MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN

Charter School or District: Upper Cape Cod Regional Vocational Technical

CPR Onsite Year: 2011-2012

Program Area: Special Education

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report dated 09/19/2012.

Mandatory One-Year Compliance Date: 09/18/2013

Summary of Required Corrective Action Plans in this Report

Criterion / Criterion Title / CPR Rating
SE 3 / Special requirements for determination of specific learning disability / Partially Implemented
SE 14 / Review and revision of IEPs / Partially Implemented
SE 18A / IEP development and content / Partially Implemented
SE 24 / Notice to parent regarding proposal or refusal to initiate or change the identification, evaluation, or educational placement of the child or the provision of FAPE / Partially Implemented
SE 46 / Procedures for suspension of students with disabilities when suspensions exceed 10 consecutive school days or a pattern has developed for suspensions exceeding 10 cumulative days; responsibilities of the Team; responsibilities of the district / Partially Implemented
SE 47 / Procedural requirements applied to students not yet determined to be eligible for special education / Partially Implemented
SE 48 / FAPE (Free, appropriate, public education): Equal opportunity to participate in educational, nonacademic, extracurricular and ancillary programs, as well as participation in regular education / Partially Implemented
SE 51 / Appropriate special education teacher licensure / Partially Implemented
CR 3 / Access to a full range of education programs / Partially Implemented
CR 9 / Hiring and employment practices of prospective employers of students / Partially Implemented
CR 10A / Student handbooks and codes of conduct / Partially Implemented
CR 18 / Responsibilities of the school principal / Partially Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 3 Special requirements for determination of specific learning disability / CPR Rating:
Partially Implemented
Department CPR Findings:
Student record review and interviews indicate that when a student suspected of having a specific learning disability is evaluated, the Team does not always create a written determination as to whether or not he or she has a specific learning disability, which is signed by all members of the Team, or if there is a disagreement as to the determination, those dissenting Team members do not document their disagreement.
Description of Corrective Action:
The Director of Special Education will coordinate trainings with faculty members and support staff in the special education department to review the procedures for identification of Specific Learning Disability during initial or reevaluation Team meetings. All related forms will be presented and roles defined regarding their completion.
Title/Role(s) of responsible Persons:
Director of Special Education / Expected Date of Completion:
02/01/2013
Evidence of Completion of the Corrective Action:
Training Sign-in sheets, Training agenda, Training materials, Random sampling of records.
Description of Internal Monitoring Procedures:
Director of Special Education will coordinate a random sampling of related documents previously mentioned on a semi-annual basis, with the support of the department's Administrative Assistant. Results of the sampling will be documented and referenced in the district's annual special education program evaluation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 3 Special requirements for determination of specific learning disability / Corrective Action Plan Status: Approved
Status Date:10/31/2012
Basis for Partial Approval or Disapproval:
The district will develop procedures to ensure that when a student suspected of having a specific learning disability is evaluated, the Team will create a written determination as to whether or not he or she has a specific learning disability, which is signed by all members of the Team, or if there is a disagreement as to the determination, those dissenting Team members document their disagreement. Staff training will be provided and a monitoring plan has been developed to ensure implementation of the procedures.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By February 4, 2013, submit the following as evidence of training on the requirement that when a student suspected of having a specific learning disability is evaluated, the Team will create a written determination as to whether or not he or she has a specific learning disability, which is signed by all members of the Team, or if there is a disagreement as to the determination, those dissenting Team members will document their disagreement: (1) agenda; (2) signed attendance sheet(s) indicating the role of staff; (3) training materials; (4) date of training.
By May 10, 2013, submit a summary report of the internal monitoring of students who have been evaluated and have been found to have a specific learning disability and who have had a Team meeting subsequent to the implementation of corrective actions. Include the following: (1) the number of records reviewed, (2) rate of compliance, (3) description of root cause(s) of any non-compliance, (4) specific actions taken to remedy any identified non-compliance.
Please note when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: list of student names and grade levels for the records reviewed, date of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s):
02/04/2013
05/10/2013

1

MA Department of Elementary & Secondary Education,Program Quality Assurance Services

Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 14 Review and revision of IEPs / CPR Rating:
Partially Implemented
Department CPR Findings:
Interviews and student records indicated that the district is not utilizing the amendment process, when warranted. Specifically, IEPs are not consistently amended to reflect a change when agreed-upon direct services are moved from the Service Delivery page Section C - Special Education and Related Services in Other Settings to Section B - Special Education and Related Services in the General Education Classroom.
Description of Corrective Action:
The district will undertake the following corrective action: 1) Review the current status of alignment of services to determine baseline number of IEPs in question; 2) Focus attention on reviewing service delivery pages at the beginning of a school year when grade schedules can potentially impact services delivered in previous school year; 3) Correct IEP documents, as needed, utilizing amendment process as warranted. 4) Provide discussion/training for department staff on the process and document.
Title/Role(s) of responsible Persons:
Director of Special Education / Expected Date of Completion:
02/01/2013
Evidence of Completion of the Corrective Action:
1) List documentation of IEPs with misaligned services or the anticipation of the need for changes in services through the amendment process; 2) Training Sign-in sheets, Training agenda, Training materials, Random sampling of records.
Description of Internal Monitoring Procedures:
Director of Special Education will coordinate a random sampling of related documents previously mentioned on a semi-annual basis, with the support of the department's Administrative Assistant. Results of the sampling will be documented and referenced in the district's annual special education program evaluation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs / Corrective Action Plan Status: Approved
Status Date:10/31/2012
Basis for Partial Approval or Disapproval:
The district will develop procedures to ensure that IEPs will be amended to reflect a change when agreed-upon direct services are moved from the Service Delivery Grid Section C - Special Education and Related Services in Other Settings to Section B - Special Education and Related Services in the General Education Classroom. Staff training will be provided and a monitoring plan has been developed to ensure implementation of the procedures.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By February 4, 2013, submit the following as evidence of training on the procedures to amend IEPs when warranted: (1) agenda; (2) signed attendance sheet(s) indicating the role of staff; (3) training materials; (4) date of training.
By May 10, 2013, submit a summary report of the internal monitoring of students who have had a Team meeting subsequent to the implementation of corrective actions. Include the following: (1) the number of records reviewed, (2) rate of compliance, (3) description of root cause(s) of any non-compliance, (4) specific actions taken to remedy any identified non-compliance.
Please note when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: list of student names and grade levels for the records reviewed, date of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s):
02/04/2013
05/10/2013

1

MA Department of Elementary & Secondary Education,Program Quality Assurance Services

Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 18A IEP development and content / CPR Rating:
Partially Implemented
Department CPR Findings:
The record review and interviews indicated that IEP Teams do not consistently consider and address the skills and proficiencies needed to avoid and respond to bullying, harassment, or teasing for students identified with a disability that affects social skills development or when the student's disability makes him or her vulnerable to bullying, harassment or teasing, as well as for students identified with a disability on the autism spectrum.
Description of Corrective Action:
The district will undertake the following corrective action: 1) Create a documentation form separate from the student IEP to note Team discussion; 2) Revise the Team meeting notes template to include the need for the aforementioned discussion; 3) Put documentation of the discussion in the Additional Information section of individual student IEPs; 4) Engage in discussion in Department meeting reviewing the procedure and new documentation requirements created.
Title/Role(s) of responsible Persons:
Director of Special Education / Expected Date of Completion:
02/01/2013
Evidence of Completion of the Corrective Action:
The Director of Special Education will assure compliance and monitor continuation through the following: 1) Complete a random sampling of student IEP Team documentation in the Additional Information section; 2) Randomly sample for the completion of back-up documentation form created for the purpose; 3) Provide a copy of the sign-in sheet of the professional development discussion at Special Ed department meeting.
Description of Internal Monitoring Procedures:
Director of Special Education will coordinate a random sampling of related documents previously mentioned on a semi-annual basis, with the support of the department's Administrative Assistant. Results of the sampling will be documented and referenced in the district's annual special education program evaluation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content / Corrective Action Plan Status: Approved
Status Date:10/31/2012
Basis for Partial Approval or Disapproval:
The district will develop procedures to ensure that the IEP Team will consider and specifically address the skills and proficiencies needed to avoid and respond to bullying, harassment, or teasing when the student has a disability that affects social skills development or when the student's disability makes him or her vulnerable to bullying, harassment or teasing, as well as for students identified with a disability on the autism spectrum. Training will be provided to staff at department meetings and a monitoring plan has been developed to ensure implementation of the procedures.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By February 4, 2013, submit the following as evidence of training on the requirement that Teams always consider and specifically address the skills and proficiencies needed to avoid and respond to bullying, harassment or teasing when the student has a disability that affects social skills development or when the student's disability makes him or her vulnerable to bullying, harassment or teasing, as well as for students identified with a disability on the autism spectrum: (1) agenda; (2) signed attendance sheet(s) indicating the role of staff; (3) training materials; (4) date of training.
By February 4, 2013, also submit copies of the updated IEPs for the students whose names were provided to the district for non-compliance found during the record review.
By May 10, 2013, submit a summary report of the internal monitoring of students who have a disability that affects social skill development or when the student's disability makes him or her vulnerable to bullying, harassment or teasing, as well as for students identified with a disability on the autism spectrum and who have had a Team meeting subsequent to the implementation of corrective actions. Include the following: (1) the number of records reviewed, (2) rate of compliance, (3) description of root cause(s) of any non-compliance, (4) specific actions taken to remedy any identified non-compliance.
Please note when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: list of student names and grade levels for the records reviewed, date of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s):
02/04/2013
05/10/2013

1

MA Department of Elementary & Secondary Education,Program Quality Assurance Services

Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 24 Notice to parent regarding proposal or refusal to initiate or change the identification, evaluation, or educational placement of the child or the provision of FAPE / CPR Rating:
Partially Implemented
Department CPR Findings:
Student records showed that when evaluations are proposed, the Notices of Proposed School District Action (N1) do not contain sufficient detail and respond to all questions on page 2 of the N1 form including: a description of the action proposed or refused by the school; an explanation of why the school proposed or refused to take the action; a description of any other options the school considered and the reasons why those options were rejected; a description of each evaluation procedure, test, record, or report the school used as a basis of the proposed action; a description of any other factors that were relevant to the school's proposal.
Description of Corrective Action:
The district will undertake the following corrective action: 1) Review IEP documents to assure that the guiding questions are present in the N1 form; 2) Proofread all N1 forms prior to mailing and edit as, needed; 3) Provide discussion and professional development at Special Ed department meetings on proper criteria for narrative.
Title/Role(s) of responsible Persons:
Director of Special Education / Expected Date of Completion:
02/01/2013
Evidence of Completion of the Corrective Action:
Training Sign-in sheets, Training agenda, Training materials, Random sampling of records.
Description of Internal Monitoring Procedures:
Director of Special Education will coordinate a random sampling of related documents previously mentioned on a semi-annual basis, with the support of the department's Administrative Assistant. Results of the sampling will be documented and referenced in the district's annual special education program evaluation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 24 Notice to parent regarding proposal or refusal to initiate or change the identification, evaluation, or educational placement of the child or the provision of FAPE / Corrective Action Plan Status: Approved
Status Date:10/31/2012
Basis for Partial Approval or Disapproval:
The district will develop procedures to ensure that when evaluations are proposed, the Notices of Proposed School District Action (N1) contain sufficient detail and respond to all questions on page 2 of the N1 form including: a description of the action proposed or refused by the school; an explanation of why the school proposed or refused to take the action; a description of any other options the school considered and the reasons why those options were rejected; a description of each evaluation procedure, test, record, or report the school used as a basis of the proposed action; a description of any other factors that were relevant to the school's proposal. Staff training will be provided and a monitoring plan has been developed to ensure implementation of the procedures.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By February 4, 2013, submit the following as evidence of training on the requirement that when evaluations are proposed, the Notices of Proposed School District Action (N1) contain sufficient detail and respond to all questions on page 2 of the N1 form: (1) agenda; (2) signed attendance sheet(s) indicating the role of staff; (3) training materials; (4) date of training.
By May 10, 2013, submit a summary report of the internal monitoring of students who have had an evaluation or reevaluation proposed subsequent to the implementation of corrective actions. Include the following: (1) the number of records reviewed, (2) rate of compliance, (3) description of root cause(s) of any non-compliance, (4) specific actions taken to remedy any identified non-compliance.
Please note when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: list of student names and grade levels for the records reviewed, date of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s):
02/04/2013
05/10/2013

1

MA Department of Elementary & Secondary Education,Program Quality Assurance Services

Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 46 Procedures for suspension of students with disabilities when suspensions exceed 10 consecutive school days or a pattern has developed for suspensions exceeding 10 cumulative days; responsibilities of the Team; responsibilities of the district / CPR Rating:
Partially Implemented
Department CPR Findings:
Documentation demonstrated that the procedures for the suspension of students with disabilities found in the school's code of conduct do not include information pertaining to the manifestation determination and placement in an interim alternative educational setting.
Description of Corrective Action:
The district will undertake the following corrective action: 1) Conduct a review of the student handbook, which generally occurs during the Spring of the school year; 2) The discipline policy will be revised to bring the necessary language into line with the regulations; 3) The School committee will review and approve the changes in the language in the revised handbook; 4) School faculty will be apprised of the changes in the handbook language, as determined by the school Administration.
Title/Role(s) of responsible Persons:
Director of Special Education / Expected Date of Completion:
09/01/2013
Evidence of Completion of the Corrective Action:
1) Approved handbook language, with minutes of discussion at school committee; 2) Faculty meeting agenda/sign-in sheet
Description of Internal Monitoring Procedures:
The Director of Special Education, in the process of revising the language in the handbook, will work cooperatively with the Director of Curriculum and Instruction to include language that will meet the requirements for students serviced under Section 504 Accommodation Plans, as cited in CR 10A.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 46 Procedures for suspension of students with disabilities when suspensions exceed 10 consecutive school days or a pattern has developed for suspensions exceeding 10 cumulative days; responsibilities of the Team; responsibilities of the district / Corrective Action Plan Status: Approved
Status Date:10/31/2012
Basis for Partial Approval or Disapproval:
The district will edit the student handbooks so that they contain the required information. Staff responsible for disciplining students with disabilities will be trained on the procedures.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By February 4, 2013, submit a copy of the addendum to the student handbooks that includes the required language pertaining to the procedures for the suspension of students with disabilities. Provide the following as evidence that staff responsible for the discipline of students with disabilities have been trained: (1) agenda; (2) signed attendance sheet(s) indicating the role of staff; (3) training materials; (4) date of training.
Progress Report Due Date(s):
02/04/2013

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