MafraqOffice Aim

(to be assessed and approved by Hovig, Head of Mafraq Office)

We aim for a proactive culture, however realistically we can foster a calculative culture. We believe in aiming high, optimistically a generative culture is our ambition

Road Safety Action Plan

Category / Actions / Responsible / Timeframe & Resources / Synergies & Overlaps
Road Safety Management /
  • Set up SOP based on road safety practices discussed in workshops
  • Place guidelines (currently in some vehicles) on dashboard in all vehicles. Provide all staff with emergency contact and paste them in the vehicle
  • Create count-down since last road incident
  • Roll-out
  • Set up clear procedure so that both passengers and drivers can report unsafe road user behaviour
/ FSU Amman will provide to FSU Mafraq
FSU Mafraq
Anne will share more info about the campaign
Hovig / 17th November
Nov 2015
Nov 2015 / UNHCR Amman
Safer Roads /
  • Consider identifying and mitigating road safety risks when making site plan
  • Place sufficient speed limit signs at the camp. Make request for additional signs (depends on budget)
  • Recommend and advise against certain roads per route
/ Site Planning
Site Planning
FSU Mafraq in consultation with Senior Driver. To be approved by Admin / June 2016
Safer Vehicles /
  • Re-check vehicles standards of private buses and advise private company. Monitor if advice is being implemented
/ FSUMafraq / Oct 2015
Safer People /
  • Set up ‘Driver of the Month’ award
  • Send weather warning limit by 6.30 am. Look into possibility of sending message per field office
  • Place “Report My Driving” road safety stickers on vehicles operating in the camps
  • Private buses: understand from BO management what support is expected and what they wish to offer. Based on this, look into alternatives (see staff suggestions)
  • Provide adequate number of vehicles to ensure full coverage of activities
  • Advocate for transport for refugees in the camp
  • Regular medical check-up for UNHCR drivers
/ Admin
FSU Amman
FSU will discuss with Hovig
Hovig
Admin
Liaison Officer will discuss with Hovig / Jan 2016
Oct 2015
Ongoing
Ongoing
Post-crash responses and reporting /
  • Share accurate and complete information about incidents with staff members when someone is injured
/ Admin will raise topic with Staff Association / Oct 2015

Input for SOP and Advice

  • Staff should be able to tell drivers not to drive fast and not to use their phone while driving
  • Break journey after 2 hours and rest, stretch
  • Do not put pressure on staff to arrive quickly (even if late). Ask them to leave earlier
  • Plan your trip in advance and take into consideration the road / traffic situation
  • Wear seatbelts at all time regardless of position in vehicle
  • Encourage all to park before talking on the phone
  • Complete vehicle check (tire air pressure, brakes, belts etc.) every long trip or every week
  • Instruct drivers not to start driving until all passengers have put on their seat belts
  • Ensure that first aid kits are always available in all vehicles and maintain them regularly
  • Keep distance from other drivers and don’t break the speed limit
  • Ensure staff always fill trip / security clearance
  • Regular check for the vehicles
  • Wear reflective clothing while walking at night
  • Use known car service instead of random taxi at night
  • Have 1 team leader in each car for every mission (tell driver not to speed, put on seatbelts, not talk on phone, take breaks, departure time …)

Not Discussed / Pending / Unallocated Actions

  • Staff Council to ensure minimum standards in cooperation with Security for private vehicles
  • Stronger control for drivers in the camps
  • Stronger driver selection criteria
  • Transport UN Mafraq staff to Zaatari in UN bus with UN drivers (regardless of who pays)

Request for Global Support

  • Provide Safe Road Use campaign materials (for example, posters) to Anne Buhaisi
  • Send UN / UNHCR guidelines (for example, driver working hours, duration of breaks etc.) to Phil Priestley for SOP
  • Fund defensive driving trainings (FSU Amman and Anne say it’s in the works)