TO:Student Applicants, Japan Study Program for 2013-2014

UNIVERSITY OF PUGET SOUND

DATE:October 2012

TO:Student Applicants, Japan Study Program for 2013-2014

FROM:Judy Tyson, Program Advisor

SUBJECT:Application Process

The Japan Study Program is available to students at the University of Puget Sound through an agreement with EarlhamCollege, which houses the administrative office of the program. Puget Sound students may apply for this study-abroad program only through the University of Puget Sound, by the stated deadline (December 1, 2012). All application materials, including letters of reference, are due by the deadline at International Programs, Howarth 215, CMB 1055.

Attached to this memorandum are materials for your use in applying for the Japan Study Program operated out of EarlhamCollege for the Great Lakes Colleges Association (GLCA) and AssociatedColleges of the Midwest (ACM):

Statement of Procedures

Application forms

Program brochure

Please read these materials with care and also review the information provided below.

1.The program involves ten months of study/travel, beginning in September 2013 and continuing through the middle of July 2014.

2.The central activity of the program is course work at the School of International Liberal Studies, WasedaUniversity, Tokyo. Any UPS student accepted for the program will register at EarlhamCollege, which later will provide an official transcript. A faculty member from a GLCA/ACM college will be the resident director in Tokyo. Students will live with Japanese families, as arranged by the program staff; and during the winter break the program includes a cultural practicum.

3.Although the program allows participation by students who have had only one term's work in the Japanese language, the program best serves students with Japanese-language study well under way. The International Division of Waseda University has formally approved a minimum GPA requirement of 3.0.

4.Costs are still unknown for 2013-14 but the fee will be equivalent to a full year of tuition/fees at Puget Sound, on campus housing and 2/3 board. Not included in the program fee are additional meals, personal expenses and travel. For the academic year 2012-13, UPS students were charged $50,640. The 2013-2014 fees will be announced in late February 2013 when UPS charges are approved by the Board of Trustees. Earlham program staff can assist you with flight arrangements.

Some Particulars

(1)The Waseda Program is a Puget Soundsupported program. Institutional aid from Puget Sound up to your demonstrated need, as determined by your FAFSA form,will apply to this program. If you qualify for need-based aid you may be eligible for additional scholarship funds (i.e. Gilmanor Trimble scholarships). Contact International Programs or Asian Studies for information on these scholarship funds.

(2)Academic credit as a result of this program normally is the equivalent of that of a full academic year on campus. Your courses will be evaluated by the Puget Sound course evaluator in the Registrar’s office as part of the application process.

(3)Letters of recommendation must bereceived by the International Programs office, University of Puget Sound, by December 1, 2012.

Timetable

Tuesday, October 23, 2012: Informational Meeting

Friday, November 30, 2012: Completed application forms due in International Programs, Howarth 215.

Mid December: Screening by the Puget Sound Study Abroad Selection Committee.

Mid December: Results of Puget Sound screening announced.

By January 1, 2013: successfully screened applications sent to the Japan Study Office at Earlham for continuation of the application process.

Attachments

UNIVERSITY OF PUGET SOUND

JAPAN STUDY PROGRAM SELECTION PROCEDURES

The Japan Study Program is an eleven-month program held primarilyatWasedaUniversity in Tokyo. As a rigorous physical, emotional, and intellectual challenge, the program demands of each student a commitment to a full academic undertaking, health and stamina, and the ability to cooperate with fellow students, the faculty director, foreign faculty, and nationals of the host countries. Evidence of good citizenship is a requirement for all applicants. Application to the program, therefore, should be made only after careful consideration of these personal requirements. Normally, those entering their junior and senior years will be given preferences over those who will be sophomores. Sophomores of special merit and ability will be carefully considered, however.

The selection of participants will occur in two stages: the first screening will be local, based on the formal application information required by the Great Lakes Colleges Association/Associated Colleges of the Midwest (GLCA/ACM) and by the Puget Sound Study Abroad Selection Committee. The second, final, selection will be from among all of the applicants nationally to the GLCA/ACM Japan Study Program.It will be based on an assessment of the student's likely contribution to and ability to benefit from the program.

Application Material Required for Initial Screening:

The following application material is to be submitted to International Programs, University of Puget Sound, Howarth 215on or before November 30, 2012:

(1)completed application forms with required signatures;

(2)three "academic program recommendations," at least two from faculty members at Puget Sound. Please remind your recommenders to send recommendations toInternational Programs to arrive by November 30, 2012

(4) signed Statement of Understanding (attached)

Final Selection:

Final selection at the Japan Study Program Office at EarlhamCollege generally takes place within eight weeks after the national application deadline.

As a standing policy, the University of Puget Sound does not discriminate on the basis of sex, race, color, national origin, religion, age, marital status, disability or Vietnam-era veteran status. This policy is consistent with relevant federal statutes and regulations, including those pursuant to Title IX of the Education Amendments of 1972 and Sections 503 and 504 of the Rehabilitation Act of 1973. Questions regarding the application of this policy may be referred to the University's Affirmative Action Officer, (253) 879-3368, or the Director of the Office of Civil Rights of the Department of Education.

Statement of Understanding:

I declare that the responses on all of my application materials are true and accurate. I give permission to have my application materials duplicated and given to members of the Selection Committee and the Program Director. I also give permission to the Office of the Registrar to release a transcript when necessary to verify my satisfactory academic progress and completion of prerequisite courses (if applicable). Student Financial Services has my authorization to release the information about whether I am in good financial standing with the University.

I have read and understand all materials about the Japan Study Program at Waseda University. To make the program a success, I agree to:

1. Provide accurate information on all application materials.

1. Show consideration for fellow participants, faculty, administrators, and host country persons.
2. Register, attend, and complete the course of study.
3. Maintain good academic standing.
4. Refrain from abuse of alcohol.
5. Refrain from use of illegal drugs.
6. Abide by the code of conduct at WasedaUniversity and the laws of Japan.
7. Meet the financial obligations of the program.

I agree to meet the participant expectations listed below:

1. Be committed to an academic program, which will be both vigorous and exciting.

1. This commitment means full-time enrollment and participation in all academic and related activities.
2. Participate in an orientation session given by Puget Sound, to be announced at a later date.
3. Keep International Programs informed of any address change.
4. Participate in the evaluation of the program at its conclusion. Evaluations will be kept on campus.

By printing my name on this statement, I affirm that I understand the University of Puget Sound reserves the right to remove me from the program for failure to abide with these guidelines, and may inform my parent/guardian of my dismissal from the program. The authority to take this action rests with the on-site administrator, with prompt, formal report to the Dean of the University and/or the Dean of Students.

Signature of ApplicantDate

Please submit this form, along with all other application materials, including your letters of recommendation to:

International Programs, Howarth 215

NO LATER THAN November 30, 2012