Full Council 04/09/2017
To all Members of Pembury Parish Council
You are hereby summoned to attend a meeting of Pembury Parish Council at the Parish Council Offices, Lower Green Road Recreation Ground, Lower Green Road, Pembury TN2 4DZ on Monday 4th September 2017 at 7:45pm.
Helen Munro
Helen Munro
Parish Clerk
Date of Issue: 29th August 2017
Members of the Public and Press are welcome to attend
Please note that the proceedings of this meeting may be recorded in line with regulations set out in the Openness of Local Government Bodies Regulations 2014. A copy the Council’s procedure for the recording of meetings is available by request. Members of the public addressing the Council but not wishing to be recorded should put this request to the Clerk at the earliest opportunity.
A G E N D A
1. / APOLOGIES FOR ABSENCETo receive and note apologies for absence.
2. / DECLARATIONS OF INTEREST
To receive declarations of pecuniary and non-pecuniary interests.
3. / MINUTES OF THE PREVIOUS MEETING
To receive and approve the minutes of the meeting held on 3rd July 2017 for signature. / p.1-14
4. / CHAIRMAN’S ANNOUNCEMENTS
To receive announcements.
5. / OPEN SESSION
To adjourn the meeting to enable any members of the public present to address the Council. Please note there can be no discussion of these items and issues will either be addressed elsewhere on the agenda or be referred to a future meeting of the Parish Council.
6. / CLERK’S REPORT AND ACTION UPDATES
To receive report and update on previous actions / p.15-17
7. / REPORTS OF COUNTY & BOROUGH COUNCILLORS’
To receive questions and reports.
8. / REPORT OF URGENT ACTIONS
To note any urgent actions undertaken under delegated powers since the previous Council meeting and not mentioned elsewhere on the agenda.
9. / PLANNING AND HIGHWAYS WORKING GROUP
To receive the minutes of the meeting and consider the recommendations of the Working Group: / p.18-20
a. To note responses to planning applications submitted to Tunbridge Wells Borough Council under delegated authority:
i) 17/02372/FULL – 21 Greenleas
ii) 17/02474/FULL – Garages at Snipe Close
iii) 17/02136/FULL – Pembury Chiropractic Clinic 7-9 High Street
iv) 17/02141/FULL – 7-9 High Street
v) 17/02437/FULL – 51 Heskett Park
vi) 17/02236ADV – Notcutts Garden Centre
vii) 17/02456/FULL – 3 Cornford Close
viii) 17/02490/FULL – 36 Ridgeway
b. To consider current planning applications and agree responses to Tunbridge Wells Borough Council:
i) 17/02713/FULL – 38 Ridgeway
ii) 17/02705/FULL – 5A Lower Green Road
iii) 17/02566/FULL – 20 Tonbridge Road
iv) 17/02809/FULL – 22 Henwoods Mount
v) 1702722/FULL – 67 High Street
c. To consider any applications received after the agenda was set and prior to the Council meeting.
d. To note appeals and applications granted, refused, amended or withdrawn subsequent to the Planning Working Group meeting.
i) 17/02372/FULL – 21 Greenleas
e. To receive updated locations for TWBC’s Call for Sites. / p.21-24
10. / AMENITIES, CHRISTMAS LIGHTS AND PRIDE IN PEMBURY (INCORPORATING PUBLIC RELATIONS) WORKING GROUP
To receive the minutes of the meeting and consider the recommendations of the Working Group: / p.25-27
a. To agree the purchase of 5x replacement litter bins for the Lower Green Recreation Ground / p.28-29
b. To agree not to take over ownership of the Pembury Lass sculpture and consider suggested options and locations
c. To agree to set up a Parish Council Facebook page
d. To agree a Social Media Policy / p.30-34
e. To consider the proposal to commission a new Council website and vire the appropriate budget. / p.35-36
11. / ENVIRONMENT, ENVIRONMENTAL ISSUES (INCORPORATING ALLOTMENTS AND BURIALS) WORKING GROUP
To receive the minutes of the meeting and consider the recommendations of the Working Group: / p.37-40
a. To agree to purchase external combination padlocks for the allotments
b. To ratify the purchase of replacement wooden gate post at the top gate at the allotment site
c. To agree to purchase the allotment shed for £350
d. To agree to charge new allotment tenants a £50 refundable deposit.
e. To change the start date for allotment tenancy agreements to 1 November from 2018 onwards.
f. To consider the addition of an extra name to the War Memorial.
g. To consider improvements to the War Memorial name panel and fundraising options.
h. To consider recommendation to vire the appropriate budget for works to trees at the Upper Church.
12. / AUDIT, FINANCE AND PERSONNEL WORKING GROUP
To receive the minutes of the meeting. / p.41-42
13. / FINANCE AND ADMINISTRATION MATTERS
To receive the following for review and approval:
a. Accounts for payment / p.43-44
b. Budget monitoring report / p.45
c. Bank reconciliation / p.46
d. To consider adding the Clerk as bank signatory to the bank account, apply for a debit card and approve access to online banking.
e. To agree request for use of the Recreation Ground for the HOPE Fun Day – 9th June 2018.
14. / WOODSIDE RECREATION GROUND
To consider request from the Kent High Weald Project to remove stiles into the recreation ground to make the public footpath more accessible.
15. / FUNDRAISING
To consider which project to raises funds for from the Firework event.
16. / PAVILION
To consider the Football Club’s request for a contribution towards new paving costs outside the hatch area. Two quotations received so far as follows:
Apple Paving - £3,200
B & P Groundworks - £3,366
17. / DEPUTY CLERK’S HOURS
To note that the Deputy Clerk will be trialling a period of carrying out her hours Monday to Thursday and taking Fridays off.
18. / MEETING DATES
a. To note date of next meeting – 2nd October 2017
b. To consider meeting dates to May 2018 / p.47
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