Microsoft Word - Tables

  1. Preparing a Table for a Mail Merge

In this lesson you will learn how to:

  • create tables
  • edit text in tables
  • change the size of rows & columns
  • add & delete rows and columns
  • jazz up your table with borders & shading
  1. Setting up Your Paper - Portrait or Landscape (sideways) - If you want to select Landscape:
  1. Click on File.
  2. Click on Page Setup.
  3. Click on Landscape.
  4. Click on OK.

B.Creating a Table

  1. Click on Table.
  2. Highlight Insert.
  3. Click on Table.
  4. Set the number of columns and rows. (Keep the Fixed column width set to Auto.)
  5. Click on OK.

C.Typing and Editing Text in the Table

  1. Click in the cell (box) of the table and type your text.

Remember you can change the formatting of your text (font size, alignment, etc.) in your table's cells the same way you work with normal text.

2.Use the Tab key to move the cursor to the next cell. Hold the shift key down and then press Tab to move the cursor to the previous cell.

D.Practice Creating a Table

  1. Create the following table:

First Name / Last Name / EOG Reading / EOG Math
Oprah / Winfrey / 4 / 4
Jay / Leno / 2 / 3
Fred / Flinstone / 1 / 1
Barney / Rubble / 2 / 2
Tom / Cruise / 3 / 3

E.Changing the Sizes of Rows and Columns

  1. Move your cursor on the line between the first two columns. The cursor will transform to a line with a left-right arrow.
  2. Hold the mouse button down and drag the arrow left or right to increase or decrease the size of the column.
  3. Release the mouse when the column is the width you want.
  4. To change the height of a row, move your cursor to the line between two rows. The cursor will transform to a line with an up-down arrow.
  5. Hold the mouse button down and drag the arrow up or down to increase or decrease the height of the row.
  6. Release the mouse when the row is the size you want.

F.Adding and Deleting Columns

  1. Click your cursor in the cell with Oprah's first name..
  2. Move your cursor to hover above the words First Name until the cursor becomes a thick down arrow.
  3. Click once with the mouse to highlight the column.
  4. Click on Table.
  5. Highlight Insert.
  6. Click on Columns to the Right.
  7. A new blank column will appear. You could now have a column called Middle Name.
  8. To delete this blank column:
  1. Highlight the entire column by placing your cursor at the top of the column until it becomes a thick down arrow.
  2. Click on Table.
  3. Highlight Delete.
  4. Click on Columns.

G.To Delete a Row

  1. Click in a cell in the row you want to delete.
  2. Click on Table.
  3. Highlight Delete.
  4. Click on Rows.

H.Adding A Double-lined Border to Your Heading Row

  1. Use your mouse to highlight the first row in your table.
  2. Click on Format.
  3. Click on Borders and Shading.
  4. Make sure the Borders tab is selected.
  5. In the Setting box, click on All.
  6. In the Style box, click on the double line.
  7. You can select a different width if you want.
  8. Click on OK.

I.Adding Shading to a Row - This is a good way to emphasize information in your heading row or in a particular cell.

  1. Use your mouse to highlight the first row to add shading to.
  2. Click on Format.
  3. Click on Borders and Shading.
  4. Click on the Shading tab.
  5. Click on a Fill color.
  6. Click on OK.
  7. When you return to your document, click off the table to see the shading.

J.Sorting Data in a Table

  1. Highlight the Last Name Column you want to sort.
  2. Click on Table.
  3. Click on Sort.
  4. When the Sort dialog window appears, notice the selections. Since your column has a header row, the header row button is selected. This means the header row will not be included in your sort.
  5. Click on OK.

Notes:

Teacher Productivity

Word 2000 - Tables