This Person Will Work Under the Direction of the Bursar

LONGFIELD PRIMARY SCHOOL

JOB DESCRIPTION

Job Title:FINANCE ASSISTANT

This person will work under the direction of the Bursar.

Principal Duties

Process orders on the school FMS system in accordance with LA financial regulations and school policies (including those relating to supply cover and contract cleaners)

Check and process Invoices on the school FMS system in accordance with LA financial regulations and school policiesensuring correct amounts of VAT are charged where applicable.This involves payments by cheques and BACS Transfers as well as the processing of Purchase Cards payments.

Deal with the management of deliveries of goods, ensuring the distribution of goods to the correct recipient.

Monitor accounts against Cost Centres.

Monitor utilities consumption and expenditure.

Update and maintain the School Inventory using MS Excel and ensuring that equipment is security marked as necessary working in close liaison with the Resource Assistant; also ensure the annual check is carried out and recorded on Excel.

As and when required, assist with School Income by collecting, counting monies and banking these in accordance with London Borough of Harrow Financial Regulations.

Deal with finance queries on telephone as required.

Providebudget holders with help and advice when required including placing and tracking orders and checking and paying the relevant invoices.

Assist Bursar with the calculation of additional funding requests.

Assist Bursar with Petty Cash Payments.

Maintain suppliers’ catalogues in tidy order.

Maintain filing system for orders, invoices and delivery notes.

General Duties

Answer phone calls, sort queries and re-direct other calls accordingly.

Attend LA courses as required.

Monitor stock of office stationery as required, preparing orders for any items required in liaison with the Bursar.

Assist Bursar with preparation of Private Fund audit.

Assist Bursar with preparation of Finance Committee Meetings

When required, assist Bursar with photocopying of large documents

Occasionally return parcels to the post office.

Other related duties as required by theBursar.

Other related duties as required by the Headteacher.

This job description may be amended at any time after discussion with you.

LONGFIELD PRIMARY SCHOOL

PERSON SPECIFICATION

Job Title:FINANCE ASSISTANT

Job Related Knowledge, Experience and Skills

Essential Requirements:-

Be computer literate

Experience in handling, accounting for and banking money efficiently and confidently

General understanding of finance and the importance of adhering to Financial Regulations

Practical knowledge of Microsoft Word and Excel

Ability to communicate with adults and children politely and effectively

Ability to maintain records and files manually as well as electronically

A warm and friendly manner

A friendly and business like telephone manner

Desirable Requirements:-

Experience of FMS (the schools Financial Management System) or similar software

Experience of working in a school office and with children in a school environment

A good basic knowledge of office equipment e.g. a photocopier, telephone systems.

Personal Qualities:-

Ability to work independently or as part of a team.

Ability to relate positively to children and adults.

To maintain confidentiality at all times.

To communicate with a wide range of people.

Ability to give advice/instruction in a helpful, professional manner.

Ability to develop a sense of loyalty and pride in the school.

A desire to be helpful and caring, positive and informative.

Ability to use initiative.

To be flexible, adaptable and have a sense of humour.

To have enthusiasm and patience.

Equal Opportunities:-

Candidates should be able to demonstrate and promote equality of opportunity in dealing with children and adults in a school environment.