School Building Changes Notification and Approval Process: Application to Install Solar Panels
Landowner’s Approval for Community Schools
School :
Information prepared by:
Current DEC Rating:
  1. Proposal

Name of Supplier
Length of Proposed contract
  1. Benefits Assessment (financial)

Forecast savings over 10 years: £
Forecast savings over duration of agreement: £
  1. Benefits Assessment (environmental)

Average annualised KWh generation forecast
CO2 emission reduction generated
Educational awareness
  1. Risk Assessment

 I confirm adequate insurance cover (Contractor’s insurance cover, public liability and property damage insurance cover of £10 million) will be in place by the installation of Solar Panels
 I confirm that the School has complied with the County Council’s Contract Regulations in selecting the proposed supplier
Signature ……………………………………………………………………………………….
Date……………………………………………………………………………………………….

Checklist

This checklist is a guide for considerations that the applicant Community School must make and the documents to be supplied to HCC Estates & Asset Management for Landowner’s Approval

 Site Layout Plan with location for PV panels marked

 Structural engineer’s report addressed to the County Council and the School confirming that the relevant roof areas can support the proposed design and that no existing roof warranties are invalidated

 Roof warranty

  • Is there a current warranty?
  • How much life is left on Warranty (E.G. relative to life of any PV contract)
  • Will the guarantor agree to PV within warranty agreement
  • What method of fixing can be permitted (bolt through, free standing etc)
  • We would want commitment to obtain a letter from the guarantor post completion

 Roof structure assessment

  • Structural assessment required of existing design tolerance to include
  • Weight of PV panel
  • Ballast load
  • Snow load

 Elevation drawing

 Roof plans and number of PV per block

 Elevation Sun plans, indicating shadows

 Cable entry detailing - description

 Contractual arrangements for the temporary removal of panels for maintenance (roof leaks & repairs) or upgrade of surface. This includes management of the financial implications of temporary removal of panels.

 Cancellation arrangements

 Check whether planning permission is required and that the scheme complies with building regulations.

 If an export meter of above 30kWh is needed the export meter must be installed through the utility supplier. Export meters of less than 30kWh can be installed by an MCS engineer.

 Ensure the School is provided with a copy of the MCS certification at the end of the installation.

 Ensure the contractor provides an agreed health and safety plan with the School

Please send all documentation to