Tulsa Ballet Adopt A Project 2017-2018

  • Opportunities for Board Members to participate actively in one project
  • Serve as a “godparent” of the project
  • Report on project at board meetings
  • Once a month contact with your staff representative
  • Learn about the project, become the project’s champion, participate in key meetings, rehearsals, classes, etc.
  • Center for Dance Education (Stacey Jenkins: )
  • Timeframe: Available Year Round
  • Learn about recruitment/marketing plans and initiatives
  • Receive monthly updates on recruitment/marketing initiatives
  • Receive monthly updates on enrollment numbers vs. goal (Dashboard info)
  • Observe class during parent observation
  • Attend pre-performance company class observation with students
  • Attend end of year performance
  • Participate in Parent Assoc event
  • Learn about Financial Aid Program
  • Learn about Pointe to the Future Summer Workshop
  • Learn about housing program and meet students during lunch or breakfast
  • Learn about auditions and rehearsals for Nutcracker children
  • Sign TY letters to donors if applicable
  • Board reporting frequency—quarterly
  • Outreach (Stacey Jenkins: )
  • Timeframe: Available Year Round
  • Leaps Ahead /Leaps in Motion
  • Learn about the schools and grades that we serve, history of the program
  • Observe class during parent observation
  • Attend and observe pre or post testing day
  • Learn about outcomes from testing, scholarship students chosen,
  • Attend CDE class that scholarship student is enrolled in.
  • Sign TY letters to sponsors
  • Board reporting frequency-Fall and Spring
  • Backstage at the Ballet
  • Learn about Any Given Child program and the schools, grades, we serve
  • Learn about the Study Guide that is given to teachers prior to the show
  • Attend a performance and take a backstage tour beforehand to meet the dancers, actor and production crew
  • Receive attendance reports after each show
  • Sign TY letters to sponsors
  • Board reporting frequency- Fall and Spring
  • Guthrie Green (Stacey Jenkins: )
  • Timeframe: Late Summer/ Early Fall (October 6, 2017)
  • Learn about the program budget and marketing plans for this event
  • Learn about the technical requirements for making this happen
  • Learn about volunteer needs and help recruit volunteers if applicable
  • Encourage board members to attend and invite guests
  • View set up or rehearsal during the afternoon
  • Attend or Host pre-show reception for board, donors, and guests
  • Receive post even report and attend post mortem meeting with staff
  • Sign TY letters to sponsors
  • Board reporting frequency- Fall
  • Tulsa Ballet II Pre-Professional Ensemble (Colleen Lahti: )
  • Timeframe: Available Year Round
  • Learn about TBII program, history, audition process, how it benefits the company
  • Learn about the program budget and marketing plans for this program
  • Attend rehearsal and meet the choreographer(s) and dancers
  • Attend dress rehearsal and/or performance
  • ON YOUR RADAR: August 25, 26, 27, 2017
  • EMERGING CHOREOGRAPHERS SHOWCASE: April 13, 14, 15, 2018
  • Meet the technical crew
  • Sign TY letters to sponsors if applicable
  • Board reporting frequency- Fall and Spring
  • Meet the technical crew
  • Sign TY letters to sponsors if applicable
  • Board reporting frequency- Fall and Spring
  • Creations in Studio K(Scott Black: )
  • Timeframe: Summer
  • Learn about Creations series history, how it benefits the company
  • Learn about the program budget and marketing plans for this program
  • Attend rehearsal and meet the choreographer(s) and dancers
  • Attend “Beyond the Curtain” September 8, 2017
  • Attend dress rehearsal and/or performance: September 15-24
  • Meet the technical crew and volunteers (dressers)
  • Sign TY letters to sponsors if applicable
  • Board reporting frequency- Fall
  • Don Quixote (Dallas Blagg: )
  • Timeframe: Late Summer/Early Fall
  • Learn about the artistic history of the ballet, how it benefits the company
  • Learn about the program budget and marketing plans for this program
  • Attend rehearsal and meet the choreographer and dancers
  • Attend orchestra rehearsal and meet the Principal Conductor
  • Attend dress rehearsal and/or performance: November
  • Take a Backstage Tour
  • Meet the technical crew and volunteers (dressers)
  • Sign TY letters to sponsors if applicable
  • Board reporting frequency- Fall
  • Hope for the Holidays/Partners in Art (Cindy Webb: )
  • Timeframe: Available Fall and Spring
  • Learn about the agencies that we serve, history of the program
  • Learn about the program budget, event timeline and implementation plan
  • Learn about volunteer needs and help recruit volunteers if applicable
  • Attend the event and assist with volunteer duties if needed.
  • Receive a post event report
  • Sign TY letters to sponsors and volunteers
  • Board reporting frequency- Fall and Spring
  • The Nutcracker(Kay Wulf: )
  • Timeframe: Fall
  • Learn about the artistic history of the ballet, how it benefits the company
  • Learn about the program budget and marketing plans for this program
  • Attend rehearsal and meet the dancers
  • Attend orchestra rehearsal and meet the Principal Conductor
  • Attend dress rehearsal and/or performance: December 6-23, 2017
  • Take a Backstage Tour
  • Meet the technical crew and volunteers (children coordinators, dressers)
  • Sign TY letters to sponsors if applicable
  • Board reporting frequency- Fall and Spring
  • Strictly Gershwin (Scott Black: )
  • Timeframe: Spring
  • Learn about the artistic history of the ballet, how it benefits the company
  • Learn about the program budget and marketing plans for this program
  • Attend rehearsal and meet the dancers
  • Attend orchestra rehearsal and meet the Principal Conductor
  • Attend dress rehearsal and/or performance: February7-11, 2017
  • Take a Backstage Tour
  • Meet the technical crew and volunteers (dressers)
  • Sign TY letters to sponsors if applicable
  • Board reporting frequency- Spring
  • Growing the Family (Cindy Webb: )
  • Founders Society
  • Work with staff to identify qualified prospects to invite as Founders Society guests
  • Lunches with Marcello
  • Work with staff to invite 6-8 people for rehearsal observation, facility tour, and lunch with Marcello
  • After 5 event
  • Work with staff to invite 6-8 people for rehearsal observation, facility tour, and wine with Marcello
  • Backstage Tours at the PAC during performances
  • Work with staff to invite 6-8 people for a pre-show backstage tour at the Tulsa PAC. Observe company warm up, meet the technical crew.
  • Community Speaking Engagement opportunities for staff
  • Work with staff to identify community speaking engagement opportunities.
  • Ex: Rotary Clubs, Professional Associations, etc.
  • Board reporting frequency- Fall and Spring