University of California, Los Angeles
Contract Appointment
EMPLOYMENT AGREEMENT
Managers and Senior Professionals
This agreement is entered into on <date of agreement> by and between The Regents of the University of California (hereinafter "University" or "management") and <hire name>. This agreement sets forth all terms and conditions of employment commencing the appointment of <hire name> (hereinafter "you" or the "appointee") to the position of <payroll title>, title code <title code>.
A. TERM OF APPOINTMENT
Your appointment is to have a fixed term beginning on <appointment begin date> and terminating on <appointment end date>. Your appointment will terminate automatically on the termination date unless the appointment is extended prior to the termination date in writing signed by both parties as provided by in Section G of this contract. If the contract is extended, it will terminate automatically upon the expiration date unless terminated earlier at the will of either you or the University. In addition, your appointment may be terminated at any time by you or the University, with or without notice, and with or without cause, in writing served on the other party. Although other terms and conditions can be changed from time to time by agreement of the parties, the at-will status of this agreement cannot be changed, amended or altered.
B. DUTIES AND RESPONSIBILITIES
Your duties and responsibilities shall be those set forth in the job description annexed hereto and incorporated in this agreement. Additional duties may be assigned to you and management may modify the job description from time to time in order to accommodate changing circumstances and needs. Your duties and responsibilities shall be conducted in accordance with the University’s policies, procedures, and rules as established by management. You agree to perform all the duties set forth in your job description as well as those assigned by management.
C. HOURS OF WORK
Your appointment is at <percentage of time> percent of full time. The workweek for this position is normally considered to be <number of hours> hours. As required by the University, you shall schedule hours to accommodate operational needs. As an exempt employee, you will not receive overtime compensation, compensatory time off or additional compensation beyond the established salary for the position, and you will be expected to work the amount of time necessary to perform the assigned duties.
D. COMPENSATION AND BENEFITS
1. Salary
Your position is assigned to a payroll title of <payroll title>, at the salary grade of <position grade level>. The salary for this position is <1.0 FTE salary> per month. Changes in your salary shall only be [in accordance with UCLA Policies and Procedures for Staff Members, Policy 30, Salary, OR by written amendment to this contract signed by both parties.[1]]
2. Benefits
You shall be eligible for University health and welfare benefits in accordance with the benefits eligibility requirements of the University of California Employee Benefits Program and Retirement System regulations.
Your appointment qualifies you for the benefits listed under Column 1 (Career), Column 2 (Limited Career), Column 3 (Core) or Column 4 (All Others) on the attached Benefits Checklist for Contract Employees chart.
E. APPLICATION OF PERSONNEL POLICIES FOR STAFF MEMBERS
1. Policies Applicable to All Exempt Professional and Support Staff Contract Appointments
The UCLA Policies and Procedures for Staff Members listed below are incorporated into this agreement. NOTE: These policies are subject to change at any time:
Policy 1 General Provisions
Policy 12 Nondiscrimination in Employment
Policy 21 Appointment (Sections E, F, and G only)
Policy 30 Salary (Sections A - G, and K only, if applicable)
Policy 31A Hours of Work
Policy 34 Incentive Awards (if eligibility criteria are met)
Policy 35 Protective Clothing, Equipment, and Uniforms (if applicable)
Policy 43 Leave of Absence, except 43.D and 43.F
Policy 44 Work-Incurred Injury or Illness (Sections A, B, D-F only)
Policy 45 Military Leave
Policy 46B Administrative Leave (with pay)
Policy 70 Complaint Resolution
Policy 80 Staff Personnel Records
Policy 81 Reasonable Accommodation (Sections A and B only)
Policy 82 Conflict of Interest
Policy 83 Death Payments (if eligibility criteria is met)
2. Policies Applicable to Only Those Management and Senior Professional Contract Appointments at 50 Percent Time (50%) or More:
Policy 40 … Holidays
Policy 41 … Vacation
Policy 42 … Sick Leave
3. In addition, current and/or amended Presidential policies regarding Reporting Improper Governmental Activities and Protection Against Retaliation for Reporting Improper Activities, the Policy on Substance Abuse, the University’s Patent Agreement policy and Electronic Mail policy, as well as other policies of general application which the University may promulgate from time to time, shall apply.
4. No other provisions of Personnel Policies for Staff Members shall apply.
F. REIMBURSEMENT OF EXPENSES INCURRED BY STAFF MEMBER
With prior University approval, you shall be entitled to reimbursement of expenses (including travel expenses) incurred by you on behalf of the University in the performance of your duties. Reimbursement shall be in accordance with University policies on travel and expense reimbursement. The University may amend these policies at any time.
G. TERMINATION AND RENEWAL OF APPOINTMENT
The appointment will terminate automatically on the termination date specified in this contract unless, prior to the termination date, the appointment is extended and the contract is renewed. In addition, an appointment may be terminated at any time by either party, with or without cause, by serving written notice on the other party. Termination of a contract appointment is not reviewable under Staff Policy 70, Complaint Resolution.
H. GENERAL PROVISIONS
This contract constitutes the entire agreement between the parties and supersedes any other agreements written or oral. The terms of this agreement may be modified only by subsequent written agreement signed by both parties. In the event that any part of this agreement is declared or rendered invalid by court decision or statute, the remaining provisions of the agreement shall remain in full force and effect. California law shall govern the interpretation and construction of this agreement.
Employee:
Name Printed: ______
Signature: ______
Address: ______
______
Date: ______
For the University:
Name Printed: ______
Title: ______
Department: ______
Signature: ______
Date: ______
[This employment contract is not effective until the appointee has completed all University required paperwork necessary to become a University contract employee, including the State Oath of Allegiance, Patent Agreement, etc.]
BENEFITS CHECKLIST FOR CONTRACT EMPLOYEES
Automatic Plans
AUTOMATIC PLANS / Column 1Career1 / Column 2
Limited2 / Column 3
Core3 / Column 4
All others4
University of California Retirement Plan (UCRP)5 / •
Defined Contribution Plan (DCP) 5
Mandatory pretax contributions. No in-service withdrawals. / • / • / • / •
OASDI (Social Security)
Mandatory since 1976 / •
Medicare
Mandatory since 1976 / • / • / • / •
CORE Medical
Automatic for employee only unless optional medical plan selected / • / • / •
Delta Dental
Automatic for employee only unless optional dental plan selected / •
Vision Service Plan
Automatic for employee only unless optional family plan selected / •
Basic Life Insurance
Equal to annual base salary (up to $50,000) Coverage is adjusted if appointment is less than 100%. / •
CORE Life Insurance
Equal to $5,000. / • / •
Business Travel Accident Insurance
Equal to $100,000. / • / • / • / •
Short Term Disability Insurance / •
Unemployment Insurance / • / • / • / •
Workers’ Compensation Insurance / • / • / • / •
Tax Savings on Insurance (TIP)
Lowers taxable income by allowing payment of health plan premiums on a pretax basis / • / • / •
1 Employees appointed to work at least 50% time for one full year or more, AND employees who have accrued 1000 eligible hours, with an average regular paid time 17.5hrs/week, with a title code eligible for UCRP membership
2 Employees appointed to work 100% time for 3 months or more but less than 1 full year, with an average regular paid time 17.5hr/week, not eligible for UCRP membership; AND employees appointed to work at least 50% time for one full year or more with a title NOT eligible for UCRP membership.
3 Employees appointed at 43.75% time or more, but less than 50%, with an average regular paid time of at least 17.5 hours per week.
4 Employees appointed at less than 43.75% time, with an average regular paid time of less than 17.5 hours per week; & those with titles NOT eligible for benefits (e. g Per Diem)
5 Employees eligible for UCRS membership should contact FITSCo @ 866- 6UC-RSVP to Designate Beneficiaries.
BENEFITS CHECKLIST FOR CONTRACT EMPLOYEES
Optional Plans
OPTIONAL PLANS / Column 1Career1 / Column 2
Limited2 / Column 3
Core3 / Column 4
All others4
Tax-Deferred 403(b) Plan
Employee may elect to make pre-tax contributions. In-Service withdrawal permitted after age 59.5 / • / • / • / •
Tax-Deferred 457(b) Plan
Employee may elect to make additional pre-tax contributions. No in-service withdrawal. / • / • / • / •
Defined Contribution Plan (DCP) After-Tax Account
Employees may make after-tax contributions to the DCP. Benefits are based solely on contributions, plus tax deferred earnings. / • / • / • / •
Medical Plan
Employee may choose from a Preferred Provider Organization (PPO) plan, Point-of-Service (POS) plan, 3 Health Maintenance Organizations (HMO) plans or a fee-for-service (CORE) plan. / • / •
Dental
Employee may choose one of two dental plans. / •
Legal Plan / • / • / •
Supplemental Disability
Supplements Short Term disability, pays up to 70% of eligible monthly salary to $10,000 after a waiting period of 7, 30, 90 or 180 days. It has built-in Partial and Long-term Disability options. / •
Supplemental Life/Dependent Life
Provides additional life insurance at group rates. Supplemental Life up to four times annual salary (to a maximum of $1,000,000). Basic Dependent life to $5,000, and Expanded Dependent to 50% for spouse (maximum of $200,000) and $10,000 for each child. / • / •
Accidental Death and Dismemberment (AD&D)
Provides up to $500,000 protection for accidental death, loss of limb, sight, etc. / • / • / •
Dependent Care Assistance Program (DEPCARE)
Allows employees to pay for certain dependent care expenses on a pre-tax, salary reduction basis. / • / • / •
Health Care Reimbursement Program
(HCRA)
Allows employees to pay for medical expenses for themselves and eligible dependents on a pre-tax, salary reduction basis. / • / • / •
1 Employees appointed to work at least 50% time for one full year or more, AND employees who have accrued 1000 eligible hours, with an average regular paid time 17.5hrs/week, with a title code eligible for UCRP membership
2 Employees appointed to work 100% time for 3 months or more but less than 1 full year, not eligible for UCRP membership; AND employees appointed to work at least 50% time for one full year or more, with a title NOT eligible for UCRP membership.
3 Employees appointed at 43.75% time or more, but less than 50%, with an average regular paid time of at least 17.5 hours per week.
4 Employees appointed at less than 43.75% time, with an average regular paid time of less than 17.5 hours per week; & those with titles NOT eligible for benefits (e. g Per Diem)
[1] Brackets indicate options or alternate provisions.