Tricentennial Meeting Minutes February 24th, 2016

Committee members present- Kate Mackay, Sarah Mancini, Amy Lang, Angie Mead, Mary McDonald, Sarah Kulis, Denise Moore, Karen MacGillivary, and Bill Plummer.

Minutes from February 10th meeting- approved

Financial report- $5000 deposit to Central Maine Pyrotechnics for fireworks paid, $2500 deposit previously paid to Rideout Marine for float rental for July 23. A bill received from Times Record for advertising done for paint night activity. Will be paid and any future advertising will need to be preapproved.

The committee decided to officially change the start time of the July 23rd event from 2:30 to 3:30.

Trivia night- on track for Feb 27. Questions are compiled, have lined up Andy MacGillivary and Gene Reynolds to be judges. Karen M will keep score, Sarah M will MC. We have 9 prizes donated so far. Kate, Sarah M, Mary and Karen will go over on Friday to clean and set up. Angie, Sarah K, and Andy will do post cleanup. Sarah K, Sarah M, Kate, Karen, Angie and Working League will make snacks.

Susie Wren has offered the committee some notecards with her design on them to sell as a fundraiser. The committee was excited by this offer and accepted. Sarah M will communicate with Susie.

Angie shared a site plan for the tentative layout of the July 23 event on the wharf.

Talked to the bagpipers (Creagan More) and they are all set to perform.

Angie shared plans with TOPMB. They would like a written copy of the plans.

Coastal Journal will write article about the celebration.

Diann Longstreet has agreed to talk with local merchants RE door prize donations.

Bill reported that he had talked with GFD, and they are aware of the event and planning accordingly. He will be speaking with Sagadahoc Sheriff. He also has a call in to Bath Bus service requesting a quote.

Assignments-

Angie- will talk to girl/boy scouts about possibility of hosting a refreshment table. Will continue to reach out to food trucks. Will meet with Selectmen on March 8, 2016.

Sarah M/Kate- research banner and flyer pricing on vista print, look into someone to organize garbage collection and supervision for July 23.

Bill- talk to Bill Reed RE bus rentals. Signs for event, including traffic

Mary- contact Sonya Reed RE organizing a face painting booth

Karen- will look into design of flyers and signs, signs for event

Denise- contact Best Thai Too about having a food truck at event

Amy L- research and report back RE portable toilet costs