ANNEX H
TO BAMA CHARTER V1.5
DATED Apr 13
RISK MANAGEMENT AND SAFE SYSTEM OF TRAINING/PARTICIPATION
References:
A.JSP 375
B.AGAI Vol 1 CHAPTER 005 - SPORT
C.ACU/MSA Regulations and National Sporting Code
Introduction
- Motorsport is dangerous! It’s a well known fact and as such signs are displayed at any track or venue where motorsport activity is taking place. This Annex aims to remind organisers and participants at what ever level, of their responsibilities regarding risk management in order to ensure the safety of personnel participating in BAMA activities. This Annex does not supersede the References (which remain the authoritative documents) but aims to guide readers through the process of managing and mitigating the risks associated with Motorsport.
Training
- Training safety is paramount and must conform to the Safe System of Training (SST) which comprises of four separate elements where the hazards have been assessed and controls put in place to reduce the risk of injury. Risks must be reduced to As Low As Reasonably Practicable (ALARP) in the following four elements:
a.Safe Persons. Ensuring the person is competent, current and trained. This needs not be to a high level – remember we were all learners at some stage.
b.Safe Equipment. Ensuring the equipment (Helmets, Suits, boots, car, motorcycle) is serviceable and worn. If managing event ensuring that safety equipment (Med/Fire) is present and serviceable. In many cases our equipment will be checked by the organisers prior to an event, but it is equally important during training sessions.
c.Safe Practice. Ensuring compliance with approved practices and procedures. Think about what we are doing. Is it safe? Is it in accordance with the regulations set out by the National Sporting Code of the relevant Nation Governing Body (NGB). If it is not, you probably should not be doing it! If you are organising, stick to the regulations, do not make it up.
d.Safe Place. For speed events on dedicated tarmac circuits for work is done for you. For off road events ensure the course is set by a qualified Clerk of the Course and that sufficient Marshals are present. Training sessions should be carefully considered.
3.Detailed guidance on the SST can be found within Reference A- the MOD Health and Safety Handbook. Before any Sporting activity is conducted a comprehensive Risk Assessment (RA) should be carried out in accordance with Leaflets 11, 23 and 39 of Reference A by a competent individual or qualified coach/official.
Organising and Competing
4.Motorsport is a recognised Army Sport and fixture lists for Army level events are published on the Army Sports Control Board (ASCB) website. The Chain of Command may also authorise events at Divisional, Brigade and Unit level providing they are authorised and budgeted for at the appropriate level. The Chain of Command has responsibilities to protect and fulfil duty of care responsibilities for all Army personnel participating in Sport and this is reflected in Reference B which covers all aspects of sport in the Army. Individuals must demonstrate positiveleadership in the promotion and management of risk and safety in Sport and be responsible and accountable when organising, supervising and indeed when participating in motorsport.
5.The duties of BAMA are far greater than that of civilian clubs. They not only have to comply with Army Sports Policy and current safety regulations but they have the additional responsibility of ensuring our sports are conducted in accordance with Reference C; theRegulations and the Sporting Code of their respective NGB. This often means a dual track approach is required in ensuring compliance with both military and civilian regulations.
6.Reference B (specifically Annex M) sets out the medical requirements for sporting activities in the Army and these includemotorsport events. The requirement is not onerous and for the majority of sports played in the Army, the minimum medical cover requirement for group training is easily covered. The following should be applied as a general rule:
a.Training - participating. A Risk Assessment must be carried out by the organiser of the group. Names must be placed on Pt1 orders; what, when and who. There must be at least one individual present that is trained to MATT 3 Battlefield Casualty Drills (BCD) Level 2 or equivalent. A First Aid Kit and a mobile phone with numbers to the nearest Accident and Emergency Department should be carried.
b.Events - participating. A Risk Assessment must be carried out by the Team Manager. Names must be placed on Pt1 orders; what, when and who. There must be at least one individual present that is trained to MATT 3 Battlefield Casualty Drills (BCD) Level 2 or equivalent. A First Aid Kit and a mobile phone with numbers to the nearest Accident and Emergency Department should be carried.
c.Events - organising. An organiser must be appropriately trained and licensed by their NGB. If operating on Military land there is a requirement to obtain a licence and various permissions and this will often drive the requirement for proof of Insurance, Risk Assessments, Safety plans, Environmental plans, confirmed route etc. Additional permission (if non MoD personnel are involved) will be required by the NGB who will issue a permit along with a documentation pack. This will guide the organiser and ensure compliance. In all cases the organiser should comply with the Regulations set out in the NGB Sporting Code.
