TRAVERSE CITY WEST ATHLETIC BOOSTERS

February 15, 2016

Tentative Agenda Items

  • Call to Order/Roll Call : President Adam Warren
  • Approval of Agenda: Adam Warren
  • Approval of Minutes: Adam Warren
  • AD’s Report/Coach’s Report
  • Treasurer’s Report: Mark Newhouse

OLD BUSINESS:

  • Website Updates – Reminder….Boosters pays for this.
  • Outdoor Facilities Updates
  • Championship Banners Update
  • Hall of Fame Nomination Update – Any submissions?
  • Deadline for submitting candidates: April 18th

NEW BUSINESS:

  • Spring Sports Program Update
  • Since Fall 2012, we have generated $116,846 through the sports program
  • Girls’ basketball has sold 20 more ads this year versus last year
  • April 15th is Deadline
  • Spirit of TC West Bowling Fundraiser – Need to determine date…June 15th?
  • Other topics as needed

CLOSING REMARKS/ADJOURNMENT

  • Next meeting on March 21, 2016

Traverse City West Athletic Boosters

January 19, 2016 Meeting Notes (see reverse side)

Attendance: Adam Warren – Girls Basketball/Girls Golf/Girls Track/Boosters, Mark Newhouse – Baseball/Boosters, Ellen Gustafson – Boosters, Kristy Steimel - Softball/Boosters, Tom Brown – Boys Track, Diane Goss – Girls Track, Alison Goss – Girls Cross Country, Kathryn Linenger – Hockey/Boys Tennis, Al Rickert – Boys & Girls Bowling, Juli Tiesworth – Softball, Russell Nyland – Wrestling,Chelsey Avery – Girls Soccer, Mike Schultz – Boys Golf, Rebecca McKee – Girls Basketball, Matt Griesinger – Boys Soccer, Erin Lord – Cheer,Tina Rawlin – Boys & Girls Soccer; Tim Wooer – Football; Jim Farese – Boys Golf, Blake Bernard – Boys Tennis, Barb Cunningham – Downhill Skiing; Kristen Nolan – Girls Golf; Matt Bocian – Baseball, Jason Carmien – AD

Minutes: December 14, 2015 meeting minutes presented. Motion to approve minutes was made by Tom and seconded by Alison.

Treasurer's Report: All teams have a positive balance with exception of one team which is working towards a positive balance. Reminder that coaches should pick-up and review team balance sheets.

AD Report: Winter sports are part way through season and with good results.

Old Business:

Winter Sports Program – Winter programs were available for sale by holiday tournaments.

Hall of Fame Nominations – Nomination forms are available online at tcwestathletics.com and in AD office. Looking for parents to take over this committee.

Outdoor Facilities Updates – Drainage bid requests going out for baseball/softball fields. Tennis courts need some resurfacing, repair shingles on some of outbuildings.

Outdoor Fieldhouse – Looking for major sponsors for this project and fundraising event ideas. Renderings on website.

Championship Banners – Banners anticipated to arrive prior to spring break and go up over spring break.

Hometown Giving – Order Notes field was added to donation page where a sport of choice can be entered. A suggestion was made to add a team choice field on the page where the donation amount is entered. HTG will add 6% to total to cover processing fee.

Team Deposits – Logging deposits has been getting better but still needs work. All money turned in needs to be labeled to identify team, log filled out and deposit slip filled out. This will ensure timely deposits into accounts. No exceptions to these requirements.

New business:

Team Sport Webpages – It is up to the coach to make sure information on sport specific page is up to date. All changes should go to Adam.

Spring Sports Program - Spring program proposed deadline will be April 15th. Team pictures and Ad sales are needed by that date. Goal is to have program available for sale by start of spring sports season.

Coaches Clinics – Coaches can submit for Booster reimbursement for approved coaching clinics. See AD with questions.

Meeting adjourned. Next meeting on February 15, 2016 Submitted by Kristy Steimel