‘;16 October 2017
Minutes of ARCCO Board of Directors MeetingLocation:
/ Addison Rd Centre, Office meeting roomThis meeting date:
/ Monday 16 October 2017 (6.00 – 9.00pm)Next meeting date:
/ Monday November 2017 at 6.00pmAttendees:
/Apologies:
/Guest Speakers/Visitors
Debbie Killian: President (Community rep) / Matthew SteghEmma Couch: Secretary (ARCCO rep)
Marion Lawson (Community rep)
Ricci Bartels: Treasurer (Community rep)
Max Burgess (Community rep)
Jennifer Killen (Community rep)
Rosanna Barbero (ARCCO CEO)
Des Dejrangsi
Ben Benazzouz (ARCCO rep)
Lynne Segal (Minute taker)
Agenda Item:
1 / In-camera Session
1 / ARSFM Street Food presentation
2 / Meeting Opening
2.1 Apologies
2.2 Director Conflict of Interest Disclosures
2.3 Previous Minutes
2.4 Confirmation
3 / General Business
3.1 Financial Report
3.2 Budgets
3.3 Possible Loan and projected income from BP
4 / Matters for Discussion
Reverse Garbage Directors meeting with ARCCO Directors report back
4.1 CEO’s Report
4.1.1 Current Significant Issues – Bower instigated Mediation
4.1.2 Matters for Approval – Building report $5000
4.1.3 Risk and Compliance Update (Another RG customer claim against ARRCCO)
4.1.4 Street Food Market presentation
4.1.5 Report back from the member engagement meetings on the Constitution (PP) and notes.
4.1.6 ARCCO structure and roles
4.1.7 AGM 11.12.17 President’s Report, photos
4.1.8 Book launch, Vivi’s farewell party
4.2 Business without notice
5 / Matters for Noting (discussed only on exception basis)
5.1 ARCCO responses to RG
5.2 Waringa Baiya tenancy
6 / Meeting Finalisation
6.1 Review actions to be taken
6.2 Meeting close
1
/In-camera Session
2 / Meeting Opening· Meeting commenced at 6.20pm.
2.1 Apologies
· Matthew Stegh
A2.2 Director Conflict of Interest Disclosures
· None to report at this stage. Board members will notify the meeting if and when a conflict of interest arises.
2.3 Minutes
Minutes of the last meeting were adopted.
3 / General Business
3.1 Financial Report - Rosanna
· A surplus of $34,432.79.
· Ricci wants to create a ledger for the grants, to separate the figures in order to aggregate the individual projects in a single report.
· Grants sit on balance sheet as liability until it’s acquitted.
· This issue should be resolved between Ricky, Marion and Deb.
· Marion questioned revenue of Food Pantry running at a loss.
· Rosanna advised it will level out with the October accounts at the end of the month.
· Marion suggested we have a Matters Arising section at the beginning of the agenda. This was agreed upon.
3.2 Budgets
· Aged Receivables tabled.
· Marion suggested we write off bad debts, but continue to chase them.
· Marrickville Council has provided a schedule for payment of bad debt.
· Ricci suggested that Fair Trading be contacted regarding the Brazilians since they’re still applying for grants.
3.3 Possible loan and projected income from BP
· Numbers based on survey, looking at the potential for a loan of $171,000 for capital expenditure, including depreciation (10% flatline over ten years).
· Business proposal prepared and presented, in brief highlighted a case based on 5.5% interest only for first three years allowing us to build up reserves and build up cash flow.
· Requested an early exit with no penalty after 1.5 years.
· The loan was approved subject to the bank agreeing to ARCCO’s terms and approval by Crown Lands.
· Jennifer suggested that we receive DA alerts.
· The Constitution Meeting went well, aside from RG representatives not in favour of ARCCO receiving PBI/DGR status despite their quest to obtain it. All other members present are in favour of improved Labour rights for staff and sustainability and survival for the entire Centre and all its occupants.
5
5.1 / Matters for Noting
5.1 ARCCO responses to RG (in camera)
· Debbie tabled a report about two meetings: 21 August and 4 September.
The decision of the ARCCO Board is that there has not been any material provided to show that the rental rate to be charged to RG under the new schedule is unreasonable, or that RG has been incorrectly categorised under the schedule. Since February 2017 RG has made no counter offer apart from reporting yoy losses, and predicting yoy loses.
· Marion proposed a motion that a legal letter be sent on Monday if no submission has been received by Friday.
· All business, events and maintenance reports to the Operations and Finance Manager.
6 / Meeting Finalisation
6.2 Next meeting
· Next meeting to be held on Monday 20 November 2017 at 5:30 (for photos) 6:00 (meeting).
· Meeting closed at 9.00pm
ARCCO Minutes – 16 October 2017