7.The NGB Regulations and Sorting Code detail the level of medical cover which is required for each motorsport discipline; as a general rule they are split into two categories, speed and non- speed events. Speed events are track based (tarmac circuits or off road motocross) and non-speed are either road/off road based but all have to comply with strict average speeds (miles in the hour). Not surprisingly speed events have far greater medical requirements than those for non-speed events. BAMA activities are to either meet or exceed those set by the NGBs.
8.The following Appendices provide an example of the documents that should be in place prior to training. They should be used as a guide only and users should use the documents as a start point for which to create their own plans and assessments. Remember, copying the RA will do little apart from tick boxes, writing your own RA will make you think about the activity you are doing and what you might be able to do to mitigate the risks!
a.Appendix 1. Exercise Action and Safety Plan (EASP)
b.Appendix 2. Risk Assessment
c.Appendix 3. Medical Safety Plan
9.Further information, if required, should be addressed to the relevant BAMA Group Secretaries (4 Wheel/Army MCA) in the first instance.
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APPENDIX 1
TO ANNEX H
TO BAMA Charter
/10 Training Battalion REME
DefenceCollege of Electro-Mechanical EngineeringPrince Philip Barracks, Budds Lane, BORDON, GU35 0JETelephone:01420 48 5836Mil Net: 94291 5836Facsimile:01420 48 5685Facsimile: 94291 5685E-Mail: /See Distribution. / Reference:
Date:21 November 2011
EXERCISE ACTION AND SAFETY PLAN (EASP) 10 TRAINING BATTALION REME MOTORCYCLE TRAINING ACTIVITIES
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References:
A.Map Series GSGS 5294, Edition 2-GSGS, Sheet-Aldershot, 1:25000, Dated 2000.
B.Longmoor and Bordon standing orders currently under revision.
Outline
1.This EASP has been produced to support 10 Trg Bn REME conduct off-road motorcycle training on local training areas.
Aim
2.The aim of the EASP is as follows:
a.Detail the duties and responsibilities of the safety staff/competent persons.
b.Detail the training requirements before prior to solo riding.
c.Detail the points / subjects that are to be covered in the safety brief.
d.Detail actions on in the event of an emergency.
Safe Person(s)
3.The following personnel are nominated to fill the appointments listed:
Ser / Appointment / Rank / Name / Contact numbers / Remarks1 / Exercise Director / LtCol / Tizard / Secretary for Army Motorcycling
2 / Senior Planning Officer/Safety Staff / Capt / Hunter / 07948668796 / OIC Enduro motorcycling, competent to observe
3 / Safety Staff / Sgt / Cotty / 07810524520 / Competent to instruct
4 / Safety Staff / SSgt / Corden / 07967881545 / Competent to instruct
5 / Safety Staff / SSgt / Graham / 07725655256 / Competent to instruct
6 / Safety Staff / Sgt / Williams / Competent to instruct
(ACU clerk of the course qualified)
7 / Medical / Self help then 999
4.SSgts Corden, Graham and Sgts Cotty, Williams are deemed competent to instruct due to the nature of their experience in riding for the REME Corps team in the British National Enduro series and by being SNCOs. All safety staff must receive enhanced medical training from a MATT 3 instructor specifically focusing on impact injuries, stopping bleeding and splinting as these are deemed the most like form of injury likely to occur whilst operating a motorcycle off-road.
Staff Duties
5.Staff Duties and Safety Briefs. The following brief should be issued to the Safety staff prior to the exercise taking place.
a.ECO. The senior competent person present is responsible for the safe conduct of the training in accordance with this EASP.
b.Scrutineering. The senior competent person named above is responsible for ensuring all vehicles are fit to ride during training.
c.Safety Staff.Duties of the Safety Staff are as follows:
(1)To ensure that all riding is conducted in a safe manner.
(2)To assist fallen riders move their vehicles if it poses a danger to other riders.
(3)If a rider requires medical attention then contact senior competent person present to move rider to medical centre or request emergency services.
(4)Ensure that all persons ride with due care and attention reporting dangerous riding to the senior competent person present and remove from training if deemed necessary.
