The West Long Branch Board of Education invites applications from interested Architects to provide architectural services as per the following:
Request for Proposal
School District Architectural Services
The West Long Branch Public School District has an annual budget of approximately $10 million and is a Pre-k through 8 district located in Monmouth County, NJ. There are 2 school buildings and a staff of about 100 serving approximately 600 students.
Award of Services
The Board of Education intends to award one contract for all architectural services as listed below. Architects may submit proposals to provide services in any or all of the service areas listed. It is anticipated that the appointment will commence on July 1, 2013 for an initial duration of approximately 6 months until the Board Reorganization meeting in January, 2014.
Description of Services
The selected architect will provide architectural services including, but not limited to the following.
- Preparation of drawings and specifications related to construction, demolition or acquisition of property or equipment by the District.
- Timely advice and consultation on emergent matters. The architect is expected to respond, at least verbally to be followed in writing, within a maximum of twenty-four hours when an inquiry is made by the Board or the Administration.
- Oversight of construction as requested.
Selection Criteria
The Board of Education will evaluate proposals using the following criteria:
1. Experience with New Jersey public school districts.
2. Availability of staff to meet the architectural service needs of the district.
3. Recommendations from current public school clients. (form provided for contacts)
4. Fee proposal. (form provided)
5. Interviews may be conducted with selected firms.
Proposal
Each architect is required to submit the following information in its proposal:
1. A list of all current New Jersey public school clients and length of service to each.
2. A list of all New Jersey public school clients that have terminated services in the past two years.
3. Background information on the architect(s) to be assigned to the West Long Branch Board of Education with copies of current architect licenses.
4. Proposed fee structure. Please provide proposed fees for a three year period. While appointment of the architect must be made annually, it is possible that re-appointment could be made on the basis of the proposal that you submit now.
5. Certificate of Employee Information Report issued by the NJ Department of Treasury for Affirmative Action purposes
6. NJ Business Registration Certificate
Information beyond the minimum requirements may also be submitted.
All proposals are to be submitted in writing and received no later than 10am June 19, 2013. Proposals are to be submitted to:
Mr. Dennis W. Kotch, School Business Administrator
West Long Branch Schools
c/o Shore Regional High School
132 Monmouth Park Highway
West Long Branch, NJ 07764
Please mark the outside of the envelope containing your proposal with “ARCHITECT PROPOSAL ENCLOSED”.
Contact Information
Public School Client Recommendation List
Architect or Firm:______
1. School District:______
Grade Organization: ______# of Students:______
Contact Name and Title:______
Telephone Number:______
2. School District:______
Grade Organization:______# of Students:______
Contact Name and Title:______
Telephone Number:______
3. School District:______
Grade Organization: ______# of Students:______
Contact Name and Title:______
Telephone Number:______
4. School District:______
Grade Organization:______# of Students:______
Contact Name and Title:______
Telephone Number:______
5. School District:______
Grade Organization:______# of Students:______
Contact Name and Title:______
Telephone Number:______
FEE STRUCTURE
Architectural Services
From July 1, 2013 to December 31, 2013
Architect or Firm:______
Please provide the hourly rate for services:
Architectural Services:______
If an annual retainer or employment by the district is proposed, please describe how it is to be structured and/or applied:
FEE STRUCTURE
Architecting Services
From January 1, 2014 to December 31, 2014
Architect or Firm:______
Please provide the hourly rate for services in each of the following categories:
Architectural Services:______
If an annual retainer or employment by the district is proposed, please describe how it is to be structured and/or applied:
FEE STRUCTURE
Architecting Services
From January 1, 2015 to December 31, 2015
Architect or Firm:______
Please provide the hourly rate for services in each of the following categories:
Architectural Services:______
If an annual retainer or employment by the district is proposed, please describe how it is to be structured and/or applied:
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