University of the Witwatersrand
Library Computer Services
Minutes of the meeting held on the 26th March 2013
Chair: Charl Roberts (CR)
Present:
Simon Mofokeng (SM)
Senzo Nkosi (SN)
Khulisa Sithole (KS)
Lewatle Phaladi (LP)
Apologies: Suzanne Saunders (SS)
Benedict Mofosi (BM)
Minutes by SN
Agenda points / Discussions / Decisions / Attention / DeadlineWelcome and introductions
Meetings Report back
SMT Report back / · No report / CR
CMG / · No report / CR
CAB Report back
CAB Attendance:
LP - Jan, Apr, July
KS – Feb, Aug, Nov
BM –Mar, Sep
SN – Jun, Oct, Dec / · SN _ will attend on behalf of Benedict / KS
Client Services
Dates for 2013
10 April
12 June
14 August
9 October
Projects
Primo / · Migration to new data center in EU completed on 17 March
· LCS to test functionality on PROD and STG
· CR alerted TS re IP change requests for Primo
· CR working with CNS to get firewall, DNS setup correct
· To look at the mobile interface / CR / In production
OER / · No feedback / CR / Ongoing
Disabled Student Unit / · Printing problem - Giles has asked to follow up – drivers problem ongoing issues
· Disability meeting on the 24th April. / SM / ASAP
LIBGUIDES / No issues / CR
P4P / · New Pay for print system
o Charl received written quote from Sharp and he also received quotes from Nashua.
o 3rd quote requirements.
o Admin must approve latest Ricoh quote – went up with R31000
o SM _ print sever set up with CNS
· Waiting Giles for KC1 printer – swipe unit only works when admin login is used _ to follow up with Giles. / CR, SM
BM, SN / 2013
ASAP
Wireless / · No issues
WIREDSPACE / · Peter Duncan has asked for another meeting which will include TS and HP for metadata.
o Meeting is tomorrow the 27th March at Digi. Centre.
· Full info in Web Team Minutes / LP, CR / Next meeting
OJS / · See web team report / CR LP / On going
Self-check / · No issues
Wits Digitization Center / · Scanning room light, they have quotes for the dark room -
Waiting feedback from Michelle – Still waiting PIMD – PIMD has a new vendor to do the job – M.P says it is not done yet _ MP has received a quote for the work
· Mounted Camera
o Waiting quote for Backlight, remote, Lens and CF Light
o The size of the work space is not enough – Admin to look into it
o Lenses x2
o SM to request quote on 16 GB card
o Use NRF funding for equipment
o Indoors scanner
· We have quotes and waiting for NRF money
· Issue with uploading JPEG on bookeye, the call has been open to CNS. SN _ to follow up with Gaby. / CR / Admin
BM / ASAP
Exam Site / · Migrating to Ubuntu
o LP dates for migration to be confirmed – pending CNS and VAC dates / LP / Jun / Jul 2013?
World Cat Local / · 70 % completed – awaiting TS– feedback from MM – To upload all files 6-8 March (still busy uploading). / SS/CR / May 2013
Science Library / · No feedback / CR,SM / 2014
ECR01 / · ECR 1 Projector -> SM requested updates from KG – bulb to get from US – No loans available – should return by Wednesday / SM / Next meeting
EDS / · No issues
Workgroups LCS participates in
FOER workgroup / · See updates on the OER / CR / Ongoing
ICADLA –3 / · Workshop registration form issues. solved / CR / LP / Ongoing
Digitization / · They want policy documents on WiredSpace – pending Registrars Help Desk – CR getting no feedback from Help Desk – FU to contact Secretary of Senate / CR
I.R Workgroup / · Next meeting on the 4th of April / CR/LP / Next meeting
CLE Workgroup / · Roll out Feb 2013.
· Next meeting on Thursday the 28th March. / CR / Feb 2013
MILL – no feedback
Reclamation Project / · Ongoing / SS& Moira / Ongoing
Sierra / · Pending budget
· Meeting with Graham re future 7/8 March at 12:00 _waiting for quote / SS / KS / CR / Waiting budget
General / · Only SS and KS can clear Lib-Holds in the whole University – ongoing – for info
· Millennium server Backup – New Backup system is required – SS to follow up
· Finance views on SIMS to be taken to CAB – Neli will follow up with University Finance(still waiting)
· KS _ is doing Staff terminations
· KS _ Public holiday is fix on millennium / SS / Next meeting
Branches
Branches / WCL
· Research commons - Scan to email photocopier needs software replaced to reset password (at a fee – quote received and rejected)
o CR to follow up with Neli and KG (detailed quote required)
o Waiting for KC budget. / BM / ASAP
LAW
· No issues
· SM and CR _ Meet with a new IT support in law, his name is (Chantal)
· He will ask our colleagues to log tickets on our Zendesk and he promise to list us as an authorized user.
· Students are stealing keyboards on post grade room (security issue)
ARCH
· No Issues
MGMT
· No issues
EDUC
· Mark requested the Microsoft office to be removed on all OPACS, except one. Which is being reserved for printing? _ completed
· A podcast recorder for Mark has been ordered.
BIOPHY
· P4P issue – printer gives bad quality print – vendor suggested fuser problem – quotes signed
WHSL
· No issues
GEOMATHS
· No issues / SN
ENGIN
· SABS access issues have been sorted out. / SN
COMM
· Cathy wants 2 additional computers – pending_ will follow the asset transfer procedure. / SN / Waiting vendor
WWL
· Conference room - store room a mess and cabinet to be locked
o Waiting a quotes from PIMD for trailer door and security risk / SM
BM
SN / Next meeting
General
General Issues / · LCS leave
o SS 11 – 28 March
o CR 1st to 24 May
o Senzo 3- 27 May
o BM _ 22 March – 05 April
· Exam days to be added here.
o SM_ 06th May
o LP _ 7 - 8, 14 - 16, 20 - 21 and 27 - 29 May
o BM _
· SN to be responsible for LCS Storeroom / workshop – (until end June 2013)
· CR requested LCS complete staff reports on time
· Performance Management – CR will have a meeting with us
· CR and SM to work on loan rules for Laptops for Library staff – sent to SMT for comments
· LCS will need to clear the stores of old equipment – waiting dates from Kgomotso for moving the…
· Zendesk – Simply close the call under your name – they can call/comment if there is a problem
o Always check unassigned tickets and assign
· Follow up with admin for stolen laptop_ need quotes, police report, campus control, affidavit & etc. To follow up with Oscar.
· 12th April Senzo’s birthday.
· To raise the PIN issue on the next clients services / ALL / Next meeting
Staff Report backs
CR / · 06 calls
SS / · 00calls
LP / · 07 calls
KS / · 20calls _ a client want to transfer the articles to Endnote. Recommend to switch to Zotero!
SM / · 03calls
BM / · 00 calls
SN / · 10 calls
Next Meeting
LCS minutes scribers: / 02nd April 2013
KS – Jan, Nov
?? Sept & Aug
SS–Feb, May
LP – June, Dec
BM - Apr, Oct
SN – Mar, July
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