University Register of Contractual Obligations

REPORT ON ENTRY INTO CONTRACT

Agreements, contracts and other documents are signed on behalf of the University.

This form must be filed with the original or true copy of the Contract/Agreement.

Contract ID: (unique identifier in Oracle Database, once entered) / TRIM Ref:

SECTION A: INFORMATION ON THE CONTRACT (For completion by the officer familiar with the contract to assist a person undertaking data entry. Note this section does not replicate every field in the database. Data entry person should check with the relevant officer if uncertain about any of the data required to be entered)

Descriptive Title:
Brief Description: (of the activity or service/s)
Other Party/Parties:
Start date: / End date: / Extend/renew date, if applicable:
Financial value (approximate GST exclusive value over the lifetime of the activity) / Foreign currency? (eg US$)
Revenue or Expenditure / Is there an RCTI agreement clause? Yes No
IP status / Flinders’ owned Jointly owned Licensed/assigned to another party
N/A or Other (specify)
Insurance provisions / No Yes, standard or non-standard (provide clause reference):
Indemnity provisions / No Yes, standard or non-standard (provide clause reference):
FOI Reporting: Is there a clause obliging the University to keep the terms of the contract confidential?
No Yes (Such contracts are expected to be rare. Wherever such a clause is contemplated, please consult with the Executive Officer (Legal & Contracts) x15196 or, if a research contract, the Research Services Office):
Does this contract relate to academic activity? No Yes, teaching or research/consulting
Offshore activity or international partner? No Yes, specify country:
Any related contracts? No Yes, provide details (file references or contract IDs):

SECTION B: RECOMMENDATION

The obligations contained in any legally binding agreement or contract may have wider implications and the effect of the commitment on the University as a corporate entity must be considered when considering any undertaking. The following checklist must be completed as evidence that the interest of the University as a whole has been taken into account.

I confirm that the contract has been documented and recorded in accordance with the Policy.
I confirm that in recommending this contract be entered into, I sought and considered relevant advice on the following:
1. The impact on University-wide budget lines;
2. Relevant taxation costs;
3. Potential legal responsibilities and liabilities arising under this agreement for the University;
4. Provisions affecting the Intellectual Property (IP) rights of the University, students or third parties, and compliance with the University Policy on Intellectual Property;
5. The University’s duty of care in respect of the health, safety and welfare of its students and staff in a non-discriminatory and harassment-free work environment;
6. Risks associated with this contract and, if appropriate, procedures required to manage these risks;
7. The existence and scope of authority of the University signatory to enter the contract on behalf of the University;
8. The potential need for further consultation or advice in connection with the contract.
9. The person responsible for service delivery under the contract understands their responsibilities for the performance management of the contract.
In relation to (4), above, I confirm that student IP issues are not relevant, or are relevant and the student/s have been counselled about their IP rights and/or confidentiality requirements under the contract.
Specific advice on particular matters is attached or located at (insert file reference):
Name: / Signature:
Position: / Date:

SECTION C: DECLARATION

I have noted the above recommendation and specific advice, where indicated, and I am satisfied that (i) relevant matters in accordance with the Policy on Delegations of Authority to Enter into Contracts have been addressed; and (ii) I have authority to enter into the contract on behalf of the University.
Name: / Signature:
Position: / Date:
Signed under Power of Attorney: Yes No / If Yes, this form must be registered to File CF11/2531 in addition to the relevant contract file