TOURISM CORPORATION OF GUJARAT LTD.

(A Government of Gujarat Undertaking)

TECHNICAL BID

BID
DOWNLOADING / From 23/07/2014 to 13/08/2014 up to 3.00 pm
PRE-BID MEETING / 30/07/2014
at 3.00 PM
LAST DATE OF
ONLINE BID
SUBMISSION / 13/08/2014
Up to 3:00 PM
LAST DATE OF
PHYSICAL
DOCUMENT
SUBMISSION / 13/08/2014
Up to 3:00 PM
DATE OF TECHNICAL BID
OPENING / 13/08/2014
at 4:00 PM
DATE OF
FINANCIAL BID
OPENING / Date Place and time shall be
intimated separately
TOURISM CORPORATION OF GUJARAT LTD.
Nigam Bhavan, Sector 16 ,
Nr. GH 4 ½ Bus Stand,
Gandhinagar,
Ph. No. 079-23245119-20
fax No. 079-23245121
Website: -

TOURISM CORPORATION OF GUJARAT LTD.

(A Government of Gujarat Undertaking)

Volume-I

Pre- Qualification

Technical Bid

Turnkey work of Design, Supply, Installation, Testingand Commissioningof Laser Show with HD projection on Aqua Screen, Sound System, Light effects, Pyro Color Flame & Musical Fountains including related Civil, Mechanical, Structural & Electrical work at New Gomti-Ghat, Dwarka, Gujarat, India.

TOURISM CORPORATION OF GUJARAT LTD.
Nigam Bhavan, Sector 16 ,
Nr. GH 4 ½ Bus Stand, Gandhinagar- 382 016
Phone: 91-79-23222523, 23225447
Website: -

NAME OF WORK: Turnkey work of Design, Supply, Installation,Testingand Commissioningof Laser Show with HD projection on Aqua Screen, Sound System, Light effects, Pyro Color Flame & Musical Fountains including related Civil, Mechanical, Structural & Electrical work at New Gomti-Ghat, Dwarka, Gujarat, India

INDEX

Section / Description / PageNo.
1 / Introduction
i / Preamble And Background
2 / Scope of Work
i / EXPRESSION OF INTEREST of work in Brief
ii / Details Notice Inviting Online Tender
iii / TenderDates
iv / TenderTermsConditions
3 / Pre –Qualification(Eligibility)CriteriaofBidders Documentstoupload
I / Annexure 1 to 20
ii / Annexure – B (Formats for submission of Details)
iii / Annexure–C (Case Studies)
iv / Special Conditions
4 / Preparation Of Proposal
5 / Guidelines For Submission Of EOI
6 / Technical & Financial Bid Opening And Evaluation
7 / Terms of Payment
8 / Additional Information
9 / Time Lines
10 / Drawings of Proposed Site

SECTION – 1

PREAMBLE:

Dwarka town, the headquarters of Okhamandal taluka is located in the extreme west of the Saurashtra peninsula, on the Arabian Sea at a height of 6.7 m above mean sea level. It is located at 22 22’ N latitude, 69 05’ E longitude.

Dwarka is one of the four divine abodes (dhams) by which the Hindus signify the spiritual boundaries of India. Dwarka is one of the sacred sites of India as Saptapuri. Dwarka is also the site of one of the 12 Jyotirlingas in India. Shri. Adi Shankaracharya is believed to have visited Dwarka in 9th Century AD and established a Shardapeeth.

Dwarka is bound on the south by the Gomti Creek, on the west by the Arabian Sea and on the northern and eastern sides by a belt of sandstone formations. The town is at 6.7 m above MSL altitude. Temple and the walled are located on the highest mound, which is 14.00 m above the sea level. The area around Ravla Lake (now dried) is a low-lying area. The soil is generally derived from trap rock, as the geographic formation is of volcanic origin. The soils here are classified as alluvial, black, light brown and alkaline.

BRIEF HISTORY

HISTORY AND EVOLUTION:

History of Dwarka dates back to 5200 years, when Lord Krishna fled from the battle against Jarasandh and settled in Dwarka and earned the name “Ran- Chhod”. There occurs a vivid description of the town of Dwarka in Skanda Purana of Mahabharata. It was also called Dwaramati, Dwarawati, and Kushsthali. Architectural style of main temple indicates that it was built approximately 1200 years ago, during the Solanki Dynasty.

