Touchstone-Leeds

TOUCHSTONE-LEEDS

JOB DESCRIPTION

FINANCE CLERK

Grade:NJC scale 3

Hours:25 per week

Responsible to:Finance Officer

Employing body:Touchstone -Board of Trustees

Base:2-4 Middleton Crescent, Leeds, LS11 6JU

PURPOSE OF THE JOB

As part of the finance team you will work closely with the Finance Officer, who has responsibility for the operation of finance systems, to ensure the smooth and accurate day-to-day operation of Touchstone’s financial and accounting systems. This will include data input, reconciliation, filing and dealing with queries.

1KEY TASKS

1.1To work closely with the Finance Officer in the operation of Touchstone’s financial and accounting systems. In particular:

1.2To operate the purchase ledger and purchase ordering system by:

1.2.1Registering incoming invoices and distributing to the relevant manager for authorisation;

1.2.2Inputting authorised invoices into the purchase ledger and ensuring the correct nominal posting;

1.2.3Preparing weekly payment runs and, after authorisation, processing the run, preparing cheques for signature and sending out;

1.2.4Progress chasing invoices that have been registered but not returned or which have been queried;

1.2.5Dealing with queries from suppliers.

1.3Completing bank reconciliations at least monthly.

1.4To maintain Touchstone’s approved suppliers list.

1.5To maximise value for money application of Touchstone’s funds, including identifying inefficiencies and waste, recommending alternatives and monitoring improvement.

1.6To manage your workload to ensure that all routines are completed in an orderly and timely fashion

2.GENERAL

2.1To undertake out of hours and weekend work as required by Touchstone.

2.2 To be inducted, supervised, performance monitored and appraised in line with the organisation’s performance management policies and procedures.

2.3 To be responsible for personal learning and development where appropriate and undertake training, both mandatory and optional, to increase knowledge, skills and awareness

2.4To attend Meetings (as required) e.g. Staff Team Meetings and other relevant meetings and prepare information in accordance with organisational requirements.

2.6 To ensure that Touchstone’s policies and procedures are adhered to.

2.7 To be responsible for promoting the work and services of

2.8 To provide general information about Touchstone and its work to all those who may be interested and to stakeholders.

2.9 To implement the Organisation’s policies, procedures and practices and, to comply with the aims of Touchstone at all times; to be committed to and implement Touchstone’s Equal Opportunities Policy and to promote this with staff.

2.10 To be aware of and employ the general practices of Touchstone’s Health and Safety policy and ensure these are adhered to at all times

2.11 To ensure information is dealt with in accordance with Touchstone’s policies around Confidentiality, Communications, Internet, Email and Telecommunications and steps are taken to ensure that confidential information is secure e.g. service user data.

2.12 To undertake any other duties as directed by your Line Manager that may reasonably fall within the scope of the post

February 2016

S:\Finance\DATA\EWL\Job Descriptions\Finance Clerk Draft job description(19JAN09).docx