U3A Digital Tablets Group June 2014 - Pdfs
U3A Digital Tablets Group June 2014 - PDFs
Apple
PDF stands for Portable Document Format but you do not need to know that. PDF is important because many organisations use it to distribute information via websites or email.
If you do not yet have the free app Adobe Reader on your tablet, go to the App Store, find Adobe Reader. Tap Install, and tap Accept in the permissions pop-up window.
Reading PDFs
get a pdf
•Go to the Sully U3A website(Google if necessary). Tap the Groups tab then scroll down to find and tap the Digital Tablet’s group page. In the Links box on the right, tap the 2014 summaries and tap and hold onApril’s guided activity. Tap Open in New Tab.
•The next bit is awkward because the menu keeps disappearing but do a quick tap at the top of the page (below the Tabs) and you will briefly have a choice between opening in iBooks or something else. Tap the ‘Open in …’, and from the pop-up window tap on the Adobe Reader icon. (But note you could have opened a pdf in iBooks if you had wanted to - with luck the formatting would remain the same.)
customising
•To make the text a comfortable reading size, pinch or spread your fingers.Rotate your screen and notice that the text seems clearer in landscape.
•The red icons at the top of the screen will keep disappearing but will come back if you tap the screen. They will explain themselves as you tap them. Often by default PDFs scroll on the iPad. To change this, tap on the eye icon then tap Single Page.
annotating
•A long tap on the text lets youhighlight items. Tap the highlighted item again to change the colour so that you can use different colours for different highlighting purposes.
• Tap the red icon of a speech bubble with pen. This lets you add comments. The top of the screen says Pick a Tool and tools are shown at the bottom of the screen. Tools explain themselves at the top of the screen as you tap them at the bottom of the screen.
- The 1sttool icon lets you write a comment which leaves a marker in the text. Tap the marker to read or edit your comment. Drag the marker to change its position.
- The 5thtool icon, a T, lets you write directly on the text (e.g. Remember !!!). Tap your writing to change colour and size. You can drag your text around, e.g. into the margin, and also change the shape of its text box. To remove it, tap it again and then tap delete.
- Tap the 6th icon, a pencil, to draw on the text. Circle items or drag diagonally across a section. Tap Save to stop marking the text. Tap your mark to change its colour or delete.
moving around
•On the bottom left hand side is a little box with numbers (1/2) showing you are on page 1 of a document with 2 pages. Tap the box and the 1 turns red and a keyboard appears. You can now type a number and the screen will display that page. OK not something you need with a 2 page document but very handy for a longer document, although documents longer than 5 pages have a slider you can drag along at the bottom of the screen.
•Tap Documents at the top left of the screen to see an alphabetic list of all the PDFs you have. Tapping a letter on the right takes you to the relevant part of a list (but if you only have one pdf that will not work today!).Tapping any document in the list will open it.
file manipulations
•From the documents list, the icon just before the trash can lets you rename documents.
•Tap Edit (top right) then select the ‘aprilguide-email.pdf’ and options appear at the foot of the screen. The icon with two pages lets you duplicate a document – e.g. if you want to keep a clean version as well as the one you have annotated.
•With the aprilguide-email selected, tap the trash icon to delete it from your tablet.
Creating PDFs
If you have created a .doc file, select Print, and in the pop-up box for printing there is an option to Save as PDF. From the Home screen, tap the Adobe icon to see all your pdfs.