2nd century to 6th century: After the decline of the Yadav power, the Kalas or Vaghers were in control of Okhamandal.

6th century AD: Conquest of Okhamandal by Chavdas.

8th century AD: Adi Shankaracharya visited Dwarka.

Middle of 13th century to beginning of 19th century: Okhamandal subsequently passed into the hands of Hindu and Muslim rulers.

1804 AD: Okhamandal captured by British.

1817 AD: Okhamandal was handed over to the Gaekwad of Baroda.

1949 AD: Merger of Baroda State (Okhamandal a part) in Bombay State.

1959 AD: Inclusion of Okhamndal in Jamnagar district.

Geographical and topographical elements resulted in the settlement.

With temple and development of trade and port activity the settlement grew within the fortified town. To describes Dwarka as an island in 19th century.

The island joined with the main land. The temple was well established and prosperous to support the community. During 700-775 AD Adi Shankaracharya visited Dwarka and established Sharada Peeth. The Ghats developed, with various chatris and shrines built around them.

With the densification of the area within the fortified walls, the areas outside the wall developed. The Sudras occupied area from East gate to Pathan Chowk. Dharamshalas and temples came up in the west.

With railway line in 1910 AD, the Dwarka was directly connected with the other major centers throughout the country and hence gained in importance.

The temple and the settlement, within the fortification form the focus of the Old city. It is located on 14 m high mound above sea level. The town was fortified primarily for protection. The pockets between the Ghats and the temple consist primarily of religious, institutional buildings. Residential density is as high as 300- 350 persons/ ha. Four gates mark the limits of the old city, Eastern Gate, Kharwa Gate, Market Gate, Bramha Kund Gate.

BACKGROUND:

Tourism Corporation Gujarat Limited. – A Govt. of Gujarat Undertaking is engaged in creation and implementation of various Laser Show within the state.

The projects are mainly sanctioned from Department of Tourism, Govt. of Gujarat. These projects are sanctioned to TCGL on turnkey basis and the sanctioned funds are transferred directly to TCGL in advance for which the expenditure is booked in the books of accounts of TCGL, Govt. of Gujarat and the utilization certificate is submitted to the Ministry after completion of the projects. TCGL, being Government of Gujarat Undertaking, is getting the projects implemented as per the Government procedures and guidelines.

Tourism Corporation Gujarat Limited has been engaged to implementation of Laser Show. TCGL requires the services of well established, experienced agency/Creative Director for conceptualization, design and implementation of the Laser Show on turnkey basis as per the scope enlisted in the EOI document and as per the details given below:

Name of Work:Turnkey work of Design, Supply, Installation,Testingand Commissioningof Laser Show with HD projection on Aqua Screen, Sound System, Light effects, Pyro Color Flame & Musical Fountains at New Gomti-Ghat, Dwarka.

Pre-Qualification for EOI is invited for implementation of Laser Show on turnkey basis from companies, proprietors, based on the competitive and lowest based rate offers in two envelopes system i.e.

DOCUMENTS COMPRISING THE BID (Two Bid System)

The bid prepared by the bidder shall comprise the following documents:

a)EMD and EOI Document Fee (physical as well as scanned copy online)

b)Pre qualification details

c)Technical Bid Folder (physical submission of forms only sufficing the requirement and supporting documents)

d)Financial Bid folder (online only)

The single envelope containing documents (a), (b) & (c) as mentioned above should reach TCGL office on or before 13/08/2014 up to 3:00 PM.

Total Project cost: Rs. 24,49,68,050/-

Completion time: Six months from the 7thday of issuance of Letter of Intent/award or from the date of handing over of the clear site whichever is later.

Interested firms/individual should have experience in:

  1. Mounting of Laser show equipment or similar works.
  2. A mega permanent installation on heritage monuments, world heritage sites projects involving aesthetic and creative light features with sound and musical effects by various equipment & laser shows.

