THIS PRINT COVERS CALENDAR ITEM NO. :10.13

SAN FRANCISCO

MUNICIPAL TRANSPORTATION AGENCY

DIVISION:Parking and Traffic

BRIEF DESCRIPTION: Requesting the Municipal Transportation Agency Board of Directors to authorize the Executive Director/CEO to issue a Request for Proposals (RFP) for Contract No. SFMTA 2008/09-53,Automated Red Light Photo Enforcement Program, and negotiate a contract for administration, maintenance, and expansion of the Red Light Camera Program with the selected proposer(s) for a term not to exceed five years.

SUMMARY:

  • The City entered into the current agreement with ACSState and Local Solutions in 2005 for a base term of three years which expired on December 30, 2008, with two one-year options to renew. The City exercised a one-year renewal option to extend the term until December 30, 2009. One one-year extension remains which could extend the contract until December 30, 2010.
  • The RFP includes a pilot project requiring proposers to install their systems free of charge at test locations for evaluation of different technologies under local operating conditions.
  • The new contractshall consist of a three year contract term with two one-year renewal options for a maximum of five years.

ENCLOSURES:

1. SFMTAB Resolution

2. Request for Proposals

APPROVALS:DATE

DIRECTOR OF DIVISION

PREPARING ITEM ______

FINANCE______

EXECUTIVE DIRECTOR/CEO ______

SECRETARY______

ADOPTED RESOLUTIONTO BE RETURNED TO Tabin Chung

ASSIGNED SFMTAB CALENDAR DATE: ______

PAGE 2.

PURPOSE

The purpose of this Request for Proposals (RFP) is to allow for the automated enforcement of red lights to continue uninterrupted upon the expiration of the current contract. This RFP will establish the lowest and most responsible bidder subject to the City’s competitive bidding rules and guidelines.

GOAL

The Red Light Camera Program fulfills the following Strategic Goal:

Goal 1 - Customer Focus: To provide safe, accessible, clean, environmentally sustainable service and encourage the use of auto-alternative modes through the Transit First Policy.

Objective 1.1 – Improve safety and security across all modes of transportation.

DESCRIPTION

Background:

The City and County of San Francisco implemented one of the first Red Light Photo Enforcement programs in the nation. The program automated the issuance of citations to motorists who violate red lights at enforced intersections saving valuable law enforcement resources and dramatically increased traffic and pedestrian safety throughout the City. The program has been very successful with over 120,000 citations issued since the program's inception in 1998.

The current contract with ACS commencedon December 30, 2005 andexpired on December 30, 2008. The contract term is now in the first of two possible one year extensions which will expire on December 30, 2009. One extension remains which could extend the contract to December 30, 2010 at the option of the City.

The contract has been amended four times, as follows:

  • The first amendment was executed under the authority of the Executive Director on December 1, 2007, and added five wet-film cameras to the City’s existing camera pool to enable automated enforcement of 32 intersections at any given time.
  • The second amendment was authorized by the SFMTA Board on December 2, 2008, and extended the Agreementthrough January 31, 2009,underthe existing terms.
  • The third amendment was authorized by the SFMTA Board onJanuary6, 2009 and extended the Agreement through December 30, 2009, under the existing terms.
  • The fourth amendment was executed under the authority of the Executive Director on May 1, 2009 and established the terms for an equipment lease option supplying the City with new system equipment for expansion of the existing system.

PAGE 3.

RFP – SCOPE OF WORK

This RFP consists of two components: (1) Existing Enforcement System and (2) Expansion Enforcement System. Each proposer may submit a separate bid for each component.

Firms must demonstrate their ability to provide the best overall program services in the following areas: administration and maintenance of the existing enforcement system, design/construction/administration of the expansion enforcement system, or for the entire system including both the existing enforcement system and the expansion enforcement system. Consultants may submit proposals for each option.Up to two firms may be awarded a contract.

It is the goal of this RFP to minimize any disruption to the Program’s enforcement continuity while transitioning between contracts.

In June, staff released a draft of the RFP for industry review as a Request for Information (RFI). Eight firms requested copies of the RFI, the following three submitted a formal response, American Traffic Solutions (ATS), Redflex, and ACS.

Staff reviewed the submissions with Contract Compliance. There were no major changes to the draft RFP as a result of the RFI.

ALTERNATIVES CONSIDERED

Issuing this RFP and establishing a new contract is the only viable alternative to preserving the continuity of the existing enforcement program. The current contract expires December 30, 2009. While there is one one-year extension remaining, there is no agreement in place to continue automated red light enforcement beyond the expiration of the current contract.

The Police Department would need to deploy additional officers to enforce red light violations if the Automated Red Light Photo Enforcement Program ceases to operate.

FUNDING IMPACT

Since its inception in 1996, the Red Light Camera Program has been a very successful, self-funded program. Funding for this program is appropriated from year to year with any surplus balance carried over to the next year. The program has never incurred a deficit.

Funds required for the operation, maintenance, and construction of new enforced intersections are self-generated through the citations issued by the program so there is no financial impact.

The program operates on an annual budget of $1.5M per year. Out of this, a fixed monthly fee of $91,486 ($1.1M per year) is paid for administrative support under the current contract.

PAGE 4.

OTHER APPROVALS RECEIVED OR STILL REQUIRED

The Contract Compliance office has established a 15% Local Business Enterprise (LBE)subcontracting goal for taking over the existing system, a 20% LBE subcontracting goal for replacing the existing system, and a 20% LBE subcontracting goal for system expansion.

The Risk Manager has established a $1,000,000 performance bond requirement for this contract. In addition, proposers must also demonstrate an average annual positive net worth of at least $2.5 million over the past three years, and submit reviewed financial statements for the past three years as confirmation of their financial stability.

The City Attorney has reviewed this report.

Authorization from the SFMTA Board and the Civil Service Commission will be sought to execute and award the negotiated contract resulting from this RFP.

RECOMMENDATION

The SFMTA recommends that the Municipal Transportation Agency Board of Directors authorize the Executive Director/CEO to issue a Request for Proposals (RFP) for Contract No. SFMTA 2008/09-53, Automated Red Light Photo Enforcement Program, and negotiate a contract for administration, maintenance, and expansion of the Red Light Camera Program with the selected proposer(s) for a term not to exceed five years.

SAN FRANCISCO

MUNICIPAL TRANSPORTATION AGENCY

BOARD OF DIRECTORS

RESOLUTION No. ______

WHEREAS, Collisions caused by red light running are among the most severe types of automobile accidents; and,

WHEREAS, The SFMTA’s Division of Parking and Traffic began the Red Light Photo Enforcement Program in collaboration with the San Francisco Police Department in 1996 to reduce collisions, property damage, injuries, and deaths caused by red light running violations and has issued more than 120,000 citations to date; and,

WHEREAS, The current contract with ACSState and Local Solutions expires December 30, 2009; and,

WHEREAS, There is one remaining one-year contract extension which could extend the contract to December 30, 2010, at the option of the City; and,

WHEREAS, There is no agreement in place to continue automated red light enforcement beyond December 30, 2010; and,

WHEREAS, The draft Request For Proposals (RFP) has been circulated for industry review and responses were received from the American Traffic Solutions (ATS), Redflex, and ACS State and Local Solutions resulting in no major revisions to the RFP; and,

WHEREAS, The RFP includes a pilot project requiring proposers to install their systems free of charge at test locations for evaluation of different technologies under local operating conditions; and,

WHEREAS, Issuing this RFP is the most effective way to ensure the continuity of the Red Light Photo Enforcement Program; now, therefore, be it

RESOLVED, That the San Francisco Municipal Transportation Agency Board of Directors authorizes the Executive Director/CEO to issue a Request for Proposals for SFMTAContract No. 2008/09-53, Automated Red Light Photo Enforcement Program, and negotiate a contract for administration, maintenance, and expansion of the Red Light Camera Program with the selected proposer(s) for a term not to exceed five years.

I certify that the foregoing resolution was adopted by the San Francisco Municipal Transportation Agency Board of Directors at its meeting of ______.

______

Secretary to the Board of Directors

San Francisco Municipal Transportation Agency

City and County of San Francisco

Request for Proposals for

Red Light Camera Program

Contract No. SFMTA 2008/09-53

NOTICE

In order to ensure a fair and competitive selection process, SFMTA directs Proposers not to contact staff members, executives of the SFMTA, or individual members of the SFMTA Board of Directors regarding this RFP, except as otherwise stated in this RFP. If proposers disregard this directive, they may be disqualified from the selection process.

Date issued: August 5, 2009

Pre-proposal conference:August 19, 2009

Proposal due:September18, 2009

Request for Proposals for Red Light Camera Program

TABLE OF CONTENTS

Page

I.Introduction and Schedule...... 1

II.Scope of Work...... 2

III.Submission Requirements...... 10

IV.Evaluation and Selection Criteria...... 13

V.Pre-proposal conference and Contract award...... 21

VI.Terms and Conditions for Receipt of Proposals...... 21

VII.Contract Requirements...... 28

VIII.Protest Procedures...... 30

Appendices:

A.HRC Attachment 2: Requirements for Architecture, Engineering andseparate

Professional Services Contracts, for contacts $29,000 and over document

(separate document). Proposers must submit the following forms:

Form 2AHRC Contract Participation form

Form 2B HRC “Good Faith” Outreach Requirements form

Form 3HRC Non-discrimination Affidavit

Form 5 HRC Employment form

The following form may be required, depending on the circumstances:

Form 4 Joint Venture Participation Form

B.Standard Forms: Listing and Internet addresses of Forms related to B-1

Taxpayer Identification Number and Certification, to Business Tax

Declaration, and to Chapters 12B and 12C, and 14B of the

S.F. Administrative Code.

C.Agreement for Professional Services (form P-500)

D.Attestation of Compliance on Communication Prior to Contract Award

E.Certification Regarding Debarment, Suspension, and Other Responsibility Matters

F.Certification Regarding Lobbying

Contract No. SFMTA 2008/09-53-RFPi

RFP for Red Light Camera Program

Request for Proposals for

Red Light Camera Program

  1. Introduction and Schedule
  2. General

The San Francisco Municipal Transportation Agency (“SFMTA”) of the City and County of San Francisco (“City”) operates an Automated Red Light Camera Enforcement Program (“Program”). SFMTA manages the program in cooperation with the San Francisco Police Department and City Attorney's Office. This program, which is now commonplace in many jurisdictions nationwide, was originally pioneered by the City’s progressive traffic engineering division and was among the first of its type to be implemented in 1996. Since then, it has proven to be one of the most successful and longest running photo enforcement programs in the nation.

This Request for Proposals (“RFP”) solicits responses from qualified bidders to furnish services to the City to assist in the operational functionality of the program. Proposals for this RFP shall include the acquisition of System-specific equipment, professional services to design intersection installations (both new and retrofitting existing intersections), construction and construction consultation services, equipment maintenance and servicing, and other program administration duties as needed, as well as processing the resulting citations. These tasks are more fully detailed within this RFP.

B. Term

This RFP will result in a new contract that shall have an original term of three years. In addition, the City shall have two options to extend the term for a period of one year, which the City may exercise in its sole discretion, resulting in a maximum contract term of five years.

SFMTA is currently under contract with ACSState and Local Solutions (ACS) for administrative support services associated with this program. The current contract with ACS is anticipated to expire no later than December 30, 2010. Accordingly, the new contract resulting from this selection process is anticipated to begin no later than December 31, 2010. It is the goal of this RFP to minimize any disruption to the Program’s enforcement continuity while transitioning between contracts occurs.

C.Schedule

The anticipated schedule for the selection process is as follows:

PROPOSAL PHASE / ANTICIPATED DATE
RFP issued by the City / Wednesday, August 5, 2009
Pre-proposal conference / Wednesday, August 19, 2009
Deadline for submission of written questions or requests for clarification / Friday, August 21, 2009
Proposals due / Friday, September18, 2009
Oral interview with firms selected for
further consideration / September, 2009
Pilot Program / October, 2009 thru December, 2010
Evaluation/Scoring/Selection / January - February, 2010
Notification of Highest Ranked / March, 2010
Negotiations / April/May, 2010
Letter of Intent to Award / May, 2010
MTAB Recommendation of Award / May, 2010
Board of Supervisor Approval / June, 2010
Civil Service Commission / July, 2010
City Controller Certification / July, 2010
Notice to Proceed / August, 2010
  1. Scope of Work

The Scope of Work is to be used as a general guide and is not intended to be a complete list of all work necessary to complete the project. The following are work tasks necessary for administration of the City’s automated red light enforcement system comprised of 42 enforced approaches at 22 intersections and to design and/or construct up to 20 additional (expansion) enforced approaches. Proposers may submit proposals for the entire system, existing system only, or expansion portion only. Proposers are toinclude all construction costs necessary as part of their bids. A specific amount of work cannot be guaranteed beyond administering the existing enforcement system.City reserves the right to either maintain the existing enforcement levels or to expand the system up to an additional 20 enforced approaches. Prospective bidders should base their proposals on designing, constructing, and administering up to 20 additional enforced approachesThis RFP seeks Proposers who will provide 1) design services, 2) System Equipment for purchase or lease by the City, 3) construction and construction consultation, 4) maintenance services of System Equipment, 5) image review and citation processing on behalf of the City under the direction of SFMTA, and 6) cooperation with other City agencies as needed such as (but not limited to) the SFMTA, San Francisco Police Department (“SFPD”), Department of Public Works (“DPW”), City Attorney's Office (“City Attorney”), Superior Court of California/County of San Francisco (“Court”), and Department of Public Health (“DPH”).

This RFP is broken down into two components: (1) Existing Enforcement System and (2) Expansion Enforcement System. Each Proposer may submit a separate bid proposal for: (1) the Existing Enforcement System, (2) the Expansion Enforcement System, or (3) both. The SFMTA reserves the right to select the best qualified proposalfor the Existing Enforcement System, Expansion Enforcement System, or for the entire system including both the Existing Enforcement System and the Expansion Enforcement System. Consultants are encourage to submit proposals for each option.

A.Existing Enforcement System

The City currently has Automated Photo Enforcement Systems using Gatsometer wet-film technology at 42 enforced approaches (22 intersections) listed, below.

  1. 1ST St. & Folsom St. (SB)
  2. 3RD St.Harrison St. (NB, WB)
  3. 5TH St.Harrison St. (WB, SB)
  4. 5TH St.Mission St. (WB, NB, SB)
  5. 5TH St.Howard St. (WB)
  6. 6TH St.Bryant St. (NB, SB, EB)
  7. 7TH St.Mission St. (NB, WB)
  8. 8TH St.Harrison St. (WB, SB)
  9. 9TH St.Howard St. (NB, WB)
  10. 14TH St. & South Van Ness (EB, NB)
  11. 15TH St.Mission St. (NB, SB)
  12. 19TH Ave.Sloat Blvd. (NB, SB)
  13. Bush St.Van Ness Ave. (NB)
  14. Francisco & Richardson Blvd. (EB, WB)
  15. Franklin & Geary Blvd. (NB, WB)
  16. Fulton & Park Presidio (NB, SB)
  17. Geary & Park Presidio (EB, WB, NB, SB)
  18. Hayes & Polk (WB, SB)
  19. Lake & Park Presidio (NB, SB)
  20. Lyon & Marina (EB)
  21. Pine & Polk (WB)
  22. 4TH & Howard (WB)

The Existing Enforcement System equipment at these locations is wholly owned by the City, and the Existing Enforcement System is currently administered by ACS. The City prefers to continue uninterrupted enforcement at all of these existing locations. To the extent possible, all Proposers may consider using the Existing Enforcement System equipment as-is to ensure program continuity and to reduce unnecessary equipment costs. The Existing Enforcement System equipment at these locations includes, but is not limited to, Gatsometer cameras, camera housings, auxiliary flashes, poles and conduits.

Should the Proposer elect not to use the Existing Enforcement System equipment, Proposals should clearly detail the construction costs to install the new equipment and the expected amount of enforcement downtime required to complete the changeover. In such cases, the selected Contractor shall remove and return to City or dispose of existing above-ground infrastructure at the discretion of the City. The evaluation process will seek to identify those proposals demonstrating a proven ability to immediately take over administration and maintenance of the Existing Enforcement System with the least amount of downtime and at the lowest cost.

  1. Field Maintenance and Rotation

The selected Contractor shall be responsible for maintenance of Existing Enforcement System equipment throughout the term of the contract. The Existing Enforcement System utilizes a 32 wet-film cameras which are rotated among 42 equipped approaches. In addition, there are 10 decoy cameras that flash but do not capture images.