REGULAR MEETING

TOWN BOARD AGENDA – JANUARY 23, 2018

PLACE:TIME:

TOWN HALL7:00 PM

“Happy New Year”

ORDER OF BUSINESS

MEETING CALLED TO ORDER

PLEDGE TO THE FLAG

SUPERVISOR’S PROCLAMATIONS & REPORTS

ROLL CALL

TOWN BOARD REPORTS

APPROVAL OF THE MINUTES

Approve the minutes of the November 27, 2017 Special Meeting and of the December 5, 2017 Regular Meeting.

PUBLIC HEARINGS

1. Public Hearing to consider Agreements with various fire departments with respect to fire protection services (Continental Village Fire Department, Montrose Fire Department and the Village of Croton.)

a) Close Public Hearing

b) Adopt a Negative Declaration

c) Adopt Resolutions

HEARING OF CITIZENS – AGENDA ITEMS ONLY

BID REPORTS

Town Board Agenda

January 23, 2018

Page Two

REPORTS

For the month of December, 2017 from the Office for the Aging, Town Clerk, Receiver of Taxes, Purchasing Dept. and the November 2017 Receiver of Taxes.

2017 Annual Report from the Town Clerk and Receiver of Taxes.

OLD BUSINESS:

Receive and File the following:

  1. Report from the Director of DES with respect to Robbie Rd. speed hump request.

NEW BUSINESS

Receive and File the following:

  1. Letter from Nora Hildinger and John Matthews with respect to an existing shed and deck on a Town right of way. Refer to Legal and DES and DOTS.
  1. Receive and File Notice of Completion of Final Environmental Impact Statement from NYSDEP for Project: Water for the Future and refer to DOTS and DES.

Resolutions:

  1. Resolution to appoint an Economic Development Consultant: AKRF, Inc.
  1. Appoint the members to the following:
  1. PRC Advisory Board
  1. Town Safety Committee
  1. Architectural Review Council
  1. Alarm Appeals Board
  1. Resolution to appoint Frank Farrell the Deputy Town Supervisor for the year 2018.

Town Board Agenda

January 23, 2018

Page Three

  1. Reappoint Chairwoman Loretta Taylor and Vice-Chairman Tom Bianchi of the Planning Board.
  1. Reappoint David Douglas as ZBA Chairman and Wai Chin as ZBA Vice-Chairman.
  1. Adopt the salary resolution for Town employees for the year 2018.
  1. Appoint the Town Attorney, Town Comptroller, and the Director of Technical Services as Town Officers; and authorize employment contracts with respect to same.
  1. Resolution approving a separation agreement for retired deputy town attorney.
  1. Authorize various employment contracts with respect to non-union employees.
  1. Appoint Town Board Liaisonfor solar energy issues.
  1. Appoint Town Board Liaison to Shared Services Task Force and staff members to serve with the Supervisor as Chairperson.
  1. Appoint the following:
  1. Dani Glaser as the Town Consultant to assist with Green Team/Energy Conservation/Sustainable Issues.
  1. EFPR Group LLP (CPA’s) as Town Auditors
  1. Election Coordinator and Local Liaison with Westchester CountyBOE.
  1. Bingo Inspector
  1. Town Board Liaisons to Departments
  1. Registrars with respect to Vital Statistics.
  1. Safety National Insurance as the Excess Workers’ Compensation Insurance Carrier.

Town Board Agenda

January 23, 2018

Page Four

  1. Triad Group LLC as Manager of Town of Cortlandt Self-Insured Workers’ Compensation Fund.
  1. Purchasing Director
  1. Adopt the following:
  1. Rules of Procedure for the Town Board Meetings
  1. Designate the 2018 Official Newspaper and alternates.
  1. Designate the 2018 Depositories
  1. Designate the Supervisor and Human Resource Coordinator as authorizing authorities to execute all Civil Service Forms.
  1. Set the mileage reimbursement for Town Officials and employees.
  1. Purchasing Manual for 2018.
  1. Authorize Town Officials to attend the Association of Towns training sessions in February in NYC: and designate the voting delegate and alternate.
  1. Authorize the Supervisor to execute the following 2018 Agreements and/or Contracts:
  1. All contracts on behalf of the Town Awarded by the Purchasing Department.
  1. Applications for pool and concession permits
  1. Applications for State Aid for Youth and Senior Citizens.
  1. Agreement with WestchesterCounty with respect to Youthful Drug Abuse Prevention Program funding.
  1. Agreement with the City of Peekskill covering Nutrition Meals under Title 3C of the Older Americans Act.
  1. Inter-Local Agreements for Nor-West Regional Services.
  1. All nutrition contracts.