Interested firms/individuals willing to undertake the work including system integration etc. should submit the offer in two-bid system.

MEMORENDAM
1 / Title for Expression Of Interest / : / Turnkey work of Design, Supply, Installation, Testing and Commissioning of Laser Show with HD projection on Aqua Screen, Sound System, Light effects, Pyro Color Flame & Musical Fountains including related Civil, Mechanical, Structural & Electrical work at New Gomti-Ghat, Dwarka, Gujarat, India.
2 / Ref. No. / : / TCGL/L&S/11/2014
3 / EOI Type / : / Pre-qualification cum EOI Document notice on turnkey basis
4 / Type of Bidding / : / Online – Two bid system (e-tendering).
5 / Project Cost / : / Rs. 24,49,68,050/-
6 / EMD Value / : / Rs 24,50,000/-
7 / Tender fee / : / Rs 18,000/-
8 / Last Date & time of submission / : / 13/08/2014 up to 3.00 pm
9 / Date & time of opening / : / 13/08/2014 at 4pm (Technical Bid)
10 / EOI Validity / : / 120 Days
11 / Security Deposit / : Equi. to 2.5% of contractvalue in Form of Fixed Deposit in favor of Tourism Corporation of Gujarat Limited
12 / Retention Money / : / 5% in form of Bank Guarantee and Equi. To 2.5% of contract value will be deducted from each running bill including final bill
13 / Pre-Bid Meet– Date / : / 30/07/2014 at 3 pm
14 / Penalty For Delayed / : / 0.05% of contract value per day but maximum up to 5% of contract value.
15 / Period Of Maintenance And General Defects Liability Period / : / 1 years from the date of completion of the project.
16 / Project Consultant / : / Mr. N. J. Naidu
Managing Director
Rhino Engineers Pvt. Ltd.
Ahmedabad.
Mail ID:
15 / Place Of Opening Of Bids / : / Tourism Corporation of Gujarat Limited, Nigam Bhavan, Sector 16 ,Nr. GH 4 ½ Bus Stand, Gandhinagar-382016

Stages for release of Retention Money:

  1. At the end of successful completion of 6 Month : 50% on production of certificate from Architect/EIC/ PMC
  2. At the end of successful completion of 1 Year : 50% on production of certificate from Architect/EIC/PMC

1

SECTION –2

SCOPEOFWORK

Overview of Project Scope

2.1The prime bidder is required to carry out the above project on turnkey basis for proper integration and operation of the complete system including related civil, structural, Mechanical, Structural and electrical works. Bidders have to submit system architecture design data base presentation for proposed turnkey project.

2.2The Scope of work would include: Designing, Supply, Testing, Installationand Commissioningof all project deliverables. Any cutting/modification/removal/re-installation in the existing structure, prior permission to be taken from the department. The OEM or Authorized System Integrator shall have to provide details on size and fixing arrangement of the equipment. The OEM or Authorized System Integrator would also have to liaise /coordinate with other Govt., trust, authority, architect, PMC, contractor for getting the same done as per site requirement.

2.3 The OEM or Authorized System Integrator will carry out Site Acceptance Test, Final acceptance test for the entire solution, Training, Documentation, Warranty and after completion of free maintenance period, maintenance for the period of minimum (5) Five years and maximum (15) Fifteen years subject to extension.

2.4The OEM or Authorized System Integrator shall act as single point of contact to organize and manage the entire project - including design, supply, installation, testing and commissioning of all required hardware, software, accessory items like cable, connector including related civil, structural, Mechanical, Structural and electrical works etc. as per project requirements and for the equipment supplied.

2.5 If the offers received are without OEM or Authorized System Integrator having carried out site visit / survey, it would be considered that the OEM or Authorized System Integrator has understood the requirement fully and shall comply with the functional requirements of the offered system including the scope of work / services in totality at their own risk and cost.

2.6 The OEM or Authorized System Integrator shall provide warranty and maintenance support of entire system for 5 years from the date of Final Acceptance Test (FAT).

Proposed Turnkey work of Design, Supply, Installation, Testingand Commissioningof Laser Show with HD projection on Aqua Screen, Sound System, Light effects, Pyro Color Flame & MusicalFountains including related Civil, Mechanical, Structural & Electrical work at New Gomti-Ghat, Dwarka Gujarat, India.

