U.C. Davis Student Health and Counseling Services

P&P 120-30 Attachment 2

U.C. Davis Student Health and Counseling Services

Refrigeration Alarm Procedures

Zones / Description / Primary Contact / Secondary
Contact / Tertiary
Contact
535 / Refrigerator/Freezer Room 1415 / Ferguson / Vu / Auchterlonie
538 / Pharmacy Freezer Room 1101 / Bio / Dolatshahi / Nemetz
539 / Pharmacy Refrigerator Room 1101 / Bio / Dolatshahi / Nemetz
545 / Refrigerator/Freezer Room 2120 / Ferguson / Vu / Auchterlonie
546 / Refrigerator Room 2120 / Ferguson / Vu / Auchterlonie
547 / Pharmacy Refrigerator Room 1101 / Bio / Dolatshahi / Nemetz

Contact Information

Name / Home Phone / Cell Phone / Email
Auchterlonie / 916.541.7486 /
Bio / 707.290.8168 /
Dolatshahi / 530.231.5906 / 530.304.6172 /
Ferguson / 916.995.0678 /
Nemetz / 209.648.5030 /
Segel (ISG) / 530.574.2450 /
Vu / 530.219.8571 / 530.304.3012 /

Follow the procedures below when responding to refrigeration alarms after work hours or on weekends.

1. If within vicinity, primary contact log onto EnviroAlert Portal at
2. Enter User ID: SHCS; Password: keepmecold
3. Click onto menu icon (upside down triangle) and select “Sensor Chart” for affected zone.
4. Monitor temperature excursion. If temperature returns to acceptable range within 30 minutes, no action is required.Notifyother contacts by phone, e-mail or text that temperature has been restored to normal.
5. If primary contact is not in vicinity, secondary contact is notified. If secondary contact is not in vicinity, tertiary contact is notified. Secondary and tertiary contact follows step 1- 10.
6. If temperature remains outside of acceptable range after 30 minutes, primary contact will return to affected zone ASAP to confirm temperature excursion.
7. If the temperaturereturns within normal range within2 hours or less, keep the vaccine in its original storage unit with the doors closed.
8. If temperature is outside of normal range, move the vaccine to a working storage unit or emergency storage location (reference Vaccine binder at Zone location for emergency storage location).
9. If unable to reach affected Zone within 2 hours, isolate the affected vaccine, mark the boxes with an “X,” and post a clear “Do Not Use” sign. DO NOT use or discard affected vaccines.
10. Notify appropriate Vaccine Coordinators (Pharmacy Supervisor or Clinic Manager) by next business day to contact Manufacturer and/or Yolo County Health Department as appropriate (reference Vaccine binder at Zone location for contact phone numbers). Vaccine Coordinators will complete Vaccine Inventory Table (see attached).

February 18, 2016 CV

P&P 120-30 Attachment 2

Vaccine Inventory Table (List of Manufacturers and Phone Numbers in Vaccine Binder)

Vaccine Brand Name / Manufacturer / Lot No. / Expiration Date / Number of Doses / Disposition per Manufacturer / Call Ref# or Representative Name / Date of Call

February 18, 2016 CV