USD 263
BOARD OF EDUCATION MEETING
September22, 2008
7:00 P.M.
MULVANE HIGH SCHOOL-1900 N. ROCK ROAD
unofficial draft
MINUTES
1.0MEETING OPENING
1.1CALL TO ORDER
The meeting was called to order at 7:16 p.m. by President Fry with the following members present: Kent Ott, Ron Becker, Renee Womacks, Mindy Sorensen, and Tim Snider. Dennis Springer was not present.
Also present were: Superintendent Augustine-Shaw, Asst. Superintendent Flores, Darrien Wheeler, Don Pennington,Ramon Wiseman,Steve Shogren, Gay Younkin, Terri Lemos, Raquel Charbonneau, Tom Keil, Daniel Fenn, Dave Johnson, John Blurton, and Clerk Schifferdecker.
1.2ANNOUNCEMENTS BY PRESIDENT
1.2.1City/School Board Lunch – Sept. 25th, 2008 – 12:00 @ Luciano’s
1.2.2KASB Fall Regional Meeting – Oct. 20th, 2008 – Winfield MS
1.2.3KASB Community and Media Relations for School Board Members Seminar-Sept. 30, 2008 8:30 a.m.-4:15 p.m. (Topeka)
1.3 “GOOD NEWS” BY BOE MEMBERS
*Tim Snider congratulated Maddie Wise on being a National Merit Scholar.
*Ron Becker commended staff on how great the stadium looked on Friday. Good job getting it ready!
*Kent Ott reported that a student in his wife’s CCCC class mentioned that they chose to live in Mulvane after researching districts in the area. They felt that Mulvane was doing great things educationally.
*Mindy Sorensen noted that the band sounded great and looked sharp Friday night.
1.4ADMINISTRATIVE REPORTS
1.4.1Ramon Wiseman, Mulvane High School Principal, reported that we hosted a volleyball tournament last week. There was a very large crowd in attendance Friday night at the football game. Homecoming festivities will be held next week. The student count for today was 608.
1.4.2Terri Lemos, Munson Primary School Principal, reported that NWEA testing will begin Monday. The early childhood exit door has arrived and will be installed this weekend. Enrollment today was at 440.
1.4.3Daniel Fenn, Transportation Director, reported that he is investigating activity busses.
1.4.4Raquel Charbonneau, Mulvane Grade School Principal, shared her parent newsletter--a result of the grade school parent connection team meetings. The student count for today was 404.
1.4.5Don Pennington, Special Education Director, is working on the report for federal flow-through monies. The special education population has increased by 36 students since the beginning of last year.
1.4.6Dave Johnson, Technology Director, reported that there have been four network failures recently—mostly due to aging equipment. Everything is up and going now.
1.4.7Tom Keil, Human Resource Director, is working with Preferred Health to provide on-site flu shots. He is also working with the nurses to promote an Employee Health Fair. Participation in the Medical Flexible Spending has increased by 45% since last year. Tom thanked Wayne Hamilton and Security Benefit for their assistance with this.
1.4.8Darrien Wheeler, Director of Operations, thanked the Adams Family and the Keys family for their work and donation of clocks at the football field. Mr. Sands allowed us to try out a field lining machine. The field goal posts have been straightened.
1.4.9Richard Flores, Assistant Superintendent, reported that Southern Star will repair any damages to the high school parking lot as a result of their work. Mr. Flores also shared information on the Capital Outlay projects and the amounts spent per building on these projects in recent years.
1.4.10Donna Augustine-Shaw, Superintendent, introduced Gay Younkin who presented information to the Board on the District MTSS Framework which is a BOE goal. A summary of Professional Development activities for Sept. 10 and 17 was shared.
2.0APPROVE/AMEND AGENDA
Motion made by Renee Womacks to approve the agenda. Second by Mindy Sorensen. Motion carried 6-0.
Motion made by Kent Ott to approve the amendments to the agenda. Second by Renee Womacks. Motion carried 6-0.
ADD: CONSENT ITEMS
3.3.1 Resignations:Jim Lewis-MHS Drumline Sponsor (eff 9-16-08)
Jonathan Farber-Tech Para (eff 10-3-08)
3.3.2 New Hires:Adam Dean-MHS Drumline Sponsor (eff 9-22-08)
Michelle Kincaid-MGS P/T Title I Para (eff 9-22-08)
3.4 PDC Transcript:Kim McGuire
3.10 Other:SRO Agreement with City of Mulvane-Increase from 50% -75% districtreimbursement of salary and reduction to 10 month contractDELETE
ADD: ACTION ITEM5.4 Purchase of Line Machine
3.0CONSENT AGENDA
3.1APPROVAL OF PREVIOUS MINUTES
3.2FINANCIAL REPORTS
Clerk & Treasurer Report
Bank Reconciliation
Activity Funds Financial Statements
3.3ROUTINE PERSONNEL
3.3.1Resignations:
Aaron FritschenFood Service Warehouse Asst (eff 9-9-08)
Tammy KiltsMP Custodian (eff 9-28-08)
Jim LewisMHS Drumline Sponsor (eff 9-16-08)
Jonathan FarberTech Para (eff 10-3-08)
3.3.2New Hires:
Nonie GreenMHS Custodian (eff 9-10-08)
Elizabeth MartinMHS Custodian (eff 9-15-08)
Andrew NelsonMP Custodian (eff 9-15-08)
Gayra Mauney-Wright.5 Division Secretary (eff 9-15-08)
Dawn PowellSub Para (eff 9-17-08)
Jenifer StreifSub Driver (eff 9-18-08)
Emily WelchMMS At-Risk Para (eff 9-15-08)
Adam DeanMHS Drumline Sponsor (eff 9-22-08)
Michelle KincaidMGS P/T Title I Para (eff 9-22-08)
3.4PDC TRANSCRIPTSKim McGuire
3.5PURCHASE ORDERS OVER LIMIT:None
3.6BILLS$255,634.33
3.7PAYROLL$777,421.88
3.8TRANSFERS ELL $225
At-Risk $42,000
4 year old At-Risk $5,000
Vocational $16,000
3.9DONATIONNone
3.10OTHER-TriCity Contract Approval
Job Description – Warehouse Assistant (Increase from 32 to 40 hours)
SRO Agreement with City of Mulvane – Increase from 50% to 75% district reimbursement of salary and reduction to 10 month contractDELETE
Para Request – MGS – Two additional positions
Motion made by Tim Snider to approve the consent agenda. Second by Kent Ott. Motion carried 6-0.
4.0PATRON TIME
No patrons were present to speak.
5.0ACTION ITEMS
5.1Financial Advisor and Campaign Management Services Agreement
Mr. Steve Shogren provided information on a service agreement which would provide financial advisory services to the community facility steering committee as they consider options for financing the needs identified and outlined in current facility discussions. A schedule of services and expenseswere provided in the proposal.
Motion made by Mindy Sorensen to approve the financial advisory agreement with George K. Baum Company. Second by Renee Womacks. Motion carried 6-0.
5.2District Cell Phone Proposal
Mr. Johnson reviewed a proposal for cell phones that would change from using district owned phones to individual users acquiring their own phone/plan. The administrative/director team will be required to carry cell phones in order that emergency communication can be initiated through that device. Mr. Johnson provided some history along with a stipend proposal. He reviewed costs associated with phasing in the proposal in order to avoid penalty costs under the current plan.
Motion made by Ron Becker to approve the cell phone proposal with the option to buy-out the contract penalty by the individual staff member. Second by Mindy Sorensen. Motion carried 6-0.
5.3Consideration of MulvaneHigh School Roof Maintenance Request
Mr. Flores reviewed a proposal to address roof needs at MHS. Advisement from John Swarm (roof consultant) was provided.
No action taken-tabled for clarification
5.4Purchase of Line Machine
Mr. Wheeler was present to review this proposal.
Motion made by Steve Fry to approve the purchase of the line machine as proposed. Second by Ron Becker. Motion carried 6-0.
6.0DISCUSSION/REPORT ITEMS
6.1Community Facility Steering Committee Update
A brief update on the progress and direction of the community facility steering committee was given. There are approximately 50 active members on the committee and the group anticipates meeting every 2 weeks. The process, enrollment and program updates, and a tour of MunsonPrimary School have been the focus of the past 2 meetings. Co-chair appointment for the committee is being considered. The next meeting with be held September 30th at the High School.
7.0EXECUTIVE SESSION
7.1Non-elected Personnel
At 9:03p.m., Ron Becker moved to go into executive session to include Superintendent Augustine-Shaw and Asst Superintendent Floresto discuss personnel matters of non-elected personnel to protect the privacy interests of the individual(s) to be discussed until 9:15 p.m. Second by Renee Womacks. Motion carried 6-0.
The BOE returned to open meeting at 9:15p.m.
At 9:15 p.m., Ron Becker moved to go into executive session to include Superintendent Augustine-Shaw and Asst Superintendent Flores to discuss personnel matters of non-elected personnel to protect the privacy interests of the individual(s) to be discussed until 9:25 p.m. Second by Renee Womacks. Motion carried 6-0.
The BOE returned to open meeting at 9:25 p.m.
At 9:25 p.m., Ron Becker moved to go into executive session to include Superintendent Augustine-Shaw and Asst Superintendent Flores to discuss personnel matters of non-elected personnel to protect the privacy interests of the individual(s) to be discussed until 9:30 p.m. Second by Renee Womacks. Motion carried 6-0.
The BOE returned to open meeting at 9:30 p.m.
7.1EXECUTIVE SESSION ACTION
Motion made by Ron Becker to release Michelle Prizevoits from her 2008-09 contract with liquidated damages pending board approval. Second by Kent Ott. Motion carried 6-0.
7.2Negotiations
At 9:31p.m., Kent Ott moved to go into executive session to include Superintendent Augustine-Shaw and Asst Superintendent Flores to discuss negotiations in order to protect the public interest in negotiating a fair and equitable contract to be discussed until 9:41 p.m. Second by Mindy Sorensen. Motion carried 6-0.
The BOE returned to open meeting at 9:41p.m.
At 9:41 p.m., Kent Ott moved to go into executive session to include Superintendent Augustine-Shaw and Asst Superintendent Flores to discuss negotiations in order to protect the public interest in negotiating a fair and equitable contractto be discussed until 9:46 p.m. Second by Mindy Sorensen. Motion carried 6-0.
The BOE returned to open meeting at 9:46 p.m.
8.0ADJOURNMENT
Motion made by Tim Snider to adjourn at 9:47p.m. Second by Mindy Sorensen. Motion carried 6-0.