The listed components are the general guidelines for the solution. The turnkey project to be set up must comprise of state of the art of hardware equipment and software with collectively offering high uptime.

The budget for the project is Rs. 24,49,68,050.00and is to be completed in six months time from the date of issuance of work order/EOI or from the date of handing over of the clear site whichever is later.The project includes the major components other than the basic requirement as listed below:

Visualizing & making the script by TCGL Agency

Partially Voice over will be arranged by TCGL Agency

Mixing, Programming and Art Production by the Bidder

The duration of content should not be less than 30 minutes.

Basic Requirements:

(The bidder must visit the site. The design proposal will be approved by the employer.)

  1. Project related required Civil, Structural, Mechanical, Structural and Electrical Work.
  2. Related props installation for required technologies.
  3. Required Water Storage & recycling arrangement.
  4. Administrative & Ticketing Blocks.
  5. Waiting Launch for visitors and tourists.
  6. Entry & Exists arrangements for visitors and tourists.
  7. System Control Room.
  8. Operating & Technical staff residing arrangements.
  9. Electric power permission, connection, distribution, lighting and cabling etc.
  10. Acoustic Diesel Generating set as backup power for complete installation.
  11. UPS power protection to hi-end sensitive products
  12. Sound and Lights mounting arrangements.
  13. All other project design base items.
  1. Laser Show with HD projection on Aqua Screen
  2. Digital Data Controller: Should accept & store encoded data of reqd. show.
  3. 2 or more nos. of Aqua Screens (22 meter dia minimum), which should be able to function satisfactorily in saline water.
  4. 2 or more nos. of High powered projectors (20K ANSI Lumens minimum).
  5. Laser Projection System: Solid state Green &RGB Multi colour beams.
  6. Research and designing show concept.
  7. Visualizing & Dramatization of the script in first language.
  8. Content and art production.
  9. Partially voice over will be arranged by TCGL Agency.
  10. Mixing, Programming and Art Production.
  11. Arranging music (original score), recording, mixing, re-mixing.
  12. The duration of content should not be less than 30 minutes.
  13. Final system integration &soft commissioning of the project.
  1. Sound Reinforcement System:
  2. Sufficient line array/speakers as out file accompanied by subs.
  3. Power Amplifiers & processors, microphones.
  4. Digital Fibber Optic Snake cable connections.
  5. Required hi-end systems for best show sound performance.
  1. RGB LED Light surface and underwater effects
  2. Sufficient lights effects.
  3. LED RGBW Wash/Par lights.
  4. LED RGBW Underwater lights.
  5. Required DMX controllers.
  1. Pyro Color Flame System
  2. Pyro devices should be fired over and over again.
  3. Column of flame between 30 feet minimum.
  4. The systems should shoot as high as 75 feet.
  5. It should have license to shoot flames from regulations governing body.
  6. The colors include: purple, blue, green, yellow, orange, and red.
  7. Required DMX controllers.
  1. Musical Fountains
  2. 16 or more nos. with minimum 32 metre spanning
  3. Minimum 2 meter pitch with swinging, fixed and brackish type.
  4. Nozzle, pump & pipe material stainless steel 304.
  5. Installationonthefloatingtanksstainless withanti-corrosion painting.
  6. Digital control fountainswing water features
  7. Digital nozzle should swing and go round in 360 degree
  8. Able to operate Multimedia/Music/ Program Control / Classic Static etc.
  1. Other Facilities:
  2. Advance facilities for online booking.
  3. Related websites and maintenance.
  4. Display of promos/show clips etc. on site LED Screens/Video walls.

Note:

  1. The above mentioned requirements for the show are indicative and bare minimum; however bidder has liberty to offer the best of industry installation.
  2. The cost comparison will be based on bare minimum requirement as mentioned in EOI document; hence no extra payment will be made for additional technology, equipment and the show content.
  3. The price bid will be evaluated at par with other bidders offer, any argument or submissions or claim of rights will not be entertained.
  4. Complete system installation design should be full proof &protective against corrosion, dust, rain water and electric leakage current.

