Sample Invitation Letter for Community Partners
<Letterhead>
<Name>
<Agency>
<Address>
<City, State, Zip>
<Date>
Dear ______,
We are excited about our Truth and Consequences:The Choice is Yours enrichment event for <description by age or group of students> students from <name of school(s)> which is scheduled for <day of week, <calendar date>from <arrival time to departure time> at <location>.The purpose of the program is to allow students to see the consequences of drug and alcohol abuse.[MSOffice1]We expect to have <number> students participate in the event.
Truth and Consequences:The Choice is Yours is a role-playing event where students will be given a scenario related to drug use.In the time allotted, students will then visit three or more community agencies or officials to learn the consequences of their actions.
Parents are invited to accompany their student through the role-play.If parents are unable to attend, a volunteer will be appointed to play the role of parent.
We would like you to share your knowledge and expertise at Truth and Consequences. An orientation for community leaders will be conducted <date> at <time> in <location>.Prior to orientation, you will need to complete the space and equipment request.At the meeting we will discuss the scenarios, program format, and other details for the event.Community leaders are encouraged to share materials and information to enhance the learning process of youth and parents.
If you need additional details, contact < name of person responsible for community representatives>, <title>, at <phone number> or <e-mail address>.Confirmation of participation is needed by <date>.
Sincerely,
Name of the person responsible for community representatives>, <credentials/ degree
Sample Thank you Letter for Community Partners
<Letterhead>
Name
Organization
Address
City>, <State>, <Zip
Date
Dear <Name of Community Partner
Thank you for participating in our Truth and Consequences:The Choice is Yours enrichment event.The event included <number> students, <number> parents, <number> volunteers, and <number> community partners.
We invite you to attend the wrap-up meeting on <day>, <date> at <time> at <location>. The meeting should last no longer than an hour.We look forward to sharing the outcomes of the students, parents, and teachers.We will discuss how the community can improve or build upon this event to improve the health of our community.
Enclosed is an evaluation form for you to complete.Please return to <person responsible for the community partners> in the enclosed self-addressed, stamped envelope by <date> with your RSVP for the wrap-up meeting.
Sincerely,
Name of Person responsible for community partners>, <credential/degree
Note:Self-addressed, stamped envelopes will need to be included with each thank you letter.
[MSOffice1]The graphic designer will create a version that will allow agents to type directly into spaces.