Uttarakhand Jal Sansthan

ATTACHMENT OF TENDER ENQUIRY

Letter No.1694/ TENDER NOTICE /11-12Date: 26.03.12

Index-Page No. 1 to 3

Details of Contents - Page No. 1 to 54

Guidelines/Performa for Factory inspection - Page No. 1 to 6

UTTARAKHAND JAL SANSTHAN

ORIGINAL

Tender Document

With

General Guidelines and Instructions

OFFICE OF THE EXECUTIVE ENGINEER, CENTRAL STORE,

UTTARAKHAND JAL SANSTHAN, JAL BHAWAN, 'B' BLOCK,

NEHRU COLONY, DEHRADUN-248001

Tender document for: Annual Rate Contract for Supply, Laying, Jointing, Testing and Commissioning of ISI marked PP-R Pipes Pressure rating 10 & 16 Kg/cm2 conforming to IS specification: 15801:2008 and fittings of various sizes, Fusion welding tools and machines including related civil works on turnkey basis (SITC Work) for pumping/surface water supply scheme in any part of Uttarakhand State.

Purpose of Tender:- Uttarakhand Jal Sansthan is maintaining various pumping/surface water supply schemes in Uttarakhand State. For best drinking water transmission PP-R Pipes are used due to corrosion/chemical resistant properties, flexibility, ease for installation, light weight, relatively easy to handle, maintain and transport, economical, long lasting & environmentally safe than G.I. Pipe, have good impact strength, do not brittle/crack even at below minus 100C, plus 400C. PP-R Pipe have smooth inner wall, hence minimum friction losses in comparison of G.I. Pipe. It does not create dermatic hazard and toxicity, when in contact with water. So the tender for Supply, Laying, Jointing, Testing and Commissioningon turnkey basis (SITC Work) of ISI marked PP-R Pipes Pressure rating 10 & 16 Kg/cm2 conforming to IS specification: 15801:2008 and fittings of various sizesis invited on the basis of annual rate contract.

Cost of tender document: Rs. 300.00 + 41.00

Earnest money to be deposited with the tender:Rs. 50,000.00

in the shape of (FDR/CDR/NSC/BG)

Last Date of Sale/Downloading of tender document:23.04.12

Date of opening tender:24.04.12 at 4:00 p.m.

Tender document issued to :

M/s......

......

Dated:

Executive Engineer

Note: - 1. Tender document can be purchased on cash payment mentioned above, from office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun.

2. If, the tender document is required by post in India, cost of tender document mentioned above and additional sum of `100/- (` One Hundred Only), postal charges, in the shape of demand draft issued by Nationalized Bank in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun, payable at Dehradun shall be enclosed with the request. Uttarakhand Jal Sansthan will not be responsible for postal delay.

3.This tender document (in original) issued by the Executive Engineer, Central Store, Dehradun duly filled in and signed by tenderer should be submitted with earnest money in due date and time positively, in the office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun with the technical bid otherwise opening of the commercial bid shall not be considered.

4. Downloaded tender document from website , duly filled in and signed by tenderer should be submitted along with cost of tender document mentioned above has to be enclosed with the tender document at the time of submission, in the form of demand draft issued by nationalized bank in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun, payable at Dehradun and with earnest money in due date and time positively, in the office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun with the technical bid otherwise opening of the commercial bid shall not be considered.

5. Cost of tender document is not refundable and tender is not transferrable.

CONTENTS

S.
No. / Description / Page No.
Tender Notice. / 1-2
Terms and Conditions for Tenderers, Special Terms and Conditions, Technical Bid and Commercial Bid. / 3-11
Declaration Part – I / 12
Declaration Part – II / 13
Memorandum / 14
Form Of Experience / 15
GENERAL GUIDE LINES, INSTRUCTIONS, SPECIFICATIONS, TERMS AND CONDITIONS FOR TENDERERS / 16-26
1. /