Details Functionalities:

The project includes the following major components:

  1. Civil, Structural, Mechanical, Structural & Electrical Work:
  2. Bidder to visit the site before submitting offer at their own expenses.
  3. Required water storage arrangement by making a bund or check dam on the river.
  4. Recycling of water, necessary arrangement to be designs & executed.
  5. Rigs, Truss, Structure, Props or any other required mounting arrangements for Water Screen, Projectors, Fountains & piping, pumps, nozzles, lighting, sound system and pyro flame system.
  6. Administration Blocks, Ticketing Block, Waiting Launch, Entry/Exit arrangements, Viewers gallery, Control room, Residence blocks for technical & operating staff to be designs and executed.
  7. Obtain required electrical power load from local state electricity company and comply required norms.
  8. Required setup for power distribution with relative cabling etc.
  9. Supply and providing required UPS and Acoustic D.G. sets to be installed as back power to the complete system.
  10. For approval purpose, related complete layouts to be submitted.
  11. Administration block, ticketing block, all other related design data including visitors seating arrangement, control room design to get approval from TCGL and ASI/Trust.
  12. Seeking necessary approvals (what so ever) from the work related appropriate authority will be in scope of work of bidder, however department will assist for the approvals.
  13. CRZ(Coastal Regulation Zone), Environment statutory requirements, ASI and local govt. department approvals are must and will be obtained by the bidder however department will extend assistance to sought required approval from various govt. bodies.
  1. Content and Art Production:
  1. Research and concept towards the Laser Show to be implemented in consultation with TCGL’s agency.
  2. Dramatization of the script in first language, seeking approval from the appropriate authority & in consultation with TCGL’s agency.
  3. Partially voice over will be arranged by TCGL’s agency.
  4. Bidder should arrange music (original score), recording, mixing, re-mixing, etc. in consultation with TCGL’s agency.
  5. Bidder will do the final production of show in consultation of TCGL’s agency,
  6. Visualizing the content as per the concept with consultation of TCGL’s agency.
  7. Creating the content (Should not differ from History/ASI declarations)
  8. The duration of content should not be less than 30 minutes.
  9. All content must get approval from TCGL & ASI.
  10. Submission of necessary documents in form of hard/softcopies.
  11. The content need to be changed every six months of operation and it should be made with minimum two versions so that same can be changed after given interval of time splits as directed by TCGL.
  1. Research and concept towards the Laser show to be implemented in consultation with TCGL’s agency.
  2. Dramatization of the script in first language, seeking approval from the appropriate authority & in consultation with TCGL’s agency.
  3. Partially voice will be arranged by TCGL’s agency.
  4. Bidder should arrange music (original score), recording,mixing, re-mixing, etc. in consultation with TCGL’s agency.
  5. The bidder, in consultation of TCGL’s agency, will do the final production of show.
  1. Content and Art Production:Visualizing the content as per the concept with consultation of TCGL’s agency.
  2. Creating the content (Should not differ from ASI declarations)
  3. All content must get approval from TCGL& ASI.
  4. Submission of necessary documents in form of hard/softcopies.
  1. The content need to be changed every six months of operation and it should be made with minimum two versions so that same can be changed after given interval of time splits as directed by TCGL.
  1. Viewers gallery, Control room:
  1. Bidder to visit the site before submitting EOI Document offer at their own expenses.
  2. Layout and plans of viewer’s gallery and control room should be submitted by bidder for approval.
  3. The cost of all the arrangement for viewer’s gallery and control room will be in scope of the EOI Document work.
  4. Viewer’s gallery & control room design should beapproved by TCGL and ASI/Trust.
  5. Seeking necessary approvals (what so ever) from the appropriate authority will being scope of work of bidder.
  6. Execution of works for the viewer’s gallery and the control room as per the concept perceived.
  1. Languages
  1. Translation of dramatized show scripting Hindi & English language only.
  2. Arrange music (original score), recording,mixing, re-mixing, and tracking in consultation with TCGL/their agency by the bidder.
  1. Hardware

a.Location & installation of Hardware should be TCGL & ASI/Trust approval.