FINAL: 3/5/08



TROOP 719 EAGLE COURT OF HONOR 2008

EAGLE CANDIDATES:Wade Hirokawa

Andrew Kim

Daniel Inouye

Jordan Chong

Andrew Moncada

GUEST SPEAKER:Ken Kasamatsu, President of Branch Banking Division of Pacific Commerce Bank. Eagle Scout and on the Board of Directors of numerous non-profit organizations

MASTER OF CEREMONIES:Jimmy Matsushita (______)

Advisor: Bill Hirokawa

Date:March 8, 2008 (Saturday)

Place:KenNakaokaMemorialCommunity Center

Time:3:00 PM All Eagle families, Scouts, Parents and food arrives promptly.

Set-up tables/chairs/food/stage/displays/photos/Eagle pinning (rehearsal)

6:00 PM Food will be served

6:45 PM Program begins

* * * * *

ASSIGNMENTS: First person listed in bold is in charge this year/(Second person) listed in italics is the assistant for this year and will be in charge next year.

Program Chairperson Alison Arakawa(310) 543-9309

Assistant ChairpersonTraci Hino

Advisor Geri Mizukami

* * * * *

Program ChairpersonAlison Arakawa

  1. Prior year chairperson reserves the date in March (2nd Sat).
  2. Confirm in early November with Pauline Moses at NakaokaCenter at (310) 217-9541 or that reservation is set for March and file application by mail ASAP.
  3. Once City of Gardena approves the reservation request, request funds from treasurer and submit payment.
  4. Meet with chairpersons from Annual Dinner and Pancake Breakfast to allocate job assignments so as not to overwhelm people. Distribute assignments at January Committee Meeting.
  5. Secure Guest Speaker and Reverend to give invocation.
  6. Inform Eagle of information needed in timely manner: name, character board, eagle project contact, guest list (complete names), biography, thank you speech, introduction speech and person introducing. Give information to appropriate chairperson.
  7. Make sure jobs are completed in a timely manner.
  8. Set up the program/time schedule and ensure all chairpersons receive the assignment, time schedule, scripts, and layout.
  9. Buy gift for guest speaker.

Solicit Government Certificates: Alison Arakawa

  1. Research online for current officials and addresses
  2. Prepare, print, mail /fax/email letters for certificates on letterhead to government officials, no later than mid-January.
  3. Keep track of Letters of Acknowledgements from Officials.
  4. Purchase and assemble scrapbook for certificates.

Invitations:Traci Hino

  1. Guest List: get updated Officials, District, Alumni, Eagle Guest and Eagle Character Review Board Lists from Chairperson of Annual Dinner. Include new alumni.
  2. Purchase, prepare template and print invitations. Mail invitations to guests close to date of Annual Dinner.
  3. Record the names/number of guests attending. Important to get first and last name of husband and wife for name tags.
  4. Prepare guest lists of those attending for Receptionists and give list to them at least four days in advance so they can prepare nametags. Late RSVPs will be phoned/emailed to receptionist.

Program

Master of CeremonyJimmy Matsushita (______)

  1. Assign escorts for guest speakers, Eagle scouts and parents, 3rd year and up and Alumni. Give them copy of layout. Ensure all are lined up and ready to go before part
  2. Obtain program script from chairperson
  3. Obtain updated guest lists from reception table
  4. Familiar self with Guest Speaker Biography

Flag CeremonySenior Patrol Leaders

4-6 Scouts 3rd year and up to help usher

1.Make assignments at Greenbar meeting.

Scout Law CeremonyCraig Yabuta (Chip Hino)

Advisor: Gary Kurashige

  1. Assign twelve scouts positions and give list of scouts to Chairperson for timeline.
  2. Have scout read (or memorize) script. Tape script to table in case scout forgets.
  3. Ensure candles are set up on stage with foil under candle and lighter is available. (bring one extra lighter).
  4. Ensure scouts know where to stand and how far apart from each other. Maybe label the floor on stage.

Voice of the EagleRon Doi (Neil Kubota)

Advisor: ______

1Assign the six scouts at each rank and give list to Chairperson for timeline.

2Obtain script and Review last year’s videotape.

3Line scouts up on stage, ready to hold poster of emblem and other hand to hold candle and light the next candle. Ensure scouts know where to stand and how far apart from each other. Maybe label the floor on stage. Have scout step forward during their part and step back when done.

