TO:Rebecca Cook, Acting Commodities Director

M E M O R A N D U M

DTMB- Procurement

FROM:William Walsh, Buyer/Manager

DTMB–Procurement, Commodities Division

DATE:July 6, 2012

SUBJECT:071I2200110– Thermal Knit Fabric

Background Information/General:

This bid is for the Michigan Department of Corrections (MDOC), Michigan State Industries(MSI) contract for the purchase and delivery of Ribbed Knit Fabric. MSI manufactures goods and provides services for sale to state agencies, tax supported entities and local governmental units. The thermal knit fabric is to be purchased by the various MSI garment factories for use in the production of thermal underwear and tops for inmates.

Bid Evaluation Method:

Proposalsfor this solicitation were evaluated by DTMB Procurement. Samples were evaluated by MSI.

Bidders:

The RFP was posted on the internet 3/15/2012 and was available for 14days with a published due date of 3/29/2012. The following Bidders submitted proposals in response to this RFP:

Bidder / City, State / Michigan Business / CRO / SDVOB
Comade / Santa Ana, CA / No / No / No
Fox-Rich Textiles / Ridgefield. CT / No / No / No
Grand Strategy / South Haven, MI / Yes / No / Yes
JAG Textiles Company / Fort Lauderdale, FL / No / No / No
Kelo / Wilton, CT / No / No / No
Lafayette Textiles Corp / Vernon, CA / No / No / No
Nyltex Fabrics / Cape Coral, FL / No / No / No
Raytex Fabrics / Woodbury, NY / No / No / No
Tabb Textiles / Opelika, AL / No / No / No

Selection Criteria and Evaluation:

3.4Award Process

3.4.1Method of Evaluation

Proposals for this solicitation will be evaluated by DTMB Procurement. Samples were evaluated by MDOC/MSI.

3.4.2Evaluation Criteria

The following chart represents the scoring of the particular factors:

Step 1: Pass / Fail Requirements: Bidders who do not pass each of the following mandatory requirements will not be considered for further evaluation in Step 2 or award.
Mandatory Requirement: / ITB Authority
PASS/FAIL / Attachment B
Samples / Sec. 3.1.2
Step 2: Best Value Evaluation: The proposals that pass step 1 will have the price evaluated with the following RFP criteria and other statutory authority.
Item / Criteria & RFP Authority / Weight
1 / Price / Best Value
2 / Section 1.3.3 Staff Duties and Responsibilities / Best Value
3 / Section 1.3.9 Security / Best Value
4 / Section 1.6 Commodity Requirements / Best Value
5 / Section: 3.4.5 Reservations / Best Value
6 / Section 3.5 General Bid Provisions / Best Value
7 / Article 4 Required Bidder Information / Best Value
8 / Section 4.1.12 Business Owned by Qualified Disabled Veteran / Up to 10%

3.4.3Technical and Price Evaluation

a) Only proposals receiving a PASS rating in Step 1 will be considered for award.

(b) Price proposals will only be evaluated from those bidders that the State considers for award in accordance with subsection (a). Evaluation of price proposals includes consideration of a qualified disabled veteran preference. MCL 18.1261 establishes a preference of up to 10% for businesses owned by qualified disabled veterans that are considered for award in accordance with subsection (a).

3.4.4Award Recommendation

The award recommendation will be made for the Bidder that: (a) is considered for award in accordance with Section 3.4.3(a), Technical and Price Evaluation; (b) has its price proposal evaluated under Section 3.4.3(b), Technical and Price Evaluation; and (c) in the State's determination, offers the best value to the State.

3.4.5Reservations - (Best Value Evaluation)

The State reserves the right to:

a) consider total cost of ownership in the final award recommendation (i.e. transition costs, training costs, etc.);

(b) award by item or part of an item;

(d) award multiple, optional-use contracts. The State may evaluate offers based on advantages and disadvantages that may result from making more than one award;

(e) consider overall economic impact. This includes considering principal place of performance, number of Michigan citizens employed or potentially employed, money paid to Michigan residents, Michigan capital investments, etc;

(f) award to another bidder if the recommended bidder does not accept the award;

(g) give a preference for products manufactured or services offered by Michigan-based firms if all other things are equal and if consistent with federal statutes. (MCL 18.1261);

(h) disqualify any bid based on the failure to complete the Certifications and Representations in the Bid4Michigan registration; and

(i) disqualify any bid based on the information provided in the Certifications and Representations in the Bid4Michigan registration and responses from vendor references.

(j) the State reserves the right to modify the Contract Term stated in Section 2.1.1 and Section 2.1.2 of the RFP Document

3.4.6Award Decision

Award recommendation will be made to the Chief Procurement Officer, DTMB-Procurement.

3.4.7Protests

If a Bidder wishes to protest the award recommendation, the Bidder must submit a written protest by 5:00pm Eastern Time on the date stated on the notice of recommendation to award. The bidder must include the RFP number and clearly state the facts believed to constitute error in the award recommendation along with the desired remedy. More information about the Bidder protest process is available at click on the "Vendor Information" link.

3.4.8State Administrative Board

State Administrative Board (SAB) approval is required for all Contracts or Purchase Orders of $250,000.00 or more. The decision of the SAB is final; however, SAB approval does not constitute a Contract. The award process is complete when the Bidder receives a properly executed Contract or Purchase Order from DTMB-Procurement.

3.5.5Past Performance - (Best Value Evaluation)

The State may evaluate the Bidder's prior performance with the State in making its award decision. The Bidder should have a minimum of 5 years of industry experience.

3.5.6Financial Stability - (Best Value Evaluation)

The State may evaluate the Bidder's financial stability in making its award decision. The State may seek financial information from the Bidder and from third parties. The Bidder should have annual sales revenue in excess of $5 million for the most recently ended fiscal year. Certified audited financial statements (balance sheet, income and cash flow statements) for the most 3 fiscal years should be included.

Evaluation Results (PASS / FAIL):

Bidder / Attachment B / Samples
Comade / Pass / Fail
Fox-Rich Textiles / Pass / Fail
Grand Strategy LLC / Pass / Fail
JAG Textile Company / Pass / Pass
Lafayette Textiles Corp. / Pass / Fail
Kelo / Pass / Pass
Nyltex Fabrics / Pass / Fail
Raytex Fabrics / Pass / Fail
Tab Textiles / Pass / Fail

Comade, Inc.

1.Step 1 Pass/Fail Requirementsand Sample Review

Pass / Fail Requirements: Bidders who do not pass each of the following mandatory requirements will not be considered for further evaluation in Step 2 or award. / Pass/Fail
Mandatory Requirement: / ITB Authority / Evaluation
PASS/FAIL / Attachment B / All Mandatory Requirements Checked Yes / Pass
Samples / Sec. 3.1.2 / Samples did not pass – not enough material to weigh. / Fail

Fox-Rich Textiles