(5)If a halt to the days riding is required bring the riders to a controlled stop using hand signals and verbal communications.
Safe Place
6.Training areas are booked via the Landmarc booking cell by Mr Mason. The ECO has de-conflicted with other units in the area to avoid any potential collisions.
a.Name of the Trg AreaJ, K, L1 (Slab).
b.I read the Range Orders on (date)21 Nov 11
c.*Date of the Trg Area Recce21Nov 11
d.*Name of the person conducting the Trg area Recce: Capt Hunter & Sgt Cotty.
e.Note: Reconnaissance is a vital part of the planning process. The ECO is to consult with Range Control and thereafter reconnoitre the range to establish what facilities and are available and what, if any, restrictions are placed on training.
7.Area layout.All personnel are to be briefed on the following areas:
a.Admin area
b.Medical point, including access for emergency services.
c.Routes and sections.
Risk Assessments
8.Medical Risk Assessment. Risk assessments have been conducted and a Medical safety Plan produced. The following process will be implemented in the event of a casualty during the event:
a.Immediate Action (IA).
(1)All riding to stop to allow assessment of the situation.
(2)The rider must remove himself and vehicle from the track (if possible) if it poses a danger to other riders.
(3)Immediate first aid will be administered by rider or competent person.
(4)Senior competent person in attendance to be informed.
b.Minor Casualty. After the IA, the following plan will be carried out:
(1)The casualty must report the medical centre or FrimleyParkHospital, DFTS 94260 4113 or civil 01276 604604 ext 4113 for an assessment.
c.Major Casualty. After the IA, the following plan will be carried out:
(1)All training to cease.
(2)The senior competent person is to contact the civil emergency services:
(a)Dial 999 (DFTS 0999) and ask for ambulance or air ambulance.
(b)State the location by name and grid reference.
(i)J1 A325 Farnham Road, GR 800374.
(ii)K Hogmoor Road, Bordon, GR 785354
(iii)L1 Oakhangar Road, Bordon GR 782361
(c)State the type, extent of injuries and the number of casualties
(d)Place out guides from the nearest public road to the scene.
(3)After the casualty has been evacuated the senior competent person is to inform the Joint Casualty and Compassionate Centre (JCCC) on 01452 519951 and take advice on further action. Under no circumstances is anyone else to be informed until the Chain of Command has reacted as required.
(4)Life-Threatening Emergencies. As per para 8c.
9.Changes/Amendments to Exercise Plans. In the event that changing weather conditions dictate that the format of the activity needs to be altered, the ECO is authorised to amend the plan. The changes, together with the reasons will be recorded in this EASP and Range Control informed.
Action at Range Control
10.Range Control. The senior competent person present is to ensure he has liaised with Range Control prior to arriving at the Training Area and that the range pack has been signed for. He is to check his documentation matches the documentation that Range Control hold and make any amendments that are required.
Safe Equipment
11.All riders are to wear the following equipment:
a.ACU gold approved helmet.
b.Riding boots.
c.Knee pads.
d.Gloves.
12.Scrutineering. All vehicles are to be scrutineered by a competent person before riding begins.
13.All safety staff are to carry mobile phones as means of communications.
14.The senior safety staff present is to ensure that a medical kit is held at the administration area and that each bike has a first field dressing attached for the application of immediate first aid.
Safe Practice
15.Before being authorised to ride all personnel will receive the following training from a competent instructor:
a.Vehicle maintenance and set-up.
b.Body positing.
c.Effective braking.
d.Cornering/vehicle control techniques.
Briefings
16.A safety brief will be delivered to all by the senior competent person present before riding commences.
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APPENDIX 2
TO ANNEX H
TO BAMA Charter
MILITARY TRAINING RISK ASSESSMENT PROFORMA
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Unit/Formation:10 Trg Bn REME.Assessor:Capt Hunter
Activity/Exercise:Motorcycle Enduro training Date of Assessment:21 Nov 11
Relevant Publications/Pamphlets/Procedures: ACU handbook 2011, AGAI Vol 1, Chap 5Review Date:21 May 12
Steps relate to the Risk Assessment ProcessGeneric Risk Assessment: Yes/No
Ser / Activity / Element (Step 1) / Hazards Identified (Step 2) / Existing Controls (Step 3) / Residual Risk (Step 4) / Additional Controls Required (Step 5) / Residual Risk (Step 6)(a) / (b) / (c) / (d) / (e) / (f) / (g)
1 / Motorcycle riding/training / Bike coming into contact with another bikeduring riding resulting in potential forserious injuries. / Riders are grouped according to bike type, age and ability.
