Central Regional TAFE

Validation Information to Lecturers

Ref: LG404G2

Validation vs Pre-assessment Review

Pre-assessment Review

  • Must be done for all units
  • You must have a plan outlining when pre-assessment review is to occur and who will be involved
  • Must be done before you start using the tools
  • Can be done by one (1) person
  • Can be done by the lecturer who delivers the unit
  • Must be done by someone with TAE40110 or its successor

Validation

  • Done for minimum of two (2) units from each qualification once every five (5) year cycle
  • Must do a risk assessment of your qualification to identify which year the validation will happen (submit to Quality who will assign the validation year)
  • Involves a full validation process which includes a review of assessment plans, tools, process, evidence and outcomes.
  • Anyone involved in the assessment for that unit cannot contribute to the validation outcomes.
  • Must be done by an individual or a panel who in combination has the TAE40110 or its successor and the vocational competencies of the unit being validated.
  • Select the two (2) units that pose the highest level of risk
  • Must do a risk assessment for the two (2) selected units
  • To identify the sample of students to include in the validation process you need to identify the range of variables that apply to that unit and select two (2) students (randomly) from each of those variables e.g.
  • Lecturers
  • Delivery/assessment modes
  • Delivery locations
  • Specific characteristics of the learner group (e.g. older and younger, CALD, ESL, reasonable adjustments etc.) Please Note: ALL international students must be included in the post assessment validation sample to meet our partnership arrangements with TIWA.

Validation Database

Purpose

The purpose of the validation database is to capture:

  • CRT's five (5) year plan for validations as per requirements of the Standards for RTOs 2015 (Stds 1.9 – 1.11)
  • Training product risk assessments
  • Unit risk assessments
  • Summary of improvement actions for both pre-use reviews and validations

Responsibilities of Planning and Quality Team

  • Add new training products to the database to reflect changes to the scope of registration
  • Work with relevant PLs/HOPs/Lecturers on carrying out risk assessments for training products that are added to scope and enter these into the database
  • Assign year for when validation is to occur considering overall risk rating of the training product and other qualifications within a particular industry area
  • Monitor and report to Portfolio Managers and the Quality Committee on:
  • Progression of the five (5) year plan
  • Completion of outstanding Validation Quality Improvement Requests (VQIRs)
  • Areas where non-compliances were found

Responsibilities of Lecturers

Validations

  • Liaise with relevant PL/HOP and Quality on training product risk assessments
  • For each qualification select the two (2) units that pose the highest level of risk and enter these into the database. This includes:
  • Unit details
  • Risk assessment at unit level
  • Planned date for validation - check the year a qualification has been assigned for validation when setting the date for the unit
  • Details of lead validator, additional participants, assessor.
  • Ensure validation occurs according to the five (5) year validation plan
  • Request VQIR from Quality for validations completed (email )
  • Enter details of validation record into database. This includes:
  • VQIR number
  • Date when validation occurred (this may differ to the planned date)
  • Improvement actions and code for area where NC/OFI was found (as per validation record)
  • Enter dates when improvement actions have been completed
  • Enter final date for sign-off by lead validator
  • Validation records are to be kept by the lecturer and stored on the K drive.

Pre-assessment Reviews

  • Enter details of pre-assessment reviews into database as per validation instructions above – exception: VQIR not required for pre-assessment reviews
  • Records of pre-assessment reviews are to be kept by the lecturer and stored on the K drive.

Important Validation and Pre-assessment Review Documents

These documents can be accessed on the Lecturers Guide and/or the Quality System

  • Policy and Procedure for Assessment Validation (TA006P)
  • Pre-assessment Review Checklist (TA005F2)
  • Validation Record (TA006F1)
  • Validation Training Product Risk Assessment (TA006F2)
  • Validation Sample Record (TA006F3)
  • Validation Risk Rating Framework (TA006G1)
  • Validation Database Work Instructions (LG404G1)

First Created: 7/08/2017Issue 1Page 1 of 2

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