Examples

Waste category
/ Office examples / Accounting & book-keeping examples
Transportation /
  • Unnecessary movement of paperwork, files or information between processes
  • Excessive email attachments
  • Assisting students to find their way around the Institute
/
  • Global emails , mailing lists that you should not be a part of
  • CC emails that do not require your action

Inventory /
  • Filled ‘in boxes’ (electronic and paper)
  • Batch report processing
  • Overstocked stationery cupboards
  • Keeping printed copies of documents for auditing
  • Filing cabinets full of out of date resources
/
  • Assessment storage
  • Excess enrolment paperwork

Motion /
  • Walking to/from copier, filing area, fax machine, or other offices
  • Searching for things: looking for forms
  • Finding the right person to ask a question
/
  • Walking to the printer, walking away when its occupied
  • Staff offices not close together
  • Finding enrolment paperwork

Waiting /
  • System downtime, slow system response time
  • Delayed approvals from others
  • Awaiting information from customers or support departments
  • Waiting for training, printing, etc.
/
  • Special consideration
  • Queues for student records
  • Attendance information to go to international department
  • Waiting for others to respond to email
  • Waiting to use shared printer

Inappropriate processing /
  • Glossy presentation of simple reports
  • Doing a presentation when an informal chat will do
  • Unnecessary or excessive reports
  • Excessive checking
/
  • Not marking rolls appropriately/on time
  • Duplication of enrolments

Overproduction
/
  • Printing paperwork or purchasing items before they are needed
  • Processing paperwork before the next person is ready for it
/
  • Excess enrolment paperwork (often bulk printed before needed and excess is thrown out)
  • Tests (print room/copier)
  • Over printing

Defects /
  • Making errors
  • Inspecting for errors
  • Correcting errors
  • Staff turnover
  • Poor quality work
/
  • Result entry errors
  • Faulty enrolment paperwork

Underutilised resources
/
  • Having limited authority for basic tasks
  • Not allowing people to make suggestions for other areas
/
  • Result amendments can’t be done by teachers