email: l. No. 01283 552784
4th July 2011
To: The Mayor and Members ofAshby Woulds Town Council
Dear Councillor
I hereby summon you to attend a meeting of Ashby Woulds Town Council which will be held on Monday,11th July 2011 at 7pm in the Council Chamber, Moira Replan, 17 Ashby Road, Moira to transact the following business.
Yours sincerely
Andrea Robinson
Town Clerk
AGENDA
Apologies for absence
Declarations of interest - under the Code of Conduct members are reminded that in declaring an interest you should make it clear the nature of that interest and whether it is ‘personal’ or ‘prejudicial’.
Members are reminded that any changes to their Registers of Interest need to be reported to the Monitoring Officer within 28 days.
1.MINUTES
To approve as a correct record the minutes of the Meeting held on 13th June 2011.
Appendix A
2.PUBLIC QUESTION SESSION
(Members of the public should note that it is not possible to debate matters raised under this item. Questions must be addressed to the Chairman of the meeting).
3.POLICE MATTERS
To consider any matters which may be raised by members of the Police.
4.CLERK’S REPORT
To receive the Clerk’s report advising members on the position of various matters.
Appendix B
5.CORRESPONDENCE
The Clerk to report on any items of correspondence received and not dealt with elsewhere on the agenda. Appendix C
6.PARISH PLAN
To receive an update from the parish plan group.
7.ALBERT VILLAGE/ALLOTMENTS
To receive an update from the working party.
8.COMMUNICATIONS
To receive an update from the Communications Committee.
9.MOIRA FURNACE FOLK FESTIVAL
To consider and approve hire of Measham Road facilities and use of car park.
10.MOIRA YOUTH CLUB
To receive an update on the lease to the Youth Club.
11.DELEGATED POWERS DURING THE SUMMER RECESS
To approve the delegation of powers during the summer recess to the Town Clerk, Mayor and Deputy Mayor.
12.GRANTS
To consider a request for a grant from Mrs Reid
13.FINANCE
13.1The Clerk to report on the Council’s current financial position.
13.2To receive an update from the Finance Committee.
13.3To receive and approve Statement of Internal Control and Effectiveness of the system of internal audit
Appendix D
13.4To authorise July payments set out in the attached list. Any additional paymentsreceived since the agenda went to print will be reported at the meeting. Appendix E
14.RECREATION GROUNDS AND LEISURE FACILITIES
14.1To receive reports from councillors for their grounds inspection areas and to consider the recommendations contained therein.
14.2The Clerk to reports on any items raised by the grounds maintenance contractor.
14.3To consider progress and any other matters arising in connection with recreation grounds and leisure facilities
14.2.1 Holly Close
To receive an update on infil of ditch.
14.2.2 Moira Village Hall Access Improvements
To receive an update on improvement works.
14.2.3 Grounds Inspections Annual Review
To confirm dates for annual inspections and grounds improvements committee.
15.PLANNING CONSULTATIONS
15.1Consultations
11/00247/FUL – Plot 3 The Woodlands, Bath Lane, Moira
Erection of double garage (including log store and tractor store) and single storey extension to form conservatory and retention of amended fenestration layout and altered and enlarged utility room.
2011/l520/07- Moira CP School, Blackfordby Lane, Moira
Construction of new four classroom building and covered walkway link, removal of existing mobile unit and the provision of additional hard play area.
15.2Permissions
11/00308/FUL –78 Spring Cottage Road, Overseal
Erection of a detached garage with storage in roof space
15.3Refusals
None.
16.DISTRICT COUNCIL
Toconsider any matters to be put before the District Council.
17.COUNTY COUNCIL
To consider any matters to be put before the County Council.
18. OUTSIDE BODY REPRESENTATIVES
To receive reports from any members who have attended meetings of outside bodies since the last meeting of the Town Council.
19.DATE OF THE NEXT MEETING
In accordance with established practice, the date of the next meeting will be Monday, 12th September 2011.
Awtc Agenda–July 20111