Board of Education Regular Meeting
February 21, 2013 5:00 PM
Carroll County High School Media Center
1. Call to Order / Roll Call
Attendance Taken at 5:00 PM:
Present Board Members:
Ms. Carolyn Jones
Mrs. Mona Kindoll
Mrs. Dru Maiden
Ms. Mary Ann Pearson
Mr. Rob Spenneberg
Lisa James, Superintendent; Bill Hogan, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary were also present.
2. Superintendent's Report
*KSBA (Kentucky School Board Association) Conference begins tomorrow and Carroll County will be presenting Full STEAM Ahead, comprehensive approach. We will be sharing with districts across the state how over the past three years have implemented STEAM (Science, Technology, Engineering, Arts, and Mathematics) into the curriculum. Mrs. Mona Kindoll will also be with us presenting as well. Mrs. Carolyn Jones was scheduled to present with us however she is unable to go to the conference due to medical reasons.
*We have been working with RossTarrant about our program design with the Carroll County Middle School and Mr. John Gilbert is here to present information about the preliminary schedule. As with Cartmell, we are working with an older building which will take some time to design as we move forward.
*We have been working with JCTC, ATC, and the local industries to realign the career pathways to insure that we are on the right track for our seniors. We are in the preliminary stages with some and finalizing stages of other areas. Perhaps by April or May we will be able to present to you what we have as we move forward in making sure the students are College and Career Ready.
* Mr. Hogan, the Principals, and myself attended the Professional Growth and Evaluation System (PGES) summit last week. The state is going to a new evaluation system for teachers, principals, and superintendents. It is only going to be put in place next year for 10% of teachers next year and then everyone else will filter in later. There are some districts in the state that are Pilot districts. Gallatin County is one of the districts so we are happy to receive information and help from them as we begin implementing this new piece. Mr. Hogan will present on this later to you.
*Update on Race to the Top Grant, we did hire Dr. Janet Hurst, she will head up the entire grant for Race to the Top, and then next week they should be hiring the district coordinator for OVEC and our area. Once GRECC and OVEC have these key people hired things will begin moving quickly.
*Mrs. James recognized Ms. Carolyn Jones and Mr. Rob Spenneberg for Board Appreciation Month in January. Ms. Jones and Mr. Spenneberg was unable to attend last month, however we wanted to take this moment to recognize them for their dedication to the Carroll County School District and the students of Carroll County.
3. Approval of Agenda
Order #60717 - Motion Passed: Approved agenda items 1 - 14 as presented. Passed 5-0 with a motion by Mr. Rob Spenneberg and a second by Ms. Mary Ann Pearson.
Ms. Carolyn Jones Yes
Mrs. Mona Kindoll Yes
Mrs. Dru Maiden Yes
Ms. Mary Ann Pearson Yes
Mr. Rob Spenneberg Yes
4. Treasurer's Report Jon Conrad, CFO presented an overview of the Financial Report. All reports are part of the official minutes.
5. Public Recognition
6. Approval of Consent Agenda
Order #60718 - Motion Passed: Approved consent agenda items 6A-6P as presented. passed with a motion by Ms. Carolyn Jones and a second by Mrs. Dru Maiden.
Ms. Carolyn Jones Yes
Mrs. Mona Kindoll Yes
Mrs. Dru Maiden Yes
Ms. Mary Ann Pearson Yes
Mr. Rob Spenneberg Yes
6.A. Approval of Minutes Approved the January 24, 2013 Board Minutes as presented.
6.B. Approval of Facilities Use None at this time
6.C. Approval of Bills and Salaries Payable Approved the Bills and Salaries payable as presented.
6.D. Employee Notifications KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).
Information presented for notification
New Employees to the District
Denise Hearn; Carrollton, KY; Bus Driver, Bus Garage, 01.15.13
Lisa Wilson; Carrollton, KY; Personnel Assistant; Central Office; 02.18.13
Sheree Phelps; Carrollton, KY; Account Clerk II; CCHS; 02.11.13
No Longer Employees of the District
Diane Hensley; Bus Driver; Headstart; 01.31.13 (retired)
Marcus Duckworth; Music Teacher; CCMS; 02.21.13
Transfers Within the District
None at this Time
Leave of Absence
Chris Tuttle: Pd/UnPd Sick Leave; 02.02.13-02.20.13
Jan Eldridge: UnPd Sick Leave & FMLA: 02.07.13-04.11.13
Denise Hearn: UnPd Sick Leave: 02.11.13 until further notice determined by Dr.
Denia Stoops: Pd Sick Leave & FMLA: 01.28.13-02.04.13
Stacy Tuttle: UnPd Sick Leave extended to 03.18.13
Employees No Longer Auxiliary
None at this time
6.E. Approval of Additional Days for Jeff Root Approved up to Eighteen (18) additional days for Jeff Root during the 2012-2013 school year at a rate of $240.35 per day as presented.
6.F. Approval of the Agreement between Carroll County Schools and Patti Harrison Approved the agreement between Carroll County Schools and Patti Harrison to consult with the high school on co-teaching as presented.
6.G. Approval of Maintenance 4 Position Approved the addition of a Maintenance 4 Position for 30 hours per week ending June 30, 2013. We have an expressed interest from an employee and will transfer that person to this position until June 30, 2013, with the option to return to their previous position for the 2013-2014 school year as presented.
6.H. Approval of 21st Century Site Coordinator Approved the hiring of two (2) 21st Century Site Coordinators, which follow the guidelines of the 21st Century Expansion grant. The coordinators will implement and supervise the Learning Centers at Kathryn Winn and Cartmell as presented.
6.I. Approval of the job description for teacher of Carroll County Center for Accelerated Learning Approved the job description for a teacher of Carroll County Center for Accelerated Learning as presented.
6.J. Approval of the Showtime Photo booth contract Approved the service contract between Carroll County Schools and Showtime Photo Booth for services that will be provided at the Junior/Senior Prom as presented.
6.K. Approval of the (Ohio Valley Educational Cooperative) OVEC Facilitator Agreement Approved the OVEC Facilitator Agreement for the Kentucky Leadership Content Network as presented.
6.L. Approval of the Amended Lease between Carroll County Schools and DOW Corning Approved the Amended Lease agreement between Carroll County Schools and Dow Corning effective as of January 1, 2013, as presented.
6.M. Approval of an Additional Consultant for LindaMood Bell Approved the amended calendar for LindaMood Bell for an additional coach through the first of May. The additional coach will provide the right support to allow for the initiative to start at each school correctly. It must be implemented with fidelity and more support is needed as presented.
6.N. Approval of the Safety Committee Announcement Approved the Safety Committee Announcement as presented.
6.O. Approval of the Overnight Student Cheerleading Trip Approved the Overnight student cheerleading trip to Louisville for the Jamfest National Cheer Competition, March 23 & 24 as presented.
6.P. Approval of Overnight Student CCHS Robotic Team Trip Approved the Overnight student trip for the CCHS Robotic Team, from March 13-16, for regional competition at Purdue University as presented.
7. Communications To and From the Board None at this time
8. Champion For Kids Mrs. James recognized Misty Wheeler as a Champion for Kids. Misty has worked for Carroll County School District first as the 21st Century Coordinator and then changing roles to the Coordinator for the Drug Free Carroll County beginning July 1, 2012. Misty is a wonderful advocate for the students of Carroll County and we will miss her as she has decided to change course and become the manager at General Butler State Park.
9. Reports from Principals and Directors Gerda Wise (Winn); Doug Oak (Cartmell); Dana Oak (CCMS), Tom Stephens (CCHS); Ed Nelson (ALC); Bill Hogan (Asst. Supt./CAO); Pam Williams (Elem. Instr. Supv.); Larry Curell (DPP/COO); Nadena MaHoney (Transportation); Dwayne Smith (Maintenance); Lisa Gault (Food Service); Jeff Fremin (Grant Writer/PR); Cindy Johann (Technology) were present to answer questions. All reports are part of the official minutes.
10. New Business
10.A. Approval of the 2013-2014 School Calendar
Order #60719 - Motion Passed: Approved the 2013-2014 School Calendar as presented. Passed 5-0 with a motion by Mr. Rob Spenneberg and a second by Ms. Mary Ann Pearson.
Ms. Carolyn Jones Yes
Mrs. Mona Kindoll Yes
Mrs. Dru Maiden Yes
Ms. Mary Ann Pearson Yes
Mr. Rob Spenneberg Yes
10.B. Discussion and Action to approve the BG1 pending KDE Approval
Order #60720 - Motion Passed: Approved the BG1 as presented pending KDE Approval. Passed 5-0 with a motion by Ms. Mary Ann Pearson and a second by Mrs. Mona Kindoll.
Ms. Carolyn Jones Yes
Mrs. Mona Kindoll Yes
Mrs. Dru Maiden Yes
Ms. Mary Ann Pearson Yes
Mr. Rob Spenneberg Yes
10.C. Professional Growth and Evaluation System Discussion Mr. Hogan presented to the board about the Professional Growth and Evaluation System (PGES). The PGES system is the new evaluation system that will be used state wide to evaluate teachers, principals, and administrators. It is still being developed but will begin in 2014.
11. Student Achievement
CCHS Showcase: This month the Carroll County High School was showcased for the Board. There was a walk-through of the school prior to the meeting beginning at 4:30pm. Mr. Tom Stephens and Mr. Mark Willhoite highlighted different areas of the school and noted additions and changes throughout the building. Mr. Scott Brawner, CCHS Band Director along with his students on the steel drum band was present to show their musical talents.
12. Board Member Planning Calendar
FEBRUARY
1. Review second nine-weeks snapshot
2. Review school activity fund reports
3. Carroll County High School - February 21st
4. Review High School Programs
5. Review superintendent recommendations for preliminary allocation to school councils (typically due to councils by March 1)
MARCH
1. Carroll County Middle School Showcase - March 28th
2. Review staffing and budget allocations
3. Review Gifted and Talented Education (GT) Program
4. Schedule annual reports from school councils on progress being made toward district and state goals
5. Discussion of results of the National Assessment of Educational Progress (NAEP)
13. Executive Session
13.A. Approval to enter Executive Session
Order #60721 - Motion Passed: In accordance with KRS 61.810(1)(c), I need a motion to go into executive session at 6:00 p.m. for discussions of proposed litigation against the Carroll County School District and/or one or more of its employees. Passed 5-0 with a motion by Ms. Carolyn Jones and a second by Mrs. Mona Kindoll.
Ms. Carolyn Jones Yes
Mrs. Mona Kindoll Yes
Mrs. Dru Maiden Yes
Ms. Mary Ann Pearson Yes
Mr. Rob Spenneberg Yes
13.B. Approval to Exit Executive Session and Resume Regular Meeting.
Order #60722 - Motion Passed: Approved exiting executive session and resuming regular meeting at 6:24 p.m. Passed 5-0 with a motion by Mrs. Dru Maiden and a second by Ms. Mary Ann Pearson.
Ms. Carolyn Jones Yes
Mrs. Mona Kindoll Yes
Mrs. Dru Maiden Yes
Ms. Mary Ann Pearson Yes
Mr. Rob Spenneberg Yes
14. Adjournment
Order #60723 - Motion Passed: Approved adjourning the February 21, 2013 board meeting at 6:25 p.m. Passed 5-0 with a motion by Mr. Rob Spenneberg and a second by Mrs. Carolyn Jones.
Ms. Carolyn Jones Yes
Mrs. Mona Kindoll Yes
Mrs. Dru Maiden Yes
Ms. Mary Ann Pearson Yes
Mr. Rob Spenneberg Yes
______
Chairperson
______
Secretary