UNITED STATES YOUTH SOCCER
OLYMPIC DEVELOPMENT PROGRAM
BOYS REGION III
Olympic Development Program Trials Bid
Requirements, Checklist and Questionnaire
Timeline
1. Bid package received by BODP Program Administrator
2. Bid package submitted to state presidents
3. Formal presentation of bid at Regional meeting
4. Ratification of bid at Regional meeting
5. Written notification of acceptance/rejection of bid
Minimum Requirements
Housing information
1. Dorm style housing with no external balconies
2. Double occupancy rooms
3. Ability to accommodate no less than 950 players
4. Ability to accommodate no less than 100 region staff
5. Controlled access to all dorms for region Athletic Trainer 24 hours a day
Food/Board information
1. Cafeteria able to accommodate 500 individuals
2. High quality, nutritious, items with diffuse selection
Fields
1. 10 fields, minimum of 6 lit
2. High quality grass surfaces
3. Full service of fields: lining, goals, nets, corner flags
Meeting Room/Auditorium
1. Auditorium able to accommodate 1,000 individuals daily
2. Three 50 person meeting rooms
3. One 70 person meeting room
4. Business center access (high speed internet, copier, printer)
ODP TRIALS SITE QUESTIONNAIRE
School or Site Name ______
Mailing address ______
Location address ______
Name of primary contact ______
Address ______
Telephone Fax______
Cell phone ______
Email______
Room information
Fees ($______/day/person) Maximum # players per room ______
Proximity to cafeteria ______
Proximity to fields ______
Air conditioned? Yes / No
Bathroom in each room? Yes / No
Sink in each room? Yes / No
Shower in each room? Yes / No
Washer/Dryer in dorm? Yes / No
Linens in each room? Yes / No
Pillows in each room? Yes / No
Maid service? Yes / No
Facilities for females? Yes / No
Controlled access to all dorms? Yes / No
Food/Board information
Fees ($______/day/person) B L____D____ Late Snack___
Hours open for service; Breakfast ______
Lunch ______
Dinner ______
Late Snack ______
Proximity to dorms ______
Late service available for games ending at 9:30 p.m.? Yes / No
Self service? Yes / No
Second’s service? Yes / No
All you can eat? Yes / No
Athletic Trainers access 1.5 hours before training/games? Yes / No
Fields
Total number of fields available ______
Stadium? ______
How many are lit? ______
Proximity to dorms ______
Proximity to cafeteria ______
Field #1 size______Condition ______
Field #2 size ______Condition ______
Field #3 size ______Condition ______
Field #4 size ______Condition ______
Field #5 size ______Condition ______
Field #6 size ______Condition ______
Field #7 size ______Condition ______
Field #8 size ______Condition ______
Field #9 size ______Condition ______
Field #10 size ______Condition ______
Ice available all day? Yes / No
Cost ______
Access to room/storage area for Athletic Trainers? Yes / No
(by or adjacent to fields)
Indoor facility
Available for rainouts, lighting delays? Yes / No
Meeting rooms
Auditorium available (1,000 capacity desired)? Yes / No
Seating capacity ______
A/V enabled? Yes / No
Meeting rooms available? Yes / No
Number of rooms ______
Seating capacity ______
Transportation
Nearest airport ______
Airlines serving your city?
______
______
______
______
Transportation available to/from airport? Yes / No
Cost ______
On campus transportation available? Yes / No
Cost ______
Golf carts available? Yes / No
Cost ______
Number (15 required) ______
Access all day? Yes / No
Miscellaneous
Photocopy machine available? Yes / No
Cost ______
High speed internet available? Yes / No
Cost ______
Printer available? Yes / No
Cost ______
Emergency Care Facility Nearby Yes / No
Name: ______
Distance from Campus: ______
Recreational Facilities Available? Yes / No
List: ______
______
______
Please attach the following supporting documents:
1. Complete proposed fee schedule for ALL components of the trials including cost per player and additional costs of the above noted requirements. Please include payment timing requirements.
2. Sample round trip airline costs between your airport and the following cities:
a. Houston, TX
b. Dallas, TX
c. Miami, FL
d. Oklahoma City, OK
e. Little Rock, AR
f. Jackson, MS
g. Atlanta, GA
h. Charlotte, NC
i. Columbia, SC
j. New Orleans, LA
k. Greenville, SC
3. Costs for airport/campus transportation
4. Cost for campus transportation
5. Pictures of fields
6. Pictures of representative dorms
7. Proposed typical meal menus
8. Copy of campus/facility emergency plan(s)
Please send completed RFP to Andre Burger, US Youth Soccer ODP Boys Region III, at
1