Town Board Agenda

January 23, 2018

Page Five

  1. Agreements with respect to covering shared equipment.
  1. Agreement with the Villages covering Freon Disposal.
  1. Agreement with the Villages authorizing the Town Purchasing Director to advertise bids on behalf of the Villages.
  1. All Personal Service Contracts.
  1. Authorize Agreements with Peekskill Community Volunteer Ambulance Corps., the Village of Croton on Hudson and Cortlandt Volunteer Ambulance Corp. with respect to calls within the Town of Cortlandt.
  1. Authorize the Supervisor to execute contracts with WestchesterCounty with respect to CDBG projects for 2018.
  1. Authorize an Intermunicipal Agreement with WestchesterCounty with respect to remote access to land and legal records.
  1. Purchase an LED Gateway sign for Town of Cortlandt notices.
  1. Purchase of a battery-operated electric vehicle for DES. ($26,584)
  1. Authorize a GIS Contract extension.
  1. Adopt the 2018 IT Security Policy.
  1. Resolution items from Director of DES:
  1. Authorize the replacement of HVAC controls for the Community Center (est. $21,600.).
  2. Award Traffic calming study for Trolley Road/Kings Ferry Road (and include Sprout Brook Road) to Maser Consulting for $13,000. with as needed contingencies.
  1. Resolutions from Director of DOTS:
  1. Authorization for DOTS to apply for grant funding through the Hudson River Estuary Program to continue water quality studies for LakeMeahagh and Wallace Pond/Westchester Lake.

Town Board Agenda

January 23, 2018

Page Six

  1. Authorize the Director of Technical Services to enter into an agreement with Weston and Sampson for consulting services for the design services for the DES consolidated headquarters in the initial amount of $224,000.
  1. Phase 1 – program planning, conceptual design and presentation ($50,000.)
  2. 2D and 3D renderings of land use and elevations
  3. 3 concepts total/final selection by the Town Board
  4. Phase 2 – Preliminary design, estimate and scheduling ($174,000.)
  5. Long form EAF/supplemental studies
  6. Preliminary floor plans, elevation, building material, SWPPP, utility, IT needs and equipment fit out.
  1. Retroactively approve consulting services for Phase I environmental site assessment for 167 Roa Hook Road in the amount of $7,000. to LBG Engineering Services, P.C.
  1. Authorize DOTS to execute a surveying contract with Badey & Watson Engineering and Surveying P.C. to complete necessary mapping for filing of the Sprout Brook Park wetland mitigation conservation easement in accordance with the requirements of the Army Corp of Engineers permit.
  1. Not to exceed $10,000. (Proposal for $9,120.)
  1. Authorize DOTS to enter into a 5-year monitoring agreement with Paul J. Jaehning for the wetlands mitigation site constructed with the Sprout Brook Park multi-purpose field in accordance with the requirements of the Army Corps of Engineers permit.
  1. 2017 End of the Year Report $2,660.
  2. 2018-2021 Annual Report $1520/year
  3. Total Cost $8,740.
  1. Release of the $2,500 maintenance security (PB6-16 Dr. Robert T. Gold).
  1. Authorize an Intermittent Leave of Absence for a DOTS-Engineering employee.
  1. Authorize an Intermittent Leave of Absence for two (2) DES Employees.
  1. Authorize a 12 Week Leave of Absence for DES Employee.

Town Board Agenda

January 23, 2018

Page Seven

  1. Appoint John Schembari to the title of Assistant Building Inspector from the Civil Service List.
  1. Authorize a salary change for Carol Pergola, PT employee in the MurielH.MorabitoCommunity Center.

ADDITIONS TO THE AGENDA

BUDGET TRANSFERS

REPORTS FROM VARIOUS DEPARTMENTS

REPORTS FROM STANDING & SPECIAL COMMITTEES

SECOND HEARING OF CITIZENS

ADJOURNMENT

NEXTTOWN BOARD MEETING

February 13,2018- 7:00 pm – Town Hall Web Site address: