Use This Document to Request Assistance with Projects Which Require Implementation of New

Introduction

Use this document to request assistance with projects which require implementation of new systems, procurement of equipment or external services, or are estimated to require more than 80 hours of development effort. Use the systems development form to request assistance with reports, workflows, custom forms, database triggers, SQL scripts, or other requests of a similar nature.

Project Request:
Project Title: / Requestor:
Date Submitted: Click here to enter a date. / Date Needed Operational: Click here to enter a date.
Priority: Medium
Project Overview: Briefly describe the purpose of the project including a general outline of the suggested approach, anticipated benefits, and requested timetable. Detail the business requirements of the project as specifically as possible.
Impacted Departments/Processes: List all areas impacted by the project: academic, business, student, etc. If specific business processes will be affected please list and briefly describe the changes.
Impacted Systems: Identify all systems which will be affected by the project, or which will integrate with or support the project outcomes.
☐None
☐BDMS
☐DegreeWorks
☐Desire2Learn
☐Pathway (Luminis)
☐Workflow
☐Banner General/Web
Other: Web / ☐Banner Finance/SSB
☐Banner Financial Aid/SSB
☐Banner HR/Payroll/SSB
☐Banner Student/SSB
☐eVisions Argos
☐eVisions FormFusion
☐eVisionsIntelleCheck
Project Initiative: Identify the reason for the request.
☐Board requirement
☐State requirement
☐Federal requirement
☐Other legal/audit/accreditation requirement
☐Support of strategic goal (describe): / ☐Operational improvement
☐Security/privacy requirement
☐Technical/system support requirement
☐Other (describe):
Project Participants: List the primary contact and other personnel who will be assisting with implementation, testing, training, or other project activities.
Funding Requirements: Summarize the estimated costs and identify funding sources.
Estimated total project costs $0
Implementation cost $0
Estimated ongoing maintenance/support costs per year $0 / Funding available:
☐Department budget: Technology Funds
☐Grant budget:
☐Budget request pending
Remaining sections will be completed by the Office of Information Technology during analysis and discussion with the requestor.
Project Scope and Deliverables: Define the boundaries of the project by listing the major elements and activities that will be included or excluded: systems, business processes, functionality, data sources, departments, vendors, etc. Describe the project deliverables as specifically as possible (e.g. new screens, reports, training plans, equipment).
In scope:
1)
Out of scope:
1)
Deliverables:
1)
Project Effort, Cost, Duration: Detail all related costs as specifically as possible: equipment, license fees, internal resource hours (all departments involved), external support, etc. Include a tentative timeline with major milestones.
Staff effort:(from vendor documentation)
1)
Expenses:
1)
Timeline:
1)Project start
2)Project end / Date:
Click here to enter a date.
Click here to enter a date.
Click here to enter a date.
Click here to enter a date.
Click here to enter a date.
Click here to enter a date.
Project Assumptions and Risks: Detail assumptions and risks that are known at this time. Assumptions or constraints are factors which, for estimating planning purposes, are considered to be true. Risks are uncertain events or conditions that are likely to have an adverse impact on project costs or completion if they occur. Projects which include substantial risks should include development of risk management strategies or contingency plans prior to approval and initiation of the project.
Assumptions:
1)
Risks:
1)
Project Review and Approval
Analysis completed by: / Click here to enter a date. /
Requestor approval by: / Click here to enter a date. /
IT approval by: / Click here to enter a date. /
IO approval by: / Click here to enter a date. /