Appendix B

S.A.C would like to thank you for becoming or remaining actively involved in your school community. Please fill out all the information provided and circle when options are provided. It is recommended that this information is also submitted in the form of a proposal. All supplementary information must be placed within the proposal.

**If this club is categorized as part of the Integrated Arts Council (IAC) or as part of the Athletic Council Executive (ACE) requests for official club status and funding will need to go directly through them.

Name of Club: ______Status: New Pre-existing

Head(s):

Name / Home form / Homeroom / E-mail

Teacher Sponsor(s):

Name / Department

Purpose/Mission Statement of Club and Contribution to School Community: ______

______

Place of and time of meeting:

Room: Period: WeeklyBiweeklyMonthly

Time of meeting: Before SchoolAfter schoolPeriod 3 Period 4

Tentative list of events to be held at school (if applicable):

______

Will this club be submitting a request for financial endowment? No Yes (complete box below.)

Clause I: Registration

  1. At the beginning of the school year, all clubs must complete a Students’ Activities Council Club Registration Form. (See Appendix B) A supplementary page detailing the Club’s purpose/mandate must be attached to the Students’ Activities Council Club Registration Form.
  2. All clubs requesting funds must submit a cash flow statement (available in the North Hall office from Ms. Conn) indicating how funds have been spent previously and what balance remains from previous years.
  3. All Clubs/Committees must obtain the support of at least one Turner Fenton teacher advisor.
  4. No Club/Committee is allowed to organize any events or hold meetings until authorized by the Students’ Activities Council.
  5. New clubs may only be established within the first month of each semester.
  6. The Students’ Activities Council will authorize no religious Clubs/Committees.
  7. Committees are not required to complete the Club Registration Form.
  8. All student members participating in the club must provide valid proof of the Student Activities Council fee paid.

Clause II: Scheduling events

  1. In order to schedule an event all clubs must submit a Students’ Activities Council event form, a minimum of two weeks prior to the event. (See Appendix C)
  2. Clubs/Committees must always consult the Students Activities before approaching the Administration regarding events.
  3. The teacher advisor and the Club/Committee head(s) must submit a detailedproposal of their event to the SAC mailbox prior to each weekly meeting (and a minimum of 2 weeks prior to the scheduled/proposed event).
  4. Clubs that are delegated to the Athletics or Arts, will submit event forms to those respective councils.
  5. Guest speakers must be pre-approved by the administration before an event form is submitted.
  6. An event is authorized once the signature of the President, teacher advisor and the Administrative liaison has been obtained.
  7. Once the event has been approved it is the responsibility of the teacher advisor(s) and club head(s) to ensure all necessary protocols are followed.

Name of Club: ______

Student Name: / Student Number: / Student Activities Council Fee Paid (Y/N)

Administration Only:

Above information is accurately provided: (Y/N) / Authorized Signature:

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