HINDUSTAN PETROLEUM CORPORATION LIMITED
MUMBAI REFINERY
Vendor Registration with HPCL
IMPORTANT NOTICE:
All existing HPCL Vendors should register online. After March 31, 2010 no tender enquiries will be issued to Vendors who are not registered thru’ the online procedure. Kindly ignore if you have already done the online registration.
E-Regn. also to be done separately (check attach.).
Please follow the procedure given below for the online registration.
Please note that we now have an online Registration portal. Our website address for online registration thru Internet is
In case of any problems with our website, you may contact Mr R SathishKumar at Tel.No. 040 66249023 / 8977; email id or Mr Devadas – email Id .
The procedure for registration is given below :
1)Open the website address mentioned above & click on New Register. A one-page form will appear. Fill in the Form giving your email id, password and other details.
2)A unique No. [eg. HP000---] will be allotted& sent to your email id.
3)Open the website once again and login giving the unique No. and password mentioned in the one-page form.
4)A detailed Online Registration Form will then appear with the Index to the left.
5)After filling the Online Registration and giving "Final Confirmation" on our website form, take a printout and send HPCL a hard copy of the Form alongwith a copy of all the related documents [details filled/uploaded in the form], duly stamped & signed on each page, and neatly filed. This has to be submitted to the “Primary Location” for registration selected by you.
Also, note copy of minimum three POs to be enclosed.
6)IMPORTANT NOTE: In case of application for jobs/contracts, vendors must have EPF / ESIC registration, failing which their applications will be rejected.
For material supplies, vendors should mention their CST / Vat Nos. and Excise regn. No., if any.
All vendors have to submit their audited Balance Sheet and Profit & Loss Account for the last three years.
7)This folder should be accompanied with a Demand Draft of Rs.5000/- from a Scheduled Bank [other than Co-operative Banks] payable to “M/s Hindustan Petroleum Corporation Ltd.”, payable at Mumbai [or whichever location you have selected for primary registration].
Registration fees are Nil for vendors who have already been registered with our Organisation. However, copy of Registration Letter from HPCL has to be enclosed with the file containing hard copy of the Online Registration details as mentioned in (5) above.]
8) The form will then be scrutinized by the Registration Committee and if eligible, the Organization seeking Registration will be sent a Registration letter or a Regret letter.
Documents required to be submitted to the undersigned along with the Demand Draft:
All forms filled in online
Last 3 yrs. Financial results (Audited Balance Sheet & Profit & Loss Accounts)
All copies of Statutory Licences, PAN Card, ISO Certifications, etc.
Three Purchase Order copies (preferably high value) already executed relevant to the items for registration asked for.
Registration letters of HPCL (if existing) or of other companies
ALL THE ABOVE NEATLY FILED (in a folder)
EVERY SHEET SUBMITTED SHOULD BE STAMPED WITH YOUR COMPANY SEAL AND SIGNED.
Any queries on registration you may contact the undersigned:
Elizabeth JamesC.Hembram
Dy.Manager-MaterialsSr.Manager-Materials
Ph: 022 25076830Ph: 022 25076802
Email:
Implementation of E-Procurement System
Please ignore if E-Registration already done.
HPCL has already launched e-procurement site () wherein tender floating and submission of bids happen on-line on the site. Additionally tender opening shall also be on-line and can be witnessed on this site .Henceforth we plan to float 100% of our tenders thru the above site. It may be noted that the existing manual system of tendering is being phased out.
To maintain secrecy and security of bids and the data exchanged, the system operates with the “Digitally signed certificate” from buyer as well as seller. Data exchanged in the system shall have double encryption which is enabled by a “Digitally signed certificate”. This ensures maximum possible security.
For registration on the above site, you need to log-in to the site, download and read thru the Vender Instruction Manual and select Supplier Registration. Fill in necessarily information correctly. Remember the password etc entered therein. After you complete this process, system will generate an e-mail wherein a system generated “Challenge Phrase” will be provided for you to complete balance registration process.
Even though the above registration can be done without “Digitally signed certificate, the certificate must be obtained by you to enable you to participate in E-Tendering.
For any queries related to registration on e-procurement portal / Digital Certificate, you may contact our service provider at the phone & address given below.
C1 India Pvt. Ltd.
‘Om Nivas’, Plot No. 26, Block A, Ground Floor, Tarun Bharat Society, Near Hotel Suresha, Chakala, Andheri(E), Mumbai-400 099
Tel: 91-22-65281885 / 65281886/ 32444300
We have earlier advised you to get ready for participation in e-procurement tenders. With this letter, your are again advised to complete all the formalities as stated above.
You are requested to confirm your readiness to participate in e-procurement tenders through a formal letter addressed to the undersigned.
S.K. PATIL
MANAGER-MATERIALS
MUMBAI REFINERY
Tel: 25076828
Email: