University of the Witwatersrand
Library Computer Services
Minutes of the meeting held on 25 June 2013
Chair: Charl Roberts (CR)
Present: Simon Mofokeng (SM)
Khulisa Sithole (KS)
Lewatle Phaladi (LP)
Suzanne Saunders (SS)
Senzo Nkosi (SN)
Apologies: Deborah Staples (DS)
Minutes: SN
Agenda points / Discussions / Decisions / Attention / DeadlineWelcome and introductions
Meetings Report back
SMT Report back / · Next meeting: 08th July 2013. / CR
CAB Report back
CAB Attendance:
LP - Jan, Apr, July
KS – Feb, May, Nov
SN – Jun, Oct, Dec / · Network down on the 07th July 2013
· CR requested LCS attend CAB every week no exception / SN
Client Services
Dates for 2013
14 August
9 October / · Next meeting will be on 14th August 2013
Projects
Primo / · Pipes – all pipes are up and working for Wits
· Records issue – ExLibris claim RLC has exceeded records count by 600 K – Issue was raised at teleconference and ExLibris will give more feedback
· PROD server service pack – agreement with ExLibris that 4.04 SP will go live ASAP
· Login for back office on PROD – CR has reset the login for SS to test – SS reported logins working, CR to reset other staff in LCS and discuss at web team for testing / CR / In production
OER / · No feedback / CR / Ongoing
Disabled Student Unit / · BioPhy to be placed on roll out list
· Unit roll outs to be completed once LCS is fully staffed – in July / SM, SN, CR / July 2013
LIBGUIDES / · Broken links on chemistry guide _ Steve
· LCS can show how links are fixed but cannot maintain for fix all links – the responsibility remains with guide owner
· CR to arrange with DS to test some guides and feedback / CR / Ongoing
P4P / · Delivery notes are a mess and still awaiting one more delivery for WWL
· ICAM has setup access for Ricoh
· CR to raise the charges issue with SMT
· Page counter devices require static IP’s – SM working on this with CNS
· Trial setup in LCS almost complete and roll out will commence once testing is completed
· Roll out will be Library to Library and each Library will go live after setup is completed / CR, SM / 2013
Wireless / · SM – CNS replacing all the older access points – LCS to monitor and report on dates
§ Wireless AP project is under way and the dead line is End August.
· Noted: all CNS wireless will disappear and have one wireless
o We will have EDUROM, and will be rollout soon.
· Wireless signage project is starting now and has to be completed around August (Will be done by marketing) / SM / End Aug 2013
WIREDSPACE / · Training has happened (Rachel L Hansards)
· WHSL – LP to follow up on digital storage space with CNS and access
· Full info in Web Team Minutes / LP, CR / Ongoing
OJS / · LCS needs to apply for a Staging / testing environment and a Production environment for OJS
- LP to apply and CR to approve / LP / ASAP
Self-check / · CSX has given quotes for 2 new units
· SS to get SIP license quotes
· SM – Arch self-check is up and running – awaiting new PC
o Quote for the desktop is very expensive, we are looking for a another quote / SM, SS / 2013
Wits Digitization Center / · LCS has received all quotes for hardware
· MP wants to go with the new Zeutchel
· SM will setup meeting with First Coast so that support can be discussed (SLA) / CR, SM / Admin / ASAP
Exam Site / · Migrating to Ubuntu
o LP dates for migration to be confirmed – pending CNS and VAC dates / LP / Jun / Jul 2013?
World Cat Local / · Ongoing project, still cataloguing and waiting SABINET. / SS/CR / Ongoing
Science Library / · 2016 project / CR,SM / 2016
EDS (Trial) / · From LCS side Technical work is completed
· Quote for system is $25000 / CR, SS, LP / Ongoing
Summon (Trial) / · Waiting for quote, hope to receive it this week
o Quotes has been received for amount of $35000
o How will the catalogue be display _ SS to follow up – next meeting / CR, SS / Ongoing
Encore Synergy (Trial) / · Ongoing – awaiting quote
o In the range of $45000 – this includes API access and setup as well as DB connectors / CR / Ongoing
Workgroups LCS participates in
FOER workgroup / · No feedback / CR / Ongoing
Digitization / · Meeting took place on Thursday 13 June
o Backdates on Theses content project quotes has been done and is expensive to purchase
o IR team and Digitization teams amalgamation suggested by Paiki / CR / Ongoing
I.R Workgroup / · Web team feedback / CR/LP / Next meeting
CLE Workgroup / · Meet schedule for Thursday the (27th June) / CR / ?
