This record has not yet been amended or accepted by the PASC.
PortlandAreaServiceCommittee
MeetingofNarcoticsAnonymous
650 Southeast 139th Avenue
Portland,Oregon
March 28, 2015
The Chair calledthemeetingtoorderat2:00pm
ThemeetingopenedwithamomentofsilencefollowedbytheSerenityPrayer.
TheTwelveTraditionswereread by Pat.
TheTwelveConceptswereread by Howard.
RollCallofOfficers
12 werepresent
RollCallofGroups
43 answeredrollcall
NewGSR/Alt.GSRandNewGroupRecognition:
Patrick G.- GSR- Rockwood Nooner
Teri J.- GSR-Towanda
Theresa H.- GSR -Southeast Serenity
John J.- GSR -Just For Men
Howard H. - alt GSR –YETS
Lane E. – alt GSR- Diversity Group
Lawrence J. –alt GSR- Back to Basics
Thomas E. – alt GSR – Doin Life
Welcome All New Trusted Servants!!!
February 2015 Minutes Accepted By the PASC.
Reports:
Chair- Brandon B. –
I am happy to be moving back to Portland!!
The hot coffee lawsuit is in the settlement stage. I think the settlement was $4000 or around there. Our insurance covers this. PLEASE put your hot coffee signs up at the coffee pot. That is the only way we can avoid future issues with this. Thankfully, we have insurance for these kinds of things. FYI- any officer can be sued, but we thankfully have liability covering all of us.
I have received many calls indicating that people are running off with the 7th Tradition. CALL THE POLICE. This is a crime. Don’t call me- I cannot help you. The Treasurer from each group needs to be at every mtg. The last person who signed for the money is responsible for the money.
In fact, bring your issues to Area for guidance or have the issue worked out by your group. Area does not tell the groups how to solve their problems. In Open Forum we can discuss options groups can take.
There was an issue over the changed location for the Mark L. Comedy Show. It was NOT ok that the venue ended up being at the address of the person who moved it. This is clearly against the Traditions. Contracts need to be written in advance. NA members cannot profit from NA activities except under contract. David R. will speak to this later.
Vice Chair-Zach- talked to a lot of people about pending elections…other than that…
Outreach- John H.
* Started Meeting with serenity prayer and 3rd concept
* Went over Agenda
* Filled GSR orientation trainer positions
* Angel stepping down from "In times of illness" & "Treatment sponsorship coordinator" positions
* John H stepping down as Outreach Chair- cannot do PACNA and be Outreach Chair
* John H taking on "In times of illness" & "Treatment sponsorship coordinator" positions
* Aaron voted in as Outreach Chair, Anthony voted in as Vice Chair
* 2 volunteers for "Sponsorship being the walls" no letters in for it as of yet
* GSR handbook revisions still being worked on, tabled until next month.
* Ed still working on "Speaker exchange program"
* Meeting of the month for April is "Free to Be Me" on 4/22 @ Rockwood Grange. May meeting if the month is "Right on Time" 5/5. "Determined Dame's" & "O.V.N.E." nominated for June
* Learning Days & Consensus based voting for April learning days to be worked on by the committee in the next month via email.Learning Day should be next month on the topics of the 2nd Tradition and the 2nd Concept.
* Clarified follow up GSR training call questions for Sarah and decided to table issue until next month.
* Closed with serenity prayer.
Treasurer- Stephanie M.- see report-
We have a negative sum over $1000. We do not dip into our prudent reserve, which is intact. Our bank balance is not negative because of our prudent reserves. When we cannot make a donation to Region, we send them $75 per quarter. If you have a big donation, split it up. Remember, we are not here to make money.
Secretary’sReport–Marybeth N.
I’m sending around the contact list. Please cross off incorrect information and put in the correct information. Please write neatly. Keep the list moving.
Marybeth N.
RCM-Toni B.- there’s not a lot to report; April 18th is the next Region- services positions are open. An alternate Treasurer is needed. It will be in Roseburg.
AlternateRCM—Jacob D.- no report
Michael McD- for 4 years, PR at Region has been working on a shared services program with Washington, Clackamas, and Multnomah Counties. i.e.- the phoneline schedule will be shared by those 3 counties. Right now, there are 3 different phone lines and efforts are being duplicated. If you allow us to (see Proposal 15-4), we can move forward in using a broader application. Also, other Areas want our level of training for the phoneline. We will need a budget. By using shared services, members from 3 counties will be used to fill the phone line schedule. That way we hope to reach more addicts and talk to more addicts. We need lots of volunteers for this project and in general all across the Portland Area volunteers are needed.
Archivist—Dan G.-no report
Activities–David R.-
Speaking to the confusion about the comedy show: comedy Show Mark L. was double-booked at the venue. We had that venue for a year in advance, so it was a big surprise to us that we did not have it. The owner of the establishment where it was moved to was very hesitant about the move, but there seemed to be no choice. The owner was also the coordinator for Unity, so there were more than 1 issues re: the Traditions. The owner profited from refreshments. We, however, lost our #@% on this event. We had room for 150 and we only seated 100 people. So is everyone tired of Mark L??? At the Sweethearts Dance we made $5 profit.
*Owner cannot be in the decision–making process to have the event at their establishment. But they definitely can profit from the event with a signed contract in place.
*Not following this procedure can also be a tax issue. Up to now, the Treasurer (Stephanie M.) has not had access to Activities financials (we did not know she needed to have access). In the future this will be corrected.
HospitalsInstitutions- Joe H.-
H&I needs women badly. We are cancelling mtgs because we don’t have enough women.
March H & I Highlights
Portland Area Narcotics Anonymous – Hospitals & Institutions Sub-Committee.
The committee met on Friday, March 27, 2015, beginning at6pm. We learned that, since the last meeting, 1284 addicts were seen, 4 commitments missed and 9 cancelled out of a possible 72. On March 27th, 14 people went through orientation and 5 returned to give their verbal commitments.
Sara B will be communicating with Volunteers of America WRC about the possibility of their becoming a facility. Lifeworks is not communicating and giving conflicting information. They are on hold until it can be sorted out. CRCI will be having it’s first ever meeting for the General Population on the firstFriday’sof every month. All men with clearance are suggested to attend!
Elections were held. Our new Secretary is Naomi, new RCM is Jason, and new Inverness Women’s Panel chair is Isaac. All other positions remain the same.
Heidi has accepted the appointment of Membership Coordinator.
Our next meeting will beApril 24.
Thank you.
Heidi Hill
Secretary for the H&I Sub-Committee
Literature–Candace D.– non-ratified chair
I am acting as the new chair for Literature. I am not ratified yet, so it is not final. Literature is working on eliminating back-orders. There have been a lot lately and we hope to reduce that in the future.
PublicRelations – Jesse S.-
Good afternoon everybody, I am unable to attend this month area and I have asked Michael to step in. I will keep this very brief. Phone Line is running very smoothly, website all up-to-date no problems to report. I hope that we can all be in agreement and move forward with the shared services project that Michael will be explaining in more detail at the appropriate time.
Thank you for allowing me to be of service
Jesse Spain
Public relations chairman
Ad-Hocs and Conventions:
PACNA – no representative here
______
OldBusiness:
none
New Business:
Proposals:
Proposal #15-2
Made By: Tim D.
This motion was tabled by the chair to be read at the next Area meeting
Proposal # 15-3
Made by: YETS
Seconded By: Higher Power
Proposal: to eliminate the required $75 (Section 901G) to be sent to Region quarterly.
Intent: This motion was passed at a time when Area did not give money to Region on a regular basis like we do at this time. This will eliminate a further negative balance to our bottom line.
Discussion-
· We want to be consistent in sending something to Region
· We are big donators to Region. If we have our prudent reserve, we should donate the $75
· Region has a lot of expenses and there are a lot of little Areas that cannot donate.
Passed by consensus: withdrawn
In discussing Proposals, there should be no judgment of the proposals of others.
Any discussion of a Proposal should be fair and calm. Marybeth N. apologized for calling 15-3 ridiculous. Sorry Steve!!
Proposals:
Proposal # 15-4
Made by: Public Relations
Seconded By: How & Why On The Mountain
Proposal: to authorize Public Relations to work with Washington and Clackamas Counties of NA to create a shared service plan.
Intent: to do the work necessary to present a plan for a shared phoneline schedule.
Passed by consensus Y
Proposal # 15-5
Made by: John H.
Seconded By:
Proposal: to ratify Aaron K as Outreach Chair
Intent: to adhere to Portland by-laws and the subcommittee chair approval process
Passed by Consensus: Y
Nominations:
Chair- Zach F., Myk H.
Vice Chair- Myk H., Sarah C.
Archivist – Dan G.
Stephanie M.- Treasurer
RCM- Toni B.
Alt RCM- Jacob D.
Secretary- Liliana, Marybeth N. (Liliana withdrew as long as Marybeth N. was accepting the position)
Elections for Chair: candidates went outside for consensus, Zach F. was approved
By consensus. Election for Vice Chair: candidates went outside for consensus, which was called when green cards for Myk H. indicated consensus. All other single nominations passed by default (no one running against them).
Open Forum:
7th Step Discussion-
A member cautions groups prosecuting people who run off with the 7th Step money; that prosecution should be the last step. In this group, they’ve had lots of these occurrences and have never prosecuted anyone. Area CANNOT dictate what a group does. Each group can decide their own course of action. Quit electing these kind of people. Follow all clean time requirements for Treasurer position. We have predators in NA-don’t elect them…
What do we do about unrelated NA announcements in groups. One group says that 4 or 5 people in their group will call out when an announcement is not NA related. Every group has their own way of dealing with these kinds of issues. Our Area body does not govern groups.
When you get a call from parents on the phoneline, what do you do? Portland NA phoneline workers have been specifically trained to refer these kinds of calls to NARANON. This info is given to every phoneline volunteer. Our phone line volunteers are well-trained to handle these things.
Announcements: please see the attached flyers and bring the event information back to your groups. Volunteers are needed for all of these events.
CANACO Bingo Fundraiser 2015
April 18th, 2015
650 SE 139th Ave.
Eastside Free Methodist Church
Men’s Spiritual Retreat
May 1st, 2nd, and 3rd 2015
Eagle Fern Camp
Sponsored by Fireside Men’s Step Study Group
Rising From the Flames Registration Event
May 2nd, 2015
650 SE 139th Ave.
Eastside Free Methodist Church
Child care available
Unity in the Streets Spiritual Brunch Fundraiser
June 13th, 2015
Eastside Free Methodist Church
27th Annual Montana Gathering
Hot Springs, Montana
June 19-21, 2015
SEAZNAC I- a Life full of Freedom
Tucson, Arizona
July 3-5, 2015
Ft Stevens Campout 2015
July 10-12, 2015
2015 Paintball Campout
July 17th-19th, 2015
Scott Mills, OR
Beverly Beach Campout
July 31st-Aug 2, 2015
Consensus to close:
Meeting Adjourned at 4:00pm
Thank you for the opportunity to serve, Marybeth Norton, PASC Secretary