Turkey Ridge Ranch Property Owners Association

Board Meeting

Saturday, September 21, 2013

Location: LaQuinta Inn

2750 Geyser Drive, Colorado Springs

Meeting was called to order at 11:21am by President Eric Fitz

Members present: Yadira Esparza and Carlos Valles—Lot 153, Eric Fitz—Lot 61, Bill Kowalczyk—Lot 214, Bob Mathews—Lots 3 and 57, Robert Neher—Lot 166, Kim O’Shea—Lot 235, David Roden—Lot 60,

  1. Welcome/introductions of attendees
  1. President’s Report---accomplishments of the year:
  2. Road maintenance---every mile of the roads have been re-graded. Contract is available if anyone wants to see. Roads were crowned/graded/hedge-hogged and drainage corrected. Nothing had been touched for 5-6 years, so this is a vast improvement to road quality. Roads were done on time and within budget.
  3. Dues collection is tracking ahead of the past….most people are paying their fair share.
  4. Best practices: these Board meetings. Our Board meetings are open to the general public of the membership. Moving the location of the meeting to the Springs and possibly to Denver in the future will make our meetings available to a greater number of the property owners.
  5. Restraint of spending: any expense over $200 requires a majority of the Board’s approval.
  6. Voting process: random-generated ID numbers were assigned to proxies and ballots in 2012 and will be done again in 2013.
  7. We have had some challenges, but in the whole, it’s been an improvement to the TRRPOA and we are moving forward to the future.
  1. 1st Vice President’s Report—no report
  1. 2nd Vice President’s Report---absent
  1. Treasurer’s Report
  1. All books/financial records were open and available to the attendees.
  2. Budget report March 30-August 31, 2013 report given (see attached documents)
  3. Money Market Account: $134,000+ (increase)
  4. Operating Account: $2000+
  5. CD: $11,000 from Pole Canyon matured in August. $983.01 interest earned on this CD. (interest rates are at 0.65%....the BOD voted to move the CD to the Money Market, looking for a better return on investment)
  6. Expenses are listed in the attached P & L
  7. 84% of current dues have been collected this year
  8. Sizable amount ($5000 +) collected in past dues as well.
  9. $21,445.57 still outstanding in uncollected dues. (Challenges in finding contact info, updated addresses, lack of forwarding, etc)
  10. Eric commended Robert (past Treasurer) and David (current Treasurer) for their work in tracking down as many as possible so far. Our goal is for all to pay their fair share.
  11. Net income: $7000+.
  12. Eric: we are pleased to be working ahead of the budget for the year. We realize in future years, we may have more expense in road improvement with signs being torn down by the cattle, flare posts at the culverts, and future road improvements.
  13. Total: $188,000+ with all assets (including lot 151).
  14. Robert and David inspected the roads as they were being worked on. Hopefully, our road maintenance will help keep property value up and give better access to the properties.
  15. Question for new business: selling of the lot 151.
  1. Secretary’s Report—minutes and proxies will be mailed out in early October, so all property owners will be prepared for November’s annual meeting.
  1. Old business-no items
  1. New Business
  1. Because of legal matters, Lot 151 is not currently for sale. TRRPOA paid $25,000 for the lot. Property values are in a slump for now.
  1. Legal matters

i. Retention of legal counsel for lawsuit.

ii. Retention of legal counsel for review of documents and policies & procedures.

iii. Motion: retain Hindman & Sanchez for representation on above 2 items. M/S/A.

  1. Annual Meeting
  1. Motion: CHANGE annual meeting date to: Saturday, November 2, 2013. M/S/A.
  2. Location: will a central location get more participation? Holidays to Walsenburg used to be the location/occasion. The Springs offers more accessibility. Is it time to move a meeting to Denver? Does Cabela’s have a meeting room? (yes)
  3. Kim will check the availability of Cabela’s meeting room, and will confirm with Board a plan B.
  4. Time: 11:00am-2:00pm
  5. (NOTE: Given availability of Cabela’s meeting space, the annual meeting will be 1:00pm-4:00pm) Cabela’s in Lone Tree is: 10670 Cabela Drive, Lone Tree, CO 80124. SW Corner of I-25 and Ridgegate, south of E470 and Lincoln Ave.
  6. Transcriber will be there to take minutes.
  7. Agenda items:
  1. Elections (nominees/proxy votes will be mailed with the minutes of this meeting before October 4. Proxies will be due back to the POA mailbox by Oct. 25, 2013
  2. Budget for 2014
  3. Other business for annual meeting? (none discussed)
  1. Dues collection: leins don’t seem to be working. Motion: If a Lot is more than 3 years’ overdue ($300), the TRRPOA Board will turn them over to a collection agency. Question: Do we use certified mail? (No…they’ve not been returned, but no, we’ve not used certified mail). David does contact them via phone if they are past due. It’s not fair for the bulk of the association to bear the burden for those who are not paying their dues. Foreclosures/tax sales are an option, but we’d prefer to try the collection option. It will prevent additional legal fees and the BOD would only use foreclosure as a last resort.

9. Eric thanked those in attendance for their participation in the meeting and willingness to attend. Attendees were encouraged to run for the TRRPOA Board in the next election.

10. Discussion of property development/folks building on their properties: wells that have good water vs red/iron wells. David’s well is 830 feet, 16 gallons a minute. A neighbor’s 895 foot well is 22 gallons a minute, but it’s red. Most folks are going with cisterns. The well by the schoolhouse is a good one, has worked through the drought for the cattle. TRRPOA encourages good neighbors to build. Questions: Might the county drill a central well? Would the TRRPOA build a well and sell water to the property owners? A possible item for future consideration…

Meeting was adjourned at 12:07pm

11. The Board met in Executive Session to discuss legal issues.

______Kim O’Shea, Secretary

Approval of minutes via email, Eric Fitz, President

Approval of minutes via email, Robert Neher, 1st VP

Approval of minutes via email, David Roden, Treasurer

(2nd VP, Kent Osborne was absent from this meeting)