Reports to (Position Title) / Audio Visual Manager
Role purpose
In one or two short paragraph(s) outline the main purpose of the role. It is useful to define What is being done (e.g. managing) to Whom or What (e.g. the xx team) to achieve what Outcome. (E.g. to ensure that agreed response times are met).
The purpose of the post is to provide a high standard of AV and IT provision across the College for commercial activity, internal meetings, seminars, lectures, and events. The AV Office provides AV services to all departments and works in close cooperation with the Computing services department and other hospitality departments.
Staff management responsibility
Bursar
Domestic Bursar
Conference Manager
Conference office team (4) AV Manager
AV Technicians (2)
Required
Supervisory - Allocate tasks, check the quality/ quantity of the work and provide informal feedback on the standard of the work. Introduce team members to new processes and procedures. / ☐ /
How many people does the role supervise? / Staff / Contractors / Others
Line management – Undertake formal staff review and development processes, manage staff welfare issues, identify training and development needs of an individual or team, undertake formal performance management for individuals as required. / ☐ /
How many people does the role manage? / Staff
Resources managed
e.g. budgets, annual spend value, equipment, buildings (please list the overall value and/or purpose of resources managed)
Main duties and responsibilities
Describe the key areas of work need to be undertaken by the role holder in order to meet the purpose of the role as stated above. It is anticipated that no duty should exceed 3 or 4 lines. Please list the tasks in order of importance with estimated % of role.
1 / Set up of all public meeting rooms with College AV and IT equipment for staff, students and commercial clients. Job requirements include advanced technical knowledge of how to setup, install, troubleshoot, and break down audio visual equipment including cameras, microphones, projectors, lighting and other associated hardware.
2 / To advise and assist individual conference speakers and to help set up delegates’ own equipment, when being used in conjunction with in house systems. Liaise with conference organisers to ensure correct AV requirements are in place.
3 /
To assist with the Churchill Archive Centre digitisation programme. Responsibilities include processing analogue material to International Association of Sound and Audiovisual Archives (IASA) standards, producing backup and access material as well as processing externally archived media.
4 / To provide a high standard of video production for commercial and College projects and events. This includes camera/sound/lighting operation as well as editing and all other post production.5 / To follow and maintain office workflow systems to aid communication and efficient distribution of workload between team members. Timely completion of all data logs, emails and general office administration. Liaise with other staff to contribute to a cross departmental operations.
6 / To carry out any other duties that may, from time to time, be required to ensure the smooth operation of the business, as discussed and agreed with the Audio Visual Manager.
Working Conditions
Which statement best describes the environment in which the role will primarily be based?
Office based, but will also expected to visit sites/ locations which present a risk to the individuals safety. Follows documented processes to reduce risks to self or others. /
Physical Requirements
Which statement best describes the physical demands of the role?
Short periods of physically strenuous activity where there is no method, tool or adjustment that would reduce the frequency, or duration of the task (lifting, carrying, working in constrained spaces)
Sensory Requirements
This role profile outlines the duties required at the current time to indicate the level of responsibility. It is not intended to be a comprehensive or exhaustive list and may be varied by the College management to include other reasonable requests which are up to the same skill level, and of the same type, already undertaken and which do not change the general character of the job or the overall level of responsibility.
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Person SpecificationKey Skills and Experience
Criteria / Description / Essential or Desirable
Experience
List the key experiences that an individual would need to be able to do the role. Be careful not to quantify this in ‘years’.
e.g. Experience working with finance IT systems. / Experience of audio visual and IT systems
Experience of videography
Experience of digital archiving
Experience of working in a customer facing environment / E
D
D
D
Skills
List the key skills that an individual would need to be able to do the role. Be careful not to quantify this in ‘years’.
E.g. Advanced Excel. / Good understanding of a wide range of audio visual and IT systems, e.g. sound, lighting & projection
Knowledge of software e.g. PowerPoint, Adobe CS6, Wavelab, Microsoft Office
Excellent administrative and organisational skills
Ability to keep accurate electronic and written records
Excellent verbal and written communication skills
Ability to deal with a wide range of people
Ability to manage own time and workload effectively
Ability to work as part of a team
Ability to work on own initiative
Accurate with an eye for detail
Methodical approach
Remains calm under pressure
Able to maintain confidentiality
Willingness to work flexibly / D
D
E
E
E
E
E
E
E
E
E
E
E
E
Qualifications
List the key qualifications that an individual would need to be able to do the role. Be careful not to overstate the level required. / Educated to A-level
Educated to degree level related to audio, video or IT / D
D
Additional requirements
List any additional requirements that may be relevant to the role (on-call, weekend working etc.) / Willingness to work flexibly particularly in the summer vacation. Regular requirement to work during the evenings and weekends. / E
The College expects that you will:
• Treat all members of the College and the Collegiate University community (including all staff, partners, students and visitors) with respect, courtesy and consideration at all times.
• Behave professionally to, and expect professional behaviour from others in the community (including all staff, partners, students and visitors).
• Take care of their own health and safety, not compromise the health and safety of others, and comply with College and departmental safety requirements.
General Background
Churchill College is one of the thirty-one Colleges of the University of Cambridge and was founded in 1958 as the national memorial to Sir Winston Churchill. The Colleges provide a key proportion of student teaching: small group tutorials, known as supervisions, and residential, social and welfare facilities. Every student at Cambridge University must be a member of a College.
The College includes the Churchill Archives Centre which conserves and houses the major Churchill collection, the Thatcher papers and over 500 other important 20th century collections of papers. The College also owns the Møller Centre, situated on the main College site, which offers training and conference facilities and accommodation throughout the year in a purpose-built building provided by the Danish entrepreneur, A P Møller, in 1991.
The College has about 170 Fellows and around 60 By-Fellows, 220 postgraduates working for a higher degree or diploma, and 410 undergraduates working for a first degree. Out of term the College provides accommodation and other facilities for residential and non-residential conferences.
Terms and Conditions of Employment
The position is full-time with a 37.5 hour working week.
The salary range on offer is currently between £18,732 - £19,832 per annum, depending on experience. Cost of living awards are negotiated in October annually. In addition, the College provides free parking, social and sporting facilities, a generous pension scheme, five weeks’ paid holiday per annum and flexible working hours as well as a range of other benefits.
The College is an equal opportunities employer.