Date: / 12/23/2014
Subject: / DOH PA WIC MIS/EBT Implementation MIS Implementation Services, RFQ
Solicitation Number: / 6100029183
Opening Date/Time: / Change from 02/03/2015 to 02/17/2015
Addendum Number: / 2
To All Suppliers:
The Commonwealth of Pennsylvania defines a solicitation “Addendum”” as an addition to or amendment of the original terms, conditions, specifications, or instructions of a procurement solicitation (e.g., Invitation for Bids or Request for Proposals).
This addendum is intended to inform the suppliers of the following changes that have been made to the solicitation identified above:
1. The proposal due date is being extended because of the delay in response from the WIC Technology Partners regarding source code access. The Calendar of Events, pg. 4 of the RFQ is revised to have the sealed proposal received date changed to Tuesday, February 17, 2015. The revised Calendar of Events is attached to this addendum.
2. Section IV-5 Reports and Project Control, C. Monthly Status Reports has been updated to include additional information required in the first monthly status report. PA WIC is requiring a cost breakdown submitted with the first monthly status report to support Federal budgeting and reporting requirements.
Section IV-5 Reports and Project Control, C. Monthly Status Reports has been updated to read as follows:
C. Monthly Status Reports.
To monitor the project status, monthly status reports, based on DOH PMM template, shall be submitted by the Contractor and include but may not be limited to updates to risk and issue log, change management log, and project schedule. The monthly status report shall highlight all completed deliverables and the status of upcoming deliverables. Status reports shall indicate if the MIS and EBT team is adhering to all approved plans during execution. Deviations from the plan shall be indicated and corrective actions recommended.
1. The first monthly status report shall include a breakdown of the estimated project costs between the transfer and implementation (T&I) and enhancement costs. This can be provided based on an overall percentage of work assumed for both categories or an estimate of hours/resources for the particular tasks.
a. If using an estimate of hours/resources for tasks, assume the training, rollout, support, and implementation costs would fall under T&I.
b. Enhancements should include hours/resources or percentage of time to account for things found in the gap analysis:
i. Formula Warehouse
ii. Motor Voter
iii. Address Verification
iv. Vendor Management
v. Food Management
vi. Dual Participation
vii. Reporting Changes
viii. Web Enablement
c. This breakdown should only include project costs and not maintenance and support costs.
For electronic solicitation responses via the SRM portal:
· Attach this Addendum to your solicitation response. Failure to do so may result in disqualification.
· To attach the Addendum, download the Addendum and save to your computer. Move to ‘My Notes”, use the “Browse” button to find the document you just saved and press “Add” to upload the document.
· Review the Attributes section of your solicitation response to ensure you have responded, as required, to any questions relevant to solicitation addenda issued subsequent to the initial advertisement of the solicitation opportunity.
For solicitations where a “hard copy” (vs. electronic) response is requested:
· Attach this Addendum to your solicitation response. Failure to do so may result in disqualification.
· If you have already submitted a response to the original solicitation, you may either submit a new response, or return this Addendum with a statement that your original response remains firm, by the due date to the following address:
(Janis Brown) Bureau of IT Procurement
c/o Commonwealth Mail Processing Center
2 Technology Park (rear)
Harrisburg, PA 17110
Attn: IT Procurement, Finance Building, Room 506
Except as clarified and amended by this Addendum, the terms, conditions, specifications, and instructions of the solicitation and any previous solicitation addenda, remain as originally written.
Very truly yours,
Name: Janis Brown
Title: Commodity Specialist
Phone: 717-346-3829
Email:
Form Revised 02/26/08 Page 1 of 2