Thorpe on the Hill Parish CouncilMeeting and AGM Minutes

20th May 2015

15/01Membership: Cllrs Firth, Martin, North, 4 vacancies

15/02Present: 2members of the public

15/03Chairman’s announcements

  1. Vacancy of Parish Councillors : 4 parishioners (Bob Sheldon, Lynn Mead, Neville Williams, Rod Andrews) expressed an interest in becoming a Parish Cllr and it was resolved to vote them all onto the Council. They took part in the meeting from this point forward.
  2. Election of Officers :the following elections took place with the results below

Chair – Cllr Martin

Vice Chair – Cllr Sheldon

Planning Sub Committee (3) – Cllrs Firth, Sheldon, North

Whisby Quarry Liaison Meeting (2) – Cllrs Andrew, Williams

Whisby Natural World Committee (1) – Cllr Martin

Police Community Panel (1) - Cllr Andrew

15/04Police and Public time:Reportfrom the police read out and accepted.

15/05Apologies:None

15/06 Declaration of interest: None

15/07Minutes of meeting15th April 15: were signed as a true record

15/08 Matters arising:

  1. After a discussion around noise, burning issues at a property in TOTH the meeting was informed that NKDC is still trying to trace the current owner. It was resolved to record each complaint received by the Parish Council to support Parishioners.
  2. Dead tree grass area Chets Triangle – the tree is now producing green shoots. It was resolved to check before removing the tree but the point made that it is necessary to have a healthy well formed tree on the Triangle
  3. ORPMR Heating – this is operated by the thermostat only
  4. Oliver Roper Recreation Area Inspection – the inspection has been completed and a report received which the Chair read out in terms of recommendation which are mostly satisfactory
  5. Water running down School Lane – email has been received from LCC who have agreed to investigate. It was resolved to keep this on the agenda until the issue rectified.

15/09 Planning Applications:

  1. 15/0528/FUL Erection of dwelling 19 Thorpe Lane TOTH – no comments
  2. 15/0448/OUT Erection of dwelling 22 Lincoln Lane TOTH – careful consideration must be considered for the new entrance to the NKDC site due to volume of potential traffic also the existing access to next door. Otherwise no comment
  3. 15/0380/HOUS erection of single detached garage 68 Lincoln Lane TOTH – the Parish Council has no comment to this proposal other than to point out that careful consideration must be given to safety issues of whether there is enough room for a vehicle to leave the premises in forward gear given that the entrance to the property is situated very close to a blind right angled corner of Lincoln Lane/Station Road.
  4. 15/0501/FUL erection of 7 affordable houses and new access road on former piggery site with outline application for the erection of 3 market houses Hill Close Farm Lincoln Lane TOTH – surface water will need to be drained away but comments have already gone to NKDC – no comments

Amendments to about and tree survey - comments to be in by 3 June 15

  1. Cathedral View Caravan Site – 6 new lodges and construction of internal Road – no comment and reply required by 2 June 15

15/10 Planning Related Matters

  1. Village Development Plan – It was resolved that Council need to arrange a meeting with Kate Hiseman, Sherwood Associates to discuss the work contract awarded to them to progress the Neighbourhood Plan. Chair to arrange meeting.

15/11 Correspondence

  1. Community Champions Award – closing date is 27th July 15 for receipt of nominations. Circulated to Cllrs for consideration.
  2. Spires and steeples challenge 2015 – put on notice board
  3. Electoral Review 2015 – the 10 week consultation period has started. Details circulated to Cllrs and notice put on notice board
  4. Cllr Code of Conduct training – Cllrs put their names down and clerk to pass onto NKDC. Cllr Mead and Martin to inform Clerk of their attendance or not for training on 11th June 7pm at The Venue, Navenby

It was resolved in future to circulate, where possible, correspondence via email as all Cllrs have an email address.