Definitions

/ 16
2. /

Deposit

/ 17
3. /

Security Clause

/ 17
4. /

Encash of a Bank Guarantee

/ 17
5. /

Mode of Submitting Tender

/ 17-18
6. /

Submission of Documents

/ 18
7. /

Signing of Tender

/ 18-19
8. /

Important Notes

/ 19
9. /

Vague Offer

/ 19
10. /

Import License

/ 19
11. /

Period for which Offer shall be Valid

/ 19
12. /

Expiry of Validity of Documents

/ 19
13. /

Validity

/ 20
14. /

PAN

/ 20
15. /

Papers Relating to Sales/Trade Tax/VAT/Service Tax

/ 20
16. /

Cancellation of Tender

/ 20
17. /

Withdraw of Tender

/ 20
18. /

Penalty: For Rejection of Defective Material and Defective Works

/ 20-21
19. /

Supply

/ 21-22
20. /

Date of Completion ofwork

/ 22
21. /

Rates

/ 22-23
22. /

Price Variation

/ 23
23. /

Mode of Transportation

/ 23
24. /

Transit Insurance

/ 23
25. /

Octroi Charges

/ 23
26. /

Bank Charges

/ 23
27. /

Force Majeure

/ 23
28. /

Orders

/ 24
29. /

Cancellation of Supply/work

/ 24
30. /

Transfer of Agreement

/ 24
31. /

Payment

/ 24
32. /

Liquidated Damages

/ 24-25
33. /

Parallel Contract

/ 25
34. /

Arbitration Clause

/ 25
35. /

Applicable Law

/ 25
36. /

Marking

/ 26
37. /

Third Party Inspection

/ 26
38. /

Departmental Inspection and Test Certificates

/ 26
39. /

Test Certificate to be submitted by the Firm

/ 26
40. /

Address of the Tenderer firm

/ 26

Schedule ‘A & A-1’: Rates

/ 27-40

Annexure-1: Undertaking

/ 41

Performa for B.G. Bond

/ 42-43

General Specifications for Civil Works

/ 44-54

Guidelines/Performa for Factory inspection

/ 1-6

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Office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan,

Jal Bhawan, 'B' Block, Nehru Colony, Dehradun.

Letter No.1694/ Tender Notice /2011-12Date: 26.03.12

Tender Notice

For and on behalf of Uttarakhand Jal Sansthan, invites sealed tenders in two bid system i.e. Technical BidCommercial Bid for procurement of materials and execution of work detailed below.

Tender No. / EMD in Rs. / Cost of tender + VAT @ 13.50% in Rs. / Last date of Sale/Downloading of tender / Tender receiving upto 3:00 pm and opening at 4:00 pm on same date
(1) / (2) / (3) / (4) / (5)
Annual Rate Contract for Supply, Laying, Jointing, Testing and Commissioning of following pipes including related civil works on turnkey basis (SITC Work):-
8 / ISI marked PP-R Pipes Pressure rating 10 & 16 Kg/cm2 conforming to IS specification: 15801:2008 and fittings of various sizes, Fusion welding tools and machines for pumping/surface water supply scheme in any part of Uttarakhand State.
50,000.00 / 300.00 + 41.00 / 23.04.2012 / 24.04.2012
Basic Eligibility:- Only those manufacturers having BIS license for ISI mark are allowed to take part in the above tenders no. 8. Without ISI certification, the tender will not be issued/considered by the department in any case.
Annual Rate Contract for execution of following work:-
28 / Cartage of material i.e. Pipes and Fittings, Chemicals, Pumpsets, T&P etc. from Central Store, Dehradun and Haldwani to various divisional stores of the Department including loading, unloading and stacking properly.
50,000.00 / 300.00 + 41.00 / 23.04.2012 / 24.04.2012
Basic Eligibility:- Only those transporters who are having minimum four trucks of 9 Metric Ton capacity are allowed to take part in the above tender no. 28.
Annual Rate Contract for the procurement of following material:-
32 / ISI marked H.D.P.E. Pipe material grade P.E. 63, Pressure rating 6 & 10 Kg/cm2, conforming to IS specification: 4984-1995 and fittings of various sizes for pumping/surface water supply scheme.
50,000.00 / 300.00 + 41.00 / 24.04.2012 / 25.04.2012
Basic Eligibility:- Only those manufacturers having BIS license for ISI mark are allowed to take part in the above tenders no. 32. Without ISI certification, the tender will not be issued/considered by the department in any case.
Annual Rate Contract for execution of following works:-
33 / Drilling and Installation of India Mark II hand pumps in various hill districts of Uttarakhand by ODEX-115/DTH Method.
5,00,000.00 / 300.00 + 41.00 / 24.04.2012 / 25.04.2012
34 / Drilling and Development of Mini Tubewells in various hill districts of Uttarakhand by ODEX-200/150/125/DTH or Percussion Method-200.
5,00,000.00 / 300.00 + 41.00 / 25.04.2012 / 26.04.2012
Basic Eligibility:- Only those contractors/firms who are registered in Uttarakhand Jal Sansthan are allowed to take part in the above tenders no. 33 and 34.
Annual Rate Contract for procurement and execution of following work:-
35 / Iron Removal Unit rating 5-15 LPM for Hand Pumps and installation at various site(s) of Uttarakhand State.
50,000.00 / 300.00 + 41.00 / 26.04.2012 / 27.04.2012
Basic Eligibility:- Only manufacturers or agency authorised by manufacturers are allowed to take part in the above tender no. 35. Without authorization of principal manufacturer (in case of agency), the tender will not be issued/considered by the department in any case.