Eagle Scout ChallengeDon Hirabayashi (Steve Lee)

Advisor: Roger Yamashiro

  1. Obtain script
  2. Ensure escorts (patrol leaders and seniors) are ready to escort eagles and parent.

Greet 719 Alumni EaglesGary Kurashige (Jimmy Matsushita)

Advisor: Jimmy Matsushita

1.Assign Honor Guards (719 Alumni Eagle Scouts) and inform MC

2.Assign Reading of Congratulation letters.

Honor Guards 719 Alumni Eagle Scouts

Read letters of congratulations

PresentersEnsure number of Republican same as Democrats

Stage Program SupportNancy Shimane (June Nakagawa)

Advisor: Linda Nakashima

  1. Greet Alumni
  2. Pins and Awards support on stage
  3. Assist assignments of Alumni Eagle to read commendations.
  4. Give copies of certificates to be read by Alumni
  5. Verify MC list is in order and updated.

Slide Show Kenny Chong (Kevin Colwell)

  1. Obtain photos and music
  2. Ensure projector is available and in good working order
  3. Make copies of slide show for Eagle Families

Logistics

Plaques and CertificatesMike Oshimo (Hiroshi Arakawa)

Advisor: Ross Fujimura

  1. Engraving contact: Mike Hirahara at E&H Engraving, 19800 Hawthorne Blvd. #414 (inside Old Towne Lock and Key), (310) 371-7544, Fax (310) 371-5645.
  2. Get Eagle certificate from Eagles to be mounted.
  3. Obtain Eagle’s official advancement letter to Eagle rank, which is needed to purchase Eagle kit (Eagle pin, tie-tac, patch) from Scout shop [3000 Shoshonean Rd, San Pedro (310) 832-7139]. Pick up extra patch for each scout to put in trail to eagle plaque.
  4. Obtain Eagle scarf from Eagle Scout one week prior to be presented again that evening. Give to Stage Program Support chairperson that evening with Eagle Kit.
  5. Request Eagle patch from Eagle after ceremony so Eagle kit stays intact.

Program Design / Printing Chip Hino (Karen Kaji)

Advisor: Patsy Matsushita

  1. Purchase program layout/covers.
  2. Verify District and Government Officials are current & accurate
  3. Obtain eagle biographies from chairperson and photo of Eagle and one with parents from Eagle Portraits chairperson.

Eagle Boards / Table Set-up Marion Doi (Midori Kubota)

Advisor: Nancy Fujimura

  1. Distribute specifications for Brag Rags
  2. Assemble Eagle display boards/Eagle Book/Brag Rag with brag rag stands (base, pole and emblem in lock up) with Eagle Parents’ help.
  3. Ensure perpetual Eagle Plaque displayed on Eagle Table.

Stage Set-UpMiles Watanabe (Kurt Kuniyoshi)

Advisors: Chip Hino

  1. Stage set-up: lights, Eagle banner and Eagle Scout lighted stand (both in lock up), sound system (2 microphones).
  2. Purchase and set up candles: 6-3-6 on tables [12 white, 1 red, 1 white and 1 blue]
  3. Bring heavy fishing line to hang up Eagle banner.
  4. Set up skirted table on front-center stage.
  5. Operate PA system during program/curtains/lighting on stage.

BalloonsJanice Oshimo (Karen Tanaka)

Advisor: Pauline Hirabayashi

  1. Purchase red/white/blue balloons with helium.
  2. Fill Eagle Balloons.
  3. Assist at the reception table, if needed.

Hostess / ReceptionKaren Kaji (______)

Reception Table: ______, ______, ______

Advisor: June Nakagawa

  1. Receive guest list (file) from Chairperson
  2. Prepare nametags for guests. Special ribbon nametags for officials and special guests and guest speaker.
  3. Obtain perpetual place cards from lock up for chairs at end for honored guests, Eagle parents, immediate family/relatives, Eagle Scouts, Troop 719. Tape card at both ends of each row of chairs to reserve seats. Use similar signs for different lines at reception table so can direct guests and check off of one list only
  4. Provide pens, highlighters, paper, scotch tape, nametags, etc.
  5. Highlight names of guest that are present, assign a runner from reception table to MC, give updated list to MC by 6:45 PM. Large Print please, including name and title. Guests will arrive late, so make sure that MC is aware of guests that need to be announced.

