USUAS-KC Student Government

Meeting Minutes

11/20/2008

  1. Call to order

Andrea DiLenge, President, called to order the regular meeting of the USUAS-KC Student Government at 11AM on Thursday, November 20, 2008 in the student lounge.

  1. Roll call

Andrea DiLenge conducted a roll call. The following persons were present: Andrea DiLenge, President; Hannah Martin, Vice-President; Brooke Keith, Student Representative.

Also attending: Jaime Scudero, Student Clerk; Gail Klein, Advisor; Kathleen Wiechelman, Librarian; Michael Funk, Facilities Manager.

  1. Approval of minutes from last meeting

Jaime Scudero, Student Clerk, read the minutes from the last meeting. The minutes were approved as read.

  1. Open Issues

a)Student government asked Student Advisor Gail Klein whether a faculty/staff resource person would be available to attend our weekly meetings as discussed at the beginning of the Fall 08 semester. Advisor Gail spoke with Pricilla Schulte and it was agreed that they would provide a signup sheet for future faculty/staff participation.ISSUE RESOLVED: Claire Bennett, Communications Instructor, will be the new faculty resource person for the Spring 09 semester. The Student Council welcomes Instructor Bennett to our team and we look forward to a successful and productive semester.

b)Student Governmentasked Student Advisor Gail Klein if the committees that the council has agreed to attend have been formed. Advisor Gail replied that to date the committees have not been setup but that she would discuss this issue with the Campus Director.

c)President Andrea DiLenge obtained a current budget summary so the council could plan for the final feast and possibly a masseuse to do chair side massages during finals week. The current budget summary did not include the Student Clerk’s wages, so President Andrea asked Advisor Gail for an updated budget. Advisor Gail responded stating that the student clerk’s salary was taken out of the student services budget this semester, and if there are any further questions, regarding specific budget questions to contact Julia in the Campus Business Center.ISSUE CLOSED.

d)Student Government requested information from Advisor Gail Klein about the new digital camera that was ordered this summer, which has not been received to date, and the installation of the flat screen TV that was offered to the student lounge. Gail responded that she spoke with Mike Funk [Facilities Manager] about the TV and that he had to order a wall mount for the installation and it would be installed upon arrival. Gail has also sent an e-mail to Judi regarding the camera and she will share the information with Student Government upon its arrival as well.ISSUE UPDATE: Mike Funk, Facilities Manager, notified the Student Council that the wall mount for the TV has been received and they will install the TV at their soonest availability.

e)Unresolved student comments: healthy vending machine options; broken vending machines; broken headsets in the computer lab; extended computer lab hours (until 8:00pm on Fridays). Student advisor Gail Klein responded that the headphones are in the process of being fixed; student government needs to show a real demand for the extended Friday hours as it is costly to keep the computer lab opened and monitored.

  1. New business

a)Student Council met with Kathleen Wiechelman, Librarian, to discuss co-sponsoring the UAS Library’s holiday charity drive. The library gathers donations for the following three local charities: WISH [Women in Safe Homes], Love INC, and the Homeless Shelter. The event will conclude December 17. It was discussed and decided that the library would create the promotional flyer, provide the donation box that is to be placed in the library, and notify the faculty and staff via email. The Student Council will personally solicit local businesses for donations on Monday, November 24 at 10:30 AM. The council willalso help market the event by distributing the promotional flyer throughout the campus. Gail Klein, Advisor, will post the event on the UAS Ketchikan online calendar. Jaime Scudero, Student Clerk, will call the Local Paper to find out prices for an ad to thank the businesses that donate.

b) Student Council also met with Mike Funk, Facilities Manager. Mike Funk announced that the wall mount for the TV had arrived and that he would arrange for its installation at their soonest availability. Mike Funk also recommended that the TV be placed over the printer as that is where the studs are located that are needed to support the weight of the TV. Mike Funk also stated that a surround sound system was also available in the event that the Student Council decides to host movie night events in the future. The council asked Mike Funk if general cleaning products were available such as Clorox Cleaning Wipes. Mike Funk said that a MSDS sheet would need to be created for any cleaning supplies. To obtain a MSDS sheet the council would need to send a memo to Gail Klein, Advisor, who would in turn send the memo to the Campus Director, who would in turn approve the memo and forward to Mike Funk for final approval and scheduling of the task. The council will consider this for a future action item, in the meantime, Gail Klein, Advisor, agreed to donate a feather duster.Special thanks to Gail. VP Hannah Martin requested permission to move the coffee station and possibly the vending machines to open up more space in the student lounge. Mike Funk agreed to move the coffee station but additional research will need to be done to come up with a valid proposal for moving the vending machines. The council discussed removing one of the machines completely. Gail Klein, Advisor, suggested that we obtain a sales report for each of the vending machines before a decision is reached. Another option is to move one of the soda machines to the administration building.No action will be taken until the council has received further information. Mike Funk requested that the council unplug the Christmas tree lights every night, as this task is not allowable under union rules. President, Andrea DiLenge, appointed herself this duty, but later discussed the issue with the campus library who agreed to unplug our tree lights on their way out every night. Special thanks to the library! Mike Funk also requested that the council consider replacing the current commercial coffee maker with a domestic model that has an auto off feature. The council’s only concern was that the commercial model has two burners that allow for both coffee and hot water. The council will consider his request and vote on this issue next semester. The council also asked if we could place a toaster in the student lounge per several student comments. Mike Funk said that he would be willing to try it but that this would pose a possible fire hazard. The council agreed that this would not be a good idea. Mike Funk requested that students be informed of the following issues:

  1. Regular trash especially liquids should not be placed in the recycle bins.
  2. Students should be wary of slick surfaces as winter weather is on its way.
  3. Students should also be wary of the snowplow when in operation as it is difficult for the operator to stop suddenly.
  1. Adjournment

Andrea DiLenge, President, adjourned the meeting at 12:00 PM.

Minutes submitted by: Andrea DiLenge, President

Minutes approved by: Consensus vote of the Student Council