?
9. Assessment of students’ learning
a) Identify assessment methods appropriate for this program?
10. Learning accreditation
a) What options will exist for transfer credit and laddering into the program?
b) What options will exist for transfer credit and laddering out of the program?
c) How will PLAR be used?
11. Quality
a) How will the quality and relevance of the program be determined and achieved (external certification, accreditation, PACs, benchmarking, VCC processes, etc.)
b) What will be the required qualifications of faculty to teach in this program?
12. Consultations
a) Who has been consulted internally in the development of this proposal?
(This section requires that discussions be held with all service areas across VCC, at minimum via email. Attach to this submission evidence of these discussions)
o Availability of qualified VCC faculty
o Requirements for new instructors: full time/part-time/auxiliary
o Facilities: Director of Facilities
(General classrooms and designated space/labs, equipment, etc.)
o Information Technology (IT): Director of Information Technology
o VCC International: Manger, International Projects and Recruitment
(Consider the following: a combined skill or English Plus model would be attractive to new immigrants and international students, a program must be at least 6 months in length for international students to be eligible to apply for a Study Permit and 8 months for a post graduate work permit, If there is a required practicum or work experience included in this program students might require a work permit, tuition fees for international students are different between base and cost recovery programs. Review the website http://www.internationalstudent.)
o Aboriginal Education and Services: Director of Aboriginal Services
(Consider the following: the Director of Aboriginal Services can assist with Community-based Curriculum Development, meaning work in partnership with one or more local First Nations or Aboriginal organizations to identify needs which are very important to ensuring success.)
o Library and Learning Centre: Head of Department
(Consider the following: your School Library Liaison is a great resource to find information about resources available in the area and acquisition of new resources.)
o Marketing and Communications: Director of Marketing and Communications
(Consider the following: Marketing is interested in helping you recruit students, to do so they need to know about the new program, who it is directed at, and roll out dates to maximize current marketing practices. Think about when Marketing will need to assist based on your start date.)
o Registrar’s Office / Advising: Registrar
(Consider the following: the Registrar’s office is where student applications are reviewed, they know what entry requirements can be barriers, ask their opinion. Inform advising and ask what information they will need from you to help direct students to your program.)
o Research and Strategic Services (RSS): Director of Research and Strategic Services
(Consider the following: RSS should be engaged to assist with market viability of your program).
o Assessment Centre: Instructor
(Consider the following: the assessment centre does assessments for most programs, if you are going to require potential students be assessed.)
o Financial Aid: Financial Aid Supervisor
(Consider the following: for a student to be eligible for financial Aid, the Program has to have BC Ministry approval. There are requirements for financial aid approval for example the program has to be full-time and at least 12 weeks long. Make sure you contact the financial aid office and learn about all the requirements, otherwise financial aid might be jeopardized.)
o Finance: Director of Financial Services
(Consider the following: all programs are assigned a Costing model that determines if the course/program will be base funded, fee differential, cost-recovery. Make sure you have this conversation with finance.)
o Safety and Security: Director of Safety and Security
(Will any chemicals/materials be used that require approval? Will any equipment be used that will necessitate specialized safety training for faculty, staff and/or students? You should consult with the health and safety officer.)
b) Who has been consulted externally in the development of this proposal?
13. Other
a) Are there any unique or special aspects of this program and its implementation not covered above?
Stage 3. Development
14. Work Plan
These are the tasks that need to be completed in this stage:
o Development of Program Map (check the CID website under Curriculum Development for the most updated form)
o Development of course outlines (check the CID website under Curriculum Development for the most updated form) for new or revised courses (must be submitted for approval to the Board at least 6 months before the program opens)
o Complete a Program Content Guide template (check the CID website under Curriculum Development for most updated form) to append to this proposal.
o Development of the Training Plan (usually in July for the following fiscal year)
o Develop Operational Budget Plan
o Develop Student recruitment/marketing plan (allow as much time as possible: unless well-established, program needs 1 year to develop and execute recruitment strategies.)
o Develop Hiring of Faculty plan: regular, term and auxiliary
o Define Acquisition of Facilities
o Define Acquisition of New Equipment
o Define Acquisition of New Learning Resources
o Identify any other impacts noted in section 12 above
15. Other Official appendices
Please provide any other appendices that support this proposal (labour market research, student or employer surveys, etc.)
Stage 4. Implementation
Checklist
Pre-launch Phase
— Store Final Copy of Approved Documents on Common Drive (approved by Dean, VP, and Education Council Chair) such as Course Outlines, Program Map and Program Content Guide stored on common drive (Admin Assistant.)
— Review Fees by Dean/Finance
— Submit New Course Outline Form (all courses) submitted by Department Head from sponsoring area to Registrar’s office
— Major, course number and credits assigned by Registrar’s Office
— Form sent to Finance for review and input
— Form sent to RSS for review and input
— Form sent to Records Department for course to be built in Banner catalogue
— Blank Schedule Created by Records Department (send spreadsheet to Scheduler)
— Schedule Spreadsheet Completed by Department Head from sponsoring area
— Include start and end date, days, times, faculty name, and room number. During this step other departments may be involved, including:
— Room Booking
— Finance and Capital Expenditures
— IT
— Human Resources
— Schedule Approved by Dean from sponsoring area
— Schedule returned to Scheduler
— (With Schedule) Start Financial Aid Approval Eligibility
— When Schedule in ready for registration scheduler informs Registrar
— Registrar’s office Builds admissions information in Banner
— Page in web calendar
— Post on website
Launch Phase (Non-chronological)
— Registrar’s Office begins admissions process accepting applications
— Web Application for Admission enabled by Registrar
— New and/or final Program Content Guide produced by Dean’s Assistants and Registrar’s Office
— Advising services
— Department briefs Counselors and Advisors on new curriculum offering
— Department contacts Bookstore (book orders).
— Director of Marketing and Dean / Department Head approach publicity
— Mini calendar
— Website updated
— Information sessions
— Event at Info Night
— New student orientation held by department
— Management of back filling and inserts completed by…
Proposal for a New Certificate/ Diploma Program, Oct 2010 - http://cid.vcc.ca/p2-cd/curriccomm.html