Instructions
This reporting template is to be used Main Roads’ project partners to produce a stand-alone project sustainability report on behalf of Main Roads Western Australia. This report will be linked to Main Roads’ Annual and Sustainability report and published on the Main Roads website. It is to contain all necessary information to be read as a stand-alone report and be written and presented to a high standard acceptable for public distribution. Data from the monthly Materials Data Reporting is to be included within reporting content.
This report is intended to be used to demonstrate project level sustainability including challenges and barriers to Main Roads stakeholders and the interested public. It is also an opportunity for the project participants to showcase their sustainability credentials and strengthen overall reputations for commitment to sustainable development.
The content within this template has been identified using Global Reporting Initiative principles. The project is to refer to the GRI principles when compiling the public project sustainability report for guidance, definitions and methodology for compiling various indicators. Content is to be concise and refer to external websites where appropriate (i.e project or regulators). The expected content per topic heading is one third of an A4 page.
For any of the indicators that are quantitative provide both figures for the year of the report and the total project duration to date.
Please also provide video, images or photographs to compliment the report.
If there are any queries on using this report template refer them to the Principal Advisor Sustainability.
Using this template
Delete and replace all yellow highlighted content. Refer to this text for instructions of what to report against each topic.
Projects of a value greater than $100m must address all topics in this template.
Projects of a value less than $100m must address as a minimum:
- About This Report,
- Highlights,
- Overview,
- Approach to Sustainability, and
- At a glance, Context and a minimum of four further topics based on highest priority under Environmental Aspect Performance, Economic Aspect Performance and Social Aspect Performance.
TRIM Document No:Page 2
Insert Project Name: Annual Project Sustainability Report insert yearAbout this Report
This report has been prepared by the insert team name project team on behalf of Main Roads Western Australia. This report forms part of Main Roads’ annual sustainability reporting which is integrated into its Annual Report. The report content is prepared in accordance with GRI principals. Main Roads processes determine which aspects are Material and to be reported on by the project.
Include information on reporting frameworks adopted to improve reporting transparency, accountability and completeness.
Include information on if the report includes content that is obligated by another stakeholder i.e legislative or other requirement
Introduction
Statement from most senior decision maker:
· Describing the project and its importance
· on the project why sustainability and sustainable development is relevant to the project
· Highlight the top Sustainability aspects for the project and why they were determined to be the top aspects
· Any other vision for project information.
Highlights
Present a dashboard of 5-10 key sustainability metrics and highlights. At least one Social, Environmental and Economic metric.
Overview
Provide a general project overview. Include information that describes:
· Year funded
· Location including a map of the project;
· length;
· duration of project
· who is involved;
· project value;
· improvements considered i.e. town bypasses, wider roads, more passing lanes, flattening crests;
· reasons for these improvements i.e. road safety, community amenity and efficiency reasons;
· other reasons why the project is important i.e. regional or economic development, employment;
· values, principles, standards and norms adopted i.e. Towards Zero, Carbon Disclosure Project;
· governance structure and organisation structure.
· key stakeholders to the project
· Link to project website for further information
Overall approach to Sustainability
Provide an overview of the approach to driving sustainability performance on the project. Include;
· Sustainability Policy Statement
· How sustainability is being managed on the project i.e. Sustainability Management Plan, resourcing, roles and responsibilities
· If the project registered for an Infrastructure Sustainability rating
· What the target rating is
· What the current status of the rating is i.e. tracking score or other measure
Environmental Aspects Performance
At a glance
Aspect / Year to 30 June / Total for ProjectClearing planned (ha)
Actual clearing to date (ha)
Rehabilitation/revegetation planned (ha)
Actual rehabilitation/revegetation to date (ha)
Environmental offset via Monetary contribution actual ($)
Total Water Consumption to date (kL)
Total GHG emissions (scope 1 & 2) to date (t CO2-e)
Total energy consumption to date (mj)
Total quantity of recycled content used in project (t)
Total imported materials used in project (t)
Total waste generated by project (t)
Environmental context
Provide a description of the natural environment and values the project interfaces with. Include information on:
· If the project is impacting either directly or in-directly protected areas or areas of high biodiversity value outside of protected areas. Guidance: report geographic location; position of area in relation to project; Listing of protected status; the attributes of the protected area or high biodiversity value area; report nature of significant direct and indirect impacts on biodiversity i.e. pollution, pests, reduction of species, habitat conservation, ecological processes (salinity or changes in groundwater); species effected, extent of impacts, duration or impacts, reversibility or impacts, run-off or discharge,
· Significant species impacted by the project (list as an appendix)
· Water bodies impacted by the project (ground water, lakes, river or ocean) and water availability
· The key environmental legislation impacting the project
· List of awards received
Environmental Management
Detail the overall management approach to managing environmental risk on the project.
- Describe the level of importance to the project i.e. project KPI, objective or other
- Method of management i.e. Environmental Management Plan, certified environmental management system, approach to rehabilitation
- If the management approaches integrate with design
- If the project has been referred to the EPA, has been subject to an environmental impact assessment, risk assessment or review and if these results are public.
- Link to public information
- Detail specific initiatives implemented for environmental protection, conservation and enhancement ie fauna underpasses, nesting boxes, ongoing monitoring
Water Management
If not covered in Environmental Context provide context information such as if water scarcity is an issue in the region of the project, legislation impacting water use, the waters sources that are available for the project to utilise and if these water sources are of significance i.e. ecologically or as a community water source.
Detail the overall management approach to managing water consumption on the project.