Corsage & BoutonnieresJoAnn Yamashiro (Lois Colwell)

Advisor: Yuki Ide

  1. Make corsage for each Eagle mom.
  2. Carnation boutonniere for each Eagle dad, guest speaker, MC.
  3. Contact Boulevard Florist (310) 219-7600 for flower donation (owner Mark Granovitz).
  4. If extra flowers, make arrangement for cake table.

RefreshmentsDavid Wada (Yoshi Ide)

Coffee & DrinksAdvisor: Alan Masukawa

  1. Purchase (check with supply chairperson first if need to purchase) and prepare punch, ice, coffee, tea, water (2 cases). (See proportions used last year)
  2. Use aluminum containers lined with paper towels to catch excess liquid from igloo coolers, coffee maker, hot water makers, or use liter bottles cutouts.
  3. Bring extension cords to hook up coffee and hot water.
  4. Use regular ground coffee, individual decaf coffee, green tea bags, creamers, sugar and stir sticks. Check in storage and/or refreshment family for supplies before purchasing.
  5. Return equipment and extra supplies to storage.

Mothers ClubNancy Fujimura (Nori Lee)

Advisor: Joanne Kim

  1. Coordinate sign up of heavy finger food, triple recipe.
  2. Coordinate food set up at NakaokaCenter.
  3. Consider having separate food for scouts and/or potentially having them eat early since most will be part of the program.
  4. Eagle Cake - delegate someone to order and pick up cake have Eagles’ names on cake and at Nakaoka before rehearsal for picture taking.
  5. All mothers help decorate room with balloons, cover tables and arrange food on tables.
  6. Bring knives/servers for cake.

Supplies / Paper GoodsJamie Watanabe (Rouxann Kuwata)

Advisor: JoAnn Yamashiro

  1. Punch: punch base (coordinate with Refreshment Chairperson), troop igloo cooler, long handle spoon to mix, measuring cup
  2. 90-cup coffee maker, 30 cup hot water maker.
  3. Oval snack plates for finger food, cake plates for cake, styrofoam and paper cups, napkins. Eagle Napkins: contact Chris Shiozaki or Kevin Kaneko.
  4. Plastic forks, knives, chopsticks, salt, pepper and shoyu.
  5. Paper tablecloths or butcher paper, masking tape table skirts
  6. Baskets with liners, trays or containers to hold utensils, condiments, cups, napkins, etc.
  7. Bring serving utensils and take out containers for leftovers.
  8. Bring dishwashing soap, kitchen towels, paper towels, foil, plastic wrap and baggies (large).
  9. Return all supplies to storage.

Eagle PortraitsEagle Families

  1. Eagle families determine how would like done. Previously used photographer: Roger Sunada.
  2. Need photos for Eagle albums and newspapers-single (8x10), group (4x5) and with parents (4x5) with light background. (provide photo to Stage Support, Publicity, Program Design)

PhotographersArnold Kaji, Hiroshi Arakawa, John Shimane, Cheryl Masukawa (Wade Inouye, Doug Mizukami, ______)

Advisors: Ron Doi, Doug Mizukami, Yoshi Ide, Cheryl Masukawa

  1. See list of photos to take and divide up assignments.
  2. Make sure cameras are in good working order, check camera settings, ensure you have enough capacity on memory card.
  3. We will have Eagle Pinning rehearsal at 4:30 PM at which time we will take Eagle pinning photos, family photos, and picture of Eagle with cake.
  4. Assign one person to consolidate all photos and copy onto CD for Eagle families.

VideoKeith Shiozaki(Miles Kuwata)

Advisor: Mark Nakashima

  1. Video tape entire Eagle Court program.
  2. Switch on the “night shot” during dark parts of program: scout law, slide show, etc.
  3. Make DVD copies for Eagle Scouts and next chairperson.

Publicity/NewspaperJoAnn Yamashiro (Helen Wada)

Advisor: Barbara Moncada

  1. Need photos of Eagle Scout and biography.
  2. Submit after Eagle Court but before summer.
  3. Find out when the announcement will be printed and get copies for the Eagle Scouts and their parents.

Set-up and clean up of hall Everybody

  1. Senior Patrol Leader assign patrols for specific clean up at Green Bar:
  2. Chairs, Tables, Sweep/Mop, Empty Trash/Reline Can, Kitchen, Ensure nothing is left behind.

F:\ECOH 2008\Assignments\2008 Eagle Court Assignments V4.doc