Terms and Conditions: 1. For full & further details kindly visit our website Tender document can be downloaded from our website. Cost of downloaded tender document mentioned in column (3) has to be enclosed with the tender document at the time of submission, in the form of demand draft issued by nationalized bank in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun, payable at Dehradun.

2. Tender document can also be purchased on cash payment mentioned in column (3) above, from office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun.

3. If, the tender document is required by post in India, cost of tender document mentioned in column (3) and additional sum of `100/- (` One Hundred Only), postal charges, in the shape of demand draft issued by Nationalized Bank in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun, payable at Dehradun shall be enclosed with the request. Uttarakhand Jal Sansthan will not be responsible for postal delay.

4. The undersigned shall have authority to accept or reject any or all the tenders without giving any reasons thereof.

5. Other terms and conditions shall be according to the tender document.

6. Conditional/Telegraphic/ Telephonic/Fax/E-mail offer shall not be entertained. Sd/-

Executive Engineer

-2-

Not for Publication.

Letter No.1694/ Tender Notice /2011-12Date: 26.03.12

Copy to the following for information and necessary action:

Chief General Manager, Uttarakhand Jal Sansthan, Dehradun.
General Manager, Uttarakhand Jal Sansthan, Dehradun/Pauri/Nainital.
All Superintending Engineer, Uttarakhand Jal Sansthan, ......
All Executive Engineer, Uttarakhand Jal Sansthan, ......
Notice Board.

Copy to the following with this request to publish this tender notice at the Govt. Rates on dated 27th or 28th March, 2012. The payment shall not be made for misprinting or indistinctly printed or published after due date. The approved copy of DAVP/Govt. rates, R.O. and original copy of News Paper(s) published shall be submitted with the bill at the time of payment.

M/s Pamm Advertising & Marketing, 10A, MDDA Colony, Dalanwala, Chander Road, Dehradun (Telefax: 0135-2711235, Mobile: 9837359605, 9897385951-Mr. Ashutosh) to publish this tender notice in Dainik Jagran (Hindi), Delhi Edition once in 230 sq.cm space.
M/s Censer Advertising Pvt. Ltd., B-34, 2nd Floor, Meedo Plaza, Rajpur Road, Dehradun (Tel: 0135-2100656, Mobile: 9411572666-Mr. Sunil Semwal) to publish this tender notice in The Indian Express (English), Delhi Edition once in 230 sq.cm space.

Sd/-

Executive Engineer

-3-

TERMS & CONDITIONS FOR TENDERERS

For and on behalf of Uttarakhand Jal Sansthan, invites sealed tenders in two bid system i.e. Technical BidCommercial Bid for procurement of materials and execution of work detailed below.

Submission of Tender:

Only those manufacturers having BIS license for ISI marking are allowed to take part in the tender. Without ISI certification, the tender will not be issued/considered by the department in any case.
The tender should be submitted on the basis of two bid system, subscribed envelope 'A' "Technical Bid" and envelope 'B' "Commercial Bid" and envelope ‘C’ “Earnest Money”, all these three envelopes shall be put in a single envelope subscribed "Tender Notice No., Date of Opening and Name of Article.
The last date for the submission of the “Tender"24.04.12, in the official Tender document (in original) issued by the Executive Engineer, Central Store, Dehradun or downloaded through website shall be duly filled in and signed by a duly authorized person and to be submitted to the office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun. The cost of downloaded tender document to be paid in the form of demand draft issued from nationalized bank payable at Dehradun in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun at the time of submission shall be attached with the tender document.
The tenders without earnest money and concurrence to deposit security amount in the event of acceptance will not be entertained.
Earnest money in the following forms should invariably be put in a separate envelope along with separate envelopes of technical bid and commercial bid. All these three envelopes shall be put in a single envelope subscribed "Tender Notice No., Date of opening and Name of Article. It should be valid for 06 months from the date of opening of the tender. A photocopy of EMD can be retained by the tenderer for claiming the refund of the EMD after the entire procedure is completed. EMD of Rs. 50,000.00 in the form of F.D.R/ C.D.R/ N.S.C/B.G., issued from any Nationalised/ Scheduled Bank/ Post Office in India, duly pledged in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun shall be attached.
The tenderer shall ensure that the tender is positively received in the office of the Executive Engineer, Central Store before or on the date and upto the time of receipt or tenders as per schedule given in the tender notice. However, if any tender is received by post upto the scheduled date and time of opening of tender, the same shall also be considered. Uttarakhand Jal Sansthan will not be responsible for late receipt of tender in the office of Executive Engineer, Central Store on account of postal delay etc. and such tender(s) shall not be entertained. Document what-so-ever submitted after the schedule time of receipt of tender on the date of opening of the tender shall not be considered. All papers must invariably be submitted with the tender.