- Describe the level of importance to the project i.e. project KPI, objective or other
- Method of management i.e. construction management plan, water efficiency management plan
- If water use has been estimated or modelled across the infrastructure lifecycle to inform how water is managed for the project and during operation
- If the management approaches integrate with design and considers operational requirements
- Give an example of a specific water saving initiative and how much water is estimated to be saved from implementing that initiative
Source / Year to 30 June / Total for ProjectWater purchased from the scheme in litres
Water pumped from bores in litres
Water pumped from rivers, lakes or harvested in litres
Recycled or waste water use (typically from another industry) in litres
Carbon Emissions & Energy
If not covered in Environmental Context provide context information such as the major sources of Greenhouse gas emissions and energy consumption for the project and for the infrastructure going forward, what options for renewable energy are available or were assessed for use on the project, what options there are to avoid consuming energy or generating GHG emissions and provide a statement of the importance managing/reducing GHGs are for the project and parent organisations.
Detail the overall management approach to managing GHG emissions and energy consumption on the project.
- Describe the level of importance to the project i.e. project KPI, objective or other
- Method of management i.e. construction management plan, carbon reduction plan
- If energy use and GHG emissions has been estimated or modelled across the infrastructure lifecycle to inform how energy use and GHG emissions are addressed and managed for the project and during operation
- If the management approaches integrate with design and considers operational requirements
- Give an example of a specific energy saving and greenhouse gas emission reducing initiative. Estimate savings or reductions from implementing that initiative
Source / Year to 30 June / Total for ProjectEnergy usage by source in mega joules
From fuel use (mj)
From electricity (mj)
Energy saved (mj)
Materials & Recycling
If not covered in Environmental Context provide context information such as the major materials consumed on the project and the waste streams from infrastructure going forward, what options for recycled material or sustainable materials are available or were assessed for use on the project, what risks are typically associated with materials used on road construction such as the risk of contaminants and the link between materials conservation and minimising ecological disturbance.
Detail the overall management approach to managing GHG emissions and energy consumption on the project.
- Describe the level of importance to the project i.e. project KPI, objective or other
- Method of management i.e. construction management plan, carbon reduction plan
- If energy use and GHG emissions has been estimated or modelled across the infrastructure lifecycle to inform how energy use and GHG emissions are addressed and managed for the project and during operation
- If the management approaches integrate with design and considers operational requirements
- Give an example of a specific energy saving and greenhouse gas emission reducing initiative. Estimate savings or reductions from implementing that initiative
Material and Waste Statistics
Imported Materials / Year to 30 June / Total for ProjectSand (t)
Gravel (t)
Limestone (t)
Crushed Rock (t)
Aggregate (t)
Asphalt (t)
Concrete (t)
Steel (t)
Reinforced concrete (t)
Emulsion (t)
Bitumen cutter (t)
Bitumen (t)
Other (t)
Waste / Year to 30 June / Total for Project
Unsuitable fill moved offsite (t)
Landfill (t)
Sewage (t)
Concrete rubble (m3)
Pavement rubble (m3)
Unsuitable material (m3)
General/Green Waste (t)
Unsuitable fill used for rehabilitation purposes (t)
Recycled (t)
Imported recycled content / Year to 30 June / Total for Project
Sand (t)
Road Base (t)
Asphalt/Profiling (t)
Steel (t)
Concrete (t)
Other (t)
Other topics to cover. Provide information on:
- Context and background of the issue/topic
- Approach to management
- Outcome for project
Noise (from construction and future operation)
Pollution
Discharges & Spills
Vibration
Light spill
Economic Aspects Performance
At a glance
Economic Aspect / Year to 30 June / Total for ProjectFunding
No. of vehicles per day
Travel Time Saving
Increase of vehicle capacity
Workforce and Supply Chain
Number of people employed by supply chain at various stages of project
Total number of suppliers engaged
Total number of Indigenous Enterprise
Total number of Disability Enterprise
Buy Local Spend (to date)
Economic context
Provide a description of the local economic context of the project. Include information on:
· Industries or businesses that are stakeholders to the project
· Economics Impacts during project construction i.e. loss of business
· A description of the infrastructure Value Chain (as defined by the World Business Council for Sustainable Development)
· Expected economic outcomes from the project
o Employment from project
o Economic Development
o BCR
o Travel time savings
o Freight efficiency outcomes
· Approach to procurement
· Overall strategic importance of the project
· List of awards received
Key Economic Outcomes
Report specific economic outcomes the project will deliver
- Key economic outcomes
- If the project is part of a greater economic development strategy
Sustainable Procurement and Buy local
If not covered in Economic Context provide context information such as approach for sustainable procurement, importance of buy local and sustainable procurement to the project as an economic outcome, impact of buy local on the region or local community.
Report
- the overall management approach to buy local
- Target for the project
- Method of management i.e. plan, objective or KPI
- Give an example of buy local on the project
- Report buy local outcomes the project has achieved
- No. of enterprises engaged with classed as local
- No. of indigenous enterprises engaged
- No. of disability enterprises engaged
Climate Change Assessments
If not covered in Economic Context provide context information such as approach to climate change risk assessments and adaptation, the key climate change projections of region, the identified risks to the infrastructure, identify any risks of particular uncertainty and disclose any stakeholders at particular risk to climate change.
Report
- Actions taken to reduce climate change risk to the infrastructure
- Method of management i.e. plan, objective or KPI
- Give an example of climate change adaptation on the project
- the monetised value of residual climate change risk
- Stakeholders engaged in the risk and adaptation processes
Sustainable Transport
If not covered in Economic Context provide context information such as barriers or opportunities to support sustainable transport, access and mobility equity.
Report
- Actions taken to improve cycling and pedestrian facilities
- Actions taken to improve road bases public transport
- Considerations given to future proofing transport infrastructure
- Stakeholders engaged to identify opportunities
- Details of any initiatives to encourage sustainable transport by the project team.