15/12 Finance:

  1. Payment of invoices – the following cheques were signed
  • Community Lincs Insurance £327.66 PL Insurance £1114.20 V Hall
  • Tom North £235 grass cuts
  • V Wray £118 and £110 opening ORPMR
  • ACM Electricals £36 PAT test
  1. Audit2014/15 report – a report was received from the outgoing clerk who has agreed to continue with this financial year until the process is completed. The Audit return is completed and necessary notice and Electors Rights information posted on main notice boards. All paperwork will be sent to the External Auditors by the due date and Gordon will report to Council in July along with a receipt of the audit report.
  2. Bank – Council acknowledged receipt of an opening pack with Unity Bank who provide specialised banking facilities to Councils. It was resolved to circulate the pack to Cllrs and discuss at the next meeting.
  3. Insurance – it was resolved to stay with current provider

15/13 Reports –

  1. Rod Bradford received an MBE and should be congratulated on receiving this. It was resolved that a letter be sent to him from the Council and an article be placed in the parish magazine along with a photograph. Cllr Martin to organise the article and Clerk send the letter.
  2. It was resolved that parish keys need to be collected from outgoing Cllrs which the Cllr Martin will organise.
  3. Website – Cllr Frith had looked at Eagles website which was very well set out and included what Cllrs responsibilities were. It was resolved to ask Mike Fox and Linda to see if something like this could be placed our TOTH website.
  4. V Hall Caretaker – the opening and closing of the hall after hiring was working well now and it was resolved to email the new contact list of the Parish Council to her to ensure she had all the correct contact numbers.
  5. Outgoing members – it was resolved to write to Gordon and Ray Morgan having been long standing members of the Council recording our appreciation and thanks for the hard work over many years.
  6. Park – it was resolved that the corner where the cut grass was stored needed to have new metal fencing.
  7. Estate Agents for sale board – it was resolved to write to E Walters Estate Agents asking them not to place boards on the green outside the V Hall.

15/14 Parish Matters

  1. ORPMR Heating – all up and running with a 5yr warranty on the unit and 10yr warranty on everything else. A vote of thanks was give to Cllr Martin who did most of the work organising the installation. This can be removed from future agendas.
  2. Village Traffic–it was resolved to follow up the consultant for the report which needs to be tabled at the next meeting
  3. Sinderson Gardens / Wood – received an email for an outstanding amount of £600. Clerk to follow up as it was thought a cheque had been raised for this. It was resolved to follow up the matter of the valuation and sale with James Butcher.
  4. Whisby Quarry Area C (Eastern Extension) Lake – ongoing
  5. Shared School / Village Playing field – Parish Council own the playing field with agreement that the school can use it during school times. The School have identified a need to discuss the current arrangement with the Parish Council so it was resolved that Cllrs Sheldon and Andrew arrange a meeting with Tina Shaw and report back to Council.
  6. Tennis Court 1 – it was resolved to unlock both gates to the tennis court for car parking and put 2 signs up with arrows directing people to park in this area.
  7. Village Notice Boards – Cllr Andrew has offered to refurbish the village signs on entering the village (Wheels) and the notice boards. It was resolved to accept the offer and clean the brickwork and paint the metal of just one sign to see what the comments of the Parishioners are. Council will pay for any materials. There was a discussion around the need for a replacement notice at Station Rd/Eagle Lane junction. It was resolved that Cllr Martin would look to see where it could be placed and report back to the next meeting.

15/15 Items for the next agenda – scheduled for Weds 17th June 15 7.30pm

  1. Clerk vacancy – it was resolved that Cllr Martin would make recommendations to Council and the acting Clerk would look at the NJC pay scales and send to Cllr Martin. This would be discussed in a closed session at the next meeting.
  2. Health and Safety – to be standing item on all future agenda’s
  3. IT review – Parish computer
  4. Dates of future meetings

Please be advised that these are notes of the meeting taken by the Clerk and cannot in any way be regarded as official minutes of Council proceedings until approved and signed at the next meeting.

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