-4-

Tenderers must note it carefully that the such forms, DeclarationPart-I, DeclarationPart-II, Memorandums, Form of experience, Schedule 'A & A-1',Annexure-1, Annexure-2etc. attached with this tender document must invariably be filled up completely and duly signed by a person(s) authorized to do so. Other blank spaces, meant to be filled by tenderers, must also be filled up otherwise the offer will be treated incomplete and will be liable for rejection.

The tender document should be signed only by a person to whom the power is delegated by the competent authority and who is authorized in the name and on behalf of company/ firm to do so and become a party.

In case, the date of opening of tender is declared a public holiday, the tenders shall be opened on the next working day. If the last date for the sale of tenders is declared a public holiday, the tenders would be sold up to the next working day and the tenders would then be opened on the next working day thereto.

The tender document should be clear and without over-writing or corrections but in case if corrections are necessary they must be made by drawing a line over the wrong entry and writing the correct rate and the correction must be initialed by the tenderer. Rates shall be given clearly in figure as well as in words.

Rates shall be quoted in prescribed tender documents purchased from the department or downloaded from the website by the manufacturer or their authorized representative. If rate quoted in any other paper or a letter pad shall be in the format of schedule 'A & A-1' as per tender document.

Stamp duty will be borne by the tenderer according to Govt. rules and regulations.

Preference will be given to state units of Uttarakhand according to Uttarakhand Government Order No. 3396@VII-II(08)@143&m|ksx@2003 dated 30-06-09.

Trade tax shall be payable as per Govt. rules and Form-‘16’ shall be issued by the department on written request of the manufacturer or their authorized representative. Income tax will be deducted as and where applicable.

For confirmation of product according to BIS norms, the member(s) of Departmental Technical Committee or officer authorised by the department may visit the factory of the tenderer/manufacturer, before finalizing the technical bid submitted by the tenderer/manufacturer.

The quantity of materials can vary upto any extent on either side.

Third party inspection charges by DGS&D/RITES or any other agency nominated by the department from time to time will be borne by the supplier for PP-R Pipe.

Supply of PP-R Pipesshall strictly be I.S.I marked and conforming to IS:15801:2008.

Laying, jointing and related civil works shall be executed of supplied PP-R Pipes against order(s) will be sole responsibility of the same supplier, otherwise the supplier shall be liable to pay full cost of the material as penalty and same shall be deducted from the dues/security money laying with the department from supplier and supplier shall be blacklisted for next three years.

Conditional/ Telegraphic/ Telephonic/ Fax/E-mail offer shall not be entertained.

Signature and Seal of the Tenderer

-5-

Special Terms and Conditions

The works defined in the tender are on the turnkey basis and work shall be awarded in any part of Uttarakhand.
Department is using this pipe because of good quality assurance.
The pipe line and other civil works will be executed as per departmental specifications.
The works are related for drinking water supply schemes.
Tenderers are advised to quote the rates according to geographic condition of the state.
As the tender is based upon the turnkey basis, so, firm shall be responsible to execute the complete work, ordered including supply of pipe and their accessories as well as their related civil works. It means, if firm supply the pipe and their accessories, that will not serve the purpose without completing the related civil works, and whatever so, payment will not be made only for the supplies without completing the civil works. Firm will not put the bill for part of work i.e. supplies.
The completion of work will be treated only after testing of the pipe line according to the engineering norms or specification required as per direction of Engineer incharge.
It will be the sole responsibility of firm to inform concerning Engineer incharge for quality assurance of material before supply of pipe and their accessories.
The Engineer incharge will issue a certificate to the firm that supplied material is conforming to IS specification: 15801:2008with latest amendments or upto the satisfaction of Engineer incharge.
The materials shall be dispatched to the consignee(s) at the place(s) stated in the order or as desired by the consignee(s) duly insured against all risks during the transit.
The materials ordered are to be dispatched by the firm only after it has been checked that the materials fulfill all the tests and specifications referred to in this contract. The firm will also furnish the following undertaking in writing along with each consignment to the consignee.

‘The materials have been manufactured as per relevant standard specifications as offered in this tender and dispatches have been made after checking that the materials supplied have successfully withstood all the tests and it is accordance with the terms and conditions of the contract. We also undertake to replace or rectify part or full materials and remit cost thereof at the discretion of Engineer incharge. If the materials or civil works are found defective before guarantee period, the cost of the defective materials or civil works, along with all liabilities, expenditure will be payable by us on receipt of necessary intimation from the consignee.”