MILL – no feedback
Reclamation Project / · Awaiting feedback
· Problem on HR site, CNS is working on this issue of Oracle to IDB / SS& Moira / Ongoing
Sierra / · Quote for Encore and Synergy has been received
· API for backup _ it going to cost us money.
o No access from III to API / SS / KS / CR / ?
General / · Millennium server Backup –awaiting for quote from Graham from III
o SS has sent Graham email last week regarding quotes
· SS- Staff termination issue still continuing the system send email but there is no task sent to KS – reported to Allan Pasco – still ongoing
· SS to get quote for CIRCA – done around 5 K USD
· RDA updates on going. / SS / Next meeting
Branches
Branches / WCL
· KC – Project meeting with admin to be setup by SM
· SN – will show Andrew how eBook reader works
o To test the kindles fire online access (e.g. e-books) – awaiting charger to test in LCS / SN / Next meeting
LAW
· No Issues / CR / Next meeting
ARCH
· No issues / SM / Next meeting
MGMT
· SM – Paul’s machine is too slow and he will need to be allocated new one _ Done / SM
SN / Next meeting
EDUC
· Circulation desk PC not working / SM
SN / Next meeting
BIOPHY
· Millennium printer problem _ Dali / SM / Next meeting
WHSL
· Printer ticket with SN
o Drivers has been installed for Cecilia SN to follow up ( Cecilia wasn’t there)
· SN –on 03 July will install CREMS in the classroom
· CR and SM will get smart board quotes for Cyber Classroom
· OPAC computer is physical damaged and not working – in LCS for repair
· Replaced keyboard on PC no: 11 in Cyber classroom. / SN, SM, CR / Next meeting
GEOMATHS
· They want to fax from photocopier machine – SN to request they discuss with Admin
· CR suggested fax from mail as better option / SN
ENGIN
· No Issues / SN / ASAP
COMM
· Controller for photocopier is not working
o SN – to follow up with Kgomotso (waiting admin)
· There is a Pc at ECR2 that has power supply problem, it switch itself on and off uncontrollably (order has been done)
· NetOp vision doesn’t connect – SN to follow up _ done. / SM
SN / Next meeting
WWL
· Blue ray upgrade in MMC – LCS to get quotes from Masstores
· Conference room upgrade quote – received but very expensive – to be discussed at SMT
o Funding method will be checked by finance to go ahead
o SM and CR has got quotes and Felix has approved it
· SN – asked Nina to log ticket with CNS for password reset, battery problem for the laptop is also reported and SN he is working on it – done all her issues are resolved
· ILL scanning issue, SM will replace the machine (done)
· SN – to create shared folder for Ronny and demonstrate how to use it.
· SM _ to put data point request. / SM
SN
CR / Next meeting
General
General Issues / · LCS leave
o SM leave 28 June
o LP leave 26 June - 01 July
o KS leave 8 -22 July
o DS Wits Induction CLTD 4 - 5 July
o SS CLTD course 16-17, 23-24, 30-31 July and 6-7 August
§ 26-30 August (leave)
§ half day 27 Sep (afternoon)
· SN to be responsible for LCS Storeroom / workshop – (until end July 2013)
o SN will show new NOO staff store room and workshop rules
· CR requested LCS complete staff reports on time – request no days are left empty – staff to show on report if they were working on projects or tickets
· LCS will need to clear the stores of old equipment – Pending staff
o Not having enough room. The area down stairs is very small which Nomasonto suggested us to use.
o LCS will move the equipment when we have a full staff complement
o SM to make follow up with KM re dates and locations
· Zendesk _ we sign the invoice, Zendesk has been paid.
o Tickets should go to DS to follow up before closing
· Door scan setting _ to remove staff no longer at Wits and add SS and DS – SM to follow up
o SM – will ask for manual that has info on how to add new member
o SM to arrange with Vincent for visit and check
o Zolani will come for door access.
o Email Vincent Khumalo, if you want to change the alarm PIN.
· Two new staff members coming on July
· Winter workshop starting on the 29th June to 02 July 2013 – CR requested team give a list of the training sessions they want to do / ALL / Next meeting
Staff Report backs
CR / · 06 tickets
SS / · 03 tickets
LP / · 04 tickets
KS / · 25 tickets
SM / · 02tickets
SN / · 13 tickets
DS / · 06 tickets
Next Meeting
LCS minutes scribers: / 02nd July 2013
KS – Jan, Nov
?? Sept & Aug
SS–Feb, May
LP – June, Dec
BM - Apr, Oct
SN –Mar, July
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