This Position Attends to the Tasks That Ensure the Success of Numerous Urban Youth Programs

JOB SUMMARY:

This position attends to the tasks that ensure the success of numerous urban youth programs and events, and supports the Wyandotte County Youth Outreach Coordinator in maintaining the success of the ReachKCK urban youth ministry outreach. Assists in keeping up with correspondence, emails, and phone calls, and oversees some youth activities. Prepares event marketing, registration materials and event materiality for numerous events put on by ReachKCK. Maintains data entry organization and types and e-mails or sends memos, reports, invoices, expense reports (mileage, expense and revenue accounts) and social media updates. Familiar with youth catechesis, youth ministry, and inner-city teenaged youth.Coordinates travel arrangements for numerous trips, including pilgrimages, speakers, and conferences.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES: (The essential functions/major responsibilities listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position. Duties and responsibilities are also subject to change by the employer as the needs of the employer and requirements of the job change.)

1. Facilitates/oversees youth activities and events both within and outside of the ReachKCK youth hub as needed.
2. Coordinates registrations for youth events hosted by ReachKCK. This includes data entry (Excel), sending out mailings/e-mail, collating forms, receiving responses and following-up to obtain missing forms

1. Inputs and maintains data entry of KCK students interested in ReachKCK (utilizing Excel, Gmail, and other tools).
2. Prepares event marketing materials and social media blurbs including posters, flyers, brochures, social media updates, and church announcements. Distributes publicity materials appropriately for each event using email, social media, bulletin announcements, and phone calls. Aids in follow-up publicity as well.

1. Coordinates various aspects of youth events including scheduling speakers and bands, purchasing food and gift items and creating and printing materials such as sign-in sheets, programs, etc. Coordinates travel arrangements for numerous trips, including pilgrimages, speakers, retreats, and conferences

1. Communicates with priests and schedules them, when appropriate, to celebrate sacraments, visit ReachKCK, etc; sends occasional email updates to priests.
2. Maintains, with the Wyandotte County Youth Outreach Coordinator, the schedule of ReachKCK’s youth space at Blessed Sacrament, including scheduling speakers/concerts, trainings, youth events, meetings, service maintenance, and other activities.
3. Assists in purchasing food, gift items for youth activities, events, and meetings.
4. Assists in planning and communication of various meetings including: Wyandotte County based Catechetical Leader meetings, Youth Ministry meetings, ReachKCK team meetings

1. Handles office correspondence including certain details of Coordinator’s e-mail, overflow of letters and phone calls. Mails cards for occasions such as priest anniversaries, ordinations, birthdays and sympathies. Writes and mails thank you cards as appropriate

1. Answers telephones,assesses callers’ needs and directs as appropriate. Answers questions about events, and if unable, directs to the proper person

1. Assists with basic accounting function of office. Assists with coding departmental bills for ReachKCK, including phone, and credit cards. Acceptsmoney, records payments and prepares deposits. Coordinates the disbursement of fees for bands, speakers, etc.

1. Gathers information and announcements for ReachKCK newsletters. Distributes newsletter via email.

1. Maintains and updates ReachKCK website and social media pages with Coordinator.

1. Maintains list of all Directors of Religious Education, Youth Ministers and Theology teachers in KCK. Maintains contact information of current high school aged teens involved in ReachKCK. Updates lists annually.

1. Performs other duties as assigned, working collaboratively with all Youth office staff

JOB SCOPE:

Position engages in a variety of tasks, often routine in nature, though there is some room for creativity. Duties generally have pre-established standards and guidelines as developed by supervisor. Performs duties with minimal supervision. Aids Youth office (ReachKCK outreach) in the execution of established goals and objectives. Contacts are made inside and outside the ReachKCK office at Blessed Sacrament, with Archdiocesan Chancery staff, KCK community members, KCK parishioners, and throughout the Archdiocese, at the direction of the employee’s supervisor. Position acts as first point of contact regarding departmental concerns, resolves issues or refers inquiries to supervisor or other appropriate person. Often will work from office space, but will occasionally attend to tasks and assist in youth outreach outside of the office.

SPECIFIC JOB SKILLS:

Demonstrated attention to details

Strong organization and multitasking skills

Self-motivated and ability to work independently

Strong interpersonal skills and the ability to work with all kinds of people

Demonstrated computer proficiency, especially in all Microsoft Office applications

Strong communication skills, both written and verbal

Promptness

Ability to communicate in Spanish, both written and verbal

EDUCATION AND/OR EXPERIENCE:

High school diploma or equivalent required, college degree preferred

Minimum 3 years of professional work expierence, including at least one year in an administrative position

Experience creating publicity/marketing materials (flyers, brochures, etc.) and marketing events preferred

Experience with data entry preferred

Experience in a customer service environment preferred

Experience with youth ministry preferred

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is required to stand, walk, talk, hear, sit, bend, grasp, and perform repetitive motions of the hands/wrists. This job also requires the employee to view a computer monitor for prolonged periods of time. Occasional lifting 20 pounds or less.

WORKING ENVIRONMENT:
Work is performed mostly in a standard office setting. Office is located in a three story building with no elevator (although office is on first floor). Occasional work performed outside of the office at a youth ministry event elsewhere in KCK. Work is generally performed during normal business hours although extended hours including nights and weekends may be required.

The physical demands and work environment characteristics described above are representative of the physical capabilities that must be met by an employee and the working conditions that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

FIDELITY TO CHURCH TEACHING:

Since this position is a visible representative of the archdiocesan Church, it is necessary that the incumbent be a practicing Catholic, registered in a Catholic parish or Catholic faith community, and embrace in word and in deed the Church’s teachings on faith and morals as articulated by the Church’s magisterium.

SUPERVISES:

None

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Employee SignatureDateSupervisor SignatureDate

Assistant to Reach KCK Coordinator Page 1

October 2015