Traveler Check List
All travelers seeking reimbursement from The Ohio State University should incur the lowest reasonable travel expenses and exercise care to avoid impropriety or the appearance of impropriety. If a question arises, the most conservative course of action should be adopted. For specific questions about university travel policies, please contact XXXXXXX at XXXXXXX or XXXXXXX.
______AP Compliance Form (Non-Employees Only)
___ Check “Individual” and fill in date of birth
___ Make sure you add in your ENTIRE Social Security #
(Reimbursements without SSN will not be approved by OSU)
____ Sign and return form to sponsoring department
______Flight Reimbursements
___ Must have an ORIGINAL ITEMIZED receipt.
___ Must show ECONOMY class.
___ Must have proof of payment.
(Cash or Credit Card receipt)
______Meals
___ Paid at Federal Per Diem rate for destination city.
(Paid only on meals not provided)
______Hotel Reimbursements
___ Must have an ORIGINAL ITEMIZED receipt
___ Must be single occupancy and standard business or conference rate
___ Must have proof of payment
(Cash or Credit Card receipt)
______Other Items (Taxi, parking, etc.)
___ Must have ORIGINAL ITEMIZED receipts.
IMPORTANT NOTE: Credit Cards must be in the TRAVELER’S name. (Purchases cannot be made by parents, spouses, friends etc).
You have 30 days to submit your receipts for reimbursement.
Dates of Travel: ______
Event (If Applicable): ______
E-mail Address (Mandatory): ______
Traveler Signature: ______Date: ______