A strict one way circuit will be operated.
Safety staff to lead groups around.
Reckless riding will result in rider being ordered to leave the facility. / Yes
2 / Potential for a fallen orstopped rider to behit by following machines. / The route is to be designed to minimise any blind areas.
Safety staff will be positioned on all obstacles where onward visibility is a problem to riders.
All safety staff trained in when and how to control riders. / Yes
3 / Poor track conditionelevates potential forincident. Large stones or tree roots on track could cause rider to fall. / Senior safety staff present is to inspect the route for any untoward objects. / Yes
4 / Potential for injury to riders from generalenduro riding activities. / All riders required to wear ACU stamped helmet, goggles, gloves and boots. Machine and helmet examination takes place before training commences. / Yes
5 / Civilians may gain access to the training area and be struck by motorbikes / All riders briefed on hazard before riding commences. If any civilians are seen on the training area riders must avoid or stop until progress is clear / Yes
6 / Delays in treatment (or incorrecttreatment) to an injured rider could resultin condition deteriorating rapidly. / First aid kit held in admin area, all safety staff trained by MATT 3 instructor in splitting, impact injuries and stopping of bleeding. Telephone to be carried by safety staff and if required 999 to be called (details in EASP) / Yes
Name / Post / Date / Signature
Existing and Additional Controls Agreed / Hunter / OIC Enduro Motorcycling
10 Trg Bn REME / 21 Nov 11
Additional Controls Implemented
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APPENDIX 3
TO ANNEX H
TO BAMA Charter
MEDICAL SAFETY PLAN
Aim
- To provide a robust and comprehensive Medical Plan, understood by all, to ensure that all injuries are adequately dealt with.
Intent
- This MSP is designed so that individuals and commanders can follow a recognised and pre-prepared safety plan in order to get injured personnel the correct medical treatment in the fastest time.
Concept
- Treatment of injuries will break down into 5 distinct categories and is described below.
Description / Injury types / Actions on / POC / Remarks
CAT 1 /
- Scratch
- Graze
- small cut
- Small burn
- Similar injury
Medical pack / Record injury in Ex Accident book.
CAT2 /
- Medium cut
- Medium burn
- (10p piece to fist size)
- Similar injury
Report to EXCON for action. / EXCON
Medical pack / Record injury in Ex Accident book.
Take injured party to local hospital or Med Centre.
CAT 3 /
- Serious cut
- Serious burn
- Concussion
- Fracture
- Similar injury.
Report to EXCON for action. / EXCON
Medical pack / Senior safety Staff to call 999 and ask for ambulance.
Give description of Casualty, name, location and access onto area.
Link man sent to entry point onto area to liaise with guard room and Ambulance.
CAT 4 /
- Open fracture
- Serious head injury
- Amputation
- Crush injury
- No Pulse
- Stops breathing
- Similar injury
Report to EXCON for action. / EXCON
Medical pack / Senior safety Staff to call 999 and ask for ambulance.
Give description of Casualty, name, location and access onto area.
Link man sent to entry point onto area to liaise with guard room and Ambulance.
CAT 5 / Death / Report to EXCON for action. / EXCON / DO NOT MOVE OR TOUCH ANYTHING.
ALL PAX ARE TO REMEMBER WHERE THEY WERE WHEN INCIDENT HAPPENED
Senior Safety Staff to call 999 and ask for Ambulanceand Police.
Give description of Casualty, name, location and access onto area.
Link man sent to entry point onto area to liaise with guard and Ambulance.
Senior Safety Staffto brief Police/SOCO
Welfare Officer and Adjt informed. After the casualty has been evacuated the senior competent person is to inform the Joint Casualty and Compassionate Centre (JCCC) on 01452 519951 and take advice on further action. Under no circumstances is anyone else to be informed until the Chain of Command has reacted as required.
- First Aid Rep. It is recognised that the safety staffare not subject matter experts; they are however the nominated points of contact for medical issues and will maintain the medical pack.
- Hospitals. Contained in the table below are the contact details of nearby medical facilities.
Serial / Name / Contact No
1 / Bordon Medical centre or FrimleyParkHospital / 94260 4113 or
01276 604604 ext 4113.
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