City of Elgin

Office P.O. Box 310 Fax

(580) 492-5777 Elgin, OK 73538 (580) 492-5787

MINUTES
CITY COUNCILMEETING

DATE:April 12, 2016

TIME:6:00 p.m.

PLACE:Elgin City Hall

8183 State Hwy 17

  1. Pat Croke calledmeeting to order at 6:00pm.
  2. Jeff Snow led flag salute and Invocation.
  3. Members present were Patrick Croke, Donna Shadoan,Jeff Snow, Scott Richards, and Machelle Reynolds, Clerk/Treasurer.Larry Thoma was absent. A quorum was declared.
  4. Consideration of Consent Agenda. Motion by Snow 2d by Richards, to approve allagenda items. Ayes; Croke,Shadoan, Richards, and Snow. Nays; None. Motion Carried.
  5. Discussion and possible action on items removed from Consent Agenda.N/A
  6. Recognition of visitors. Judi Boland with Lawton Constitution..
  7. Discussion and possible action concerning approval/denial of Engagement Letter from Crawford & Associates.Motion by Croke2nd by Shadoan to approve Engagement Letter from Crawford & Associates. Ayes; Croke, Shadoan, Richards, and Snow. Nays; None. Motion Carried
  8. Discussion and possible action concerning Cindy attending Court Clerk Annual Conference in Stillwater from May 16-18. Motion by Shadoan 2nd by Richards to approve Cindy attending Conference in Stilwater. Ayes; Croke, Shadoan, Snow, and Richards. Nays; None. Motion Carried
  9. Discussion and possible action concerning OMAG ballot to elect two members of the Board of Trustees for three year terms.Motion by Croke, 2d by Snow to approve election of Mary Rupp from City of Perry, and Gina Snedeker with City of Chickasha. Ayes; Croke, Shadoan, Snow, and Richards. Nays; None. Motion Carried
  10. Discussion and possible action concerning approval/denial of Commercial Lease with Oklahoma Commissioners of the Land Office. Motion by Croke, 2d by Snow to approve lease upon condition of the Attorneys approval. Ayes; Croke, Shadoan, Snow, and Richards. Nays; None. Motion Carried.
  11. Discussion and possible action concerning approval/denial of Memorandum of Understanding with the Oklahoma Commissioners of the Land Office. Motion by Croke, 2d by Snow to approve Memorandum of Understanding. Ayes; Croke, Shadoan, Snow, and Richards. Nays; None. Motion Carried.
  12. Discussion and possible action concerning reappointment of Library Board Members Jeanne Cook and Gina Hulen, both terms up in June 2016. Motion by Shadoan, 2d by Richards to approve reappointment of Jeanne and Gina. Ayes; Croke, Shadoan, Snow, and Richards. Nays; None. Motion Carried.
  13. Discussion and possible action concerning approval/denial of DVD policy for Library. Motion by Richards, 2d by Snow to approve DVD policy and to start out with donated DVD’s. Ayes; Croke, Shadoan, Snow, and Richards. Nays; None. Motion Carried.
  14. Discussion and possible action concerning changing of late fines on books at Library. Motion by Richards, 2d by Snow to approve fine fee from $.05 to $.10 late fee. Ayes; Croke, Shadoan, Snow, and Richards. Nays; None. Motion Carried.
  15. Discussion and possible action concerning Library using $2400 of State Aide money to purchase adult books. Motion by Richards, 2d by Snow to approve the use of $2400 State Aide money to purchase adult books. Ayes; Croke, Shadoan, Snow, and Richards. Nays; None. Motion Carried.
  16. Executive Session in accordance with State Statute 307B1 of Title 25 for the purpose of discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee. (Vanderpool) N/A
  17. Return to Regular Session. N/A
  18. Discussion and possible action resulting from Executive Session. Didn’t go into Executive Session, discussion and Motion by Snow, 2d by Richards to approve James Vanderpoolfrom moving on the pay scale from non-CLEET to CLEET certified step 1.Ayes; Croke, Shadoan, Richards, and Snow. Nays; None. Motion Carried.
  19. New Business.
  20. Meeting was adjourned at 6:25pm.

PASSED, APPROVED AND ADOPTED THIS _10th _ DAY OF MAY 2016:

______

Machelle Reynolds, City Clerk