Unadopted Minutes for Wokefield Parish Council Annual General Meeting
Monday 15th May 2017 held at
The Courtyard, James Farm, Grazeley Green commencing at 19.49hrs
A / Open ForumNo matters were brought before the Council.
B / Present:
Cllr. Richard Thorne (RT)
Cllr. Chris Faulkner (CF)
Cllr. Debbie Fisher (DF)
Cllr. Jim Thompson (JT)
In attendance:
Mrs Sandra Faulkner (Interim Clerk)
Cllr Mollie Lock (District)
Cllr Graham Bridgman (District)
Meeting opened at: 1949 hrs
1 / Apologies, Absences and Quorum
a) Apologies for absence were received, and accepted, from:
Cllr Vic Jerrom
b) Absences:
None
c) Quorum: The Clerk declared the Meeting to be quorate
2 / Election of Chairman for the year 2016/17
The Clerk asked for nominations for Chairman. Cllr. Richard Thorne was nominated by Cllr. Chris Faulkner and seconded by Cllr. Debbie Fisher. As no other nominations were recorded and all were in favour Cllr. Thorne was duly elected. Chairing of the meeting was passed to the Chairman.
3 / Election of Vice-Chairman for the year 2016/17
Cllr. Chris Faulkner was nominated by Cllr. Jim Thompso and seconded by Cllr. Debbie Fisher. As no other nominations were recorded and all were in favour Cllr. Faulkner was duly elected.
4 / Minutes of the AGM held on 16th May 2016
The Minutes of the Meeting held on16th May 2016 had been circulated, approved and signed as correct at the Parish Meeting held on 18th July 2016.
5 / Matters arising from the Minutes
7.2 There had been difficulty in submitting the annual return on time the previous year because of the difficulties in accessing the bank account. Access had now been obtained and the Annual Return had been submitted late.
7.4 Tracey Terrett had acted as Internal Auditor but had since moved away and would not be available for this year’s accounts. Cllr Debbie Fisher advised that she knew of someone who she thought would be willing to do this.
6 / List of Wokefield Councillors for 2017/18
6.1 Cllr. Richard Thorne (Chairman)
6.2 Cllr. Chair Faulkner (Vice-Chairman)
6.3 Cllr. Vic Jerrom
6.4 Cllr. Debbie Fisher
6.5 Cllr. Jim Thompson
6.6 Cllr. Mollie Lock (District)
6.7 Cllr. Graham Bridgman (District)
7 / Financial Matters
7.1 Approval of Accounts 2016-17
An income and expenditure sheet and balance sheet for the year to 31 March 2017 were passed around. The variances were explained from the previous year. Cllr Richard Thorne proposed they be approved. Cllr Jim Thompson seconded. All approved.
7.2 Annual Return – annual governance
The Committee discussed each point on the annual return concerning governance and confirmed that appropriate arrangements had been put in place for 2016-17. The Annual Governance statement was signed by the Chairman and Interim Clerk.
7.3 Appointment of Internal Auditor
An internal auditor was again required. Cllr Debbie Fisher would ask her friend Shirley Townsend if she was willing to do this with a view to having the audit complete by 14th June if possible. It was noted that once audited the accounts needed to be published for 30 days.
8 / Date of next Annual General Meeting
Monday 14th May 2018 to follow the Annual Parish Assembly.
10 / Meeting Declared Closed
The meeting was declared closed at 2012 hrs
Chairman’s signature: ………………………………………… Date: ………………………………………. Page 1 of 2
(Prepared by: